Request For Quotation (RFQ) for Procurement Alarm system Equipment
Project: Ingobyi Activity
RFQ Number: 287
For the Procurement Of: Alarm system Equipment
Issuance Date: 20/10/2022
Due Date and Time for Receipt of Offers 27/10/2022
Dear Sir/Madam:
You are kindly requested to submit quotations for the services described below. Firms invited by IntraHealth to submit offers for the services described below are under no obligation to do so. Offers shall not be reimbursed for any costs incurred in connection with the preparation and submission of quotes.

This Is Not An Order
ITEM
No. Generic Description (Technical Specifications, Quality And Special Features Required) Quantity
Supply and installation of alarm system equipment
1 Caregiver Pager(Receiver) 14
2 Room Call Point(Activator) 34
3 Touch screen computer or Nexus control Box with screen and wireless Keyboard and Mouse pad (Central Control Device) 2
4 TV screen with the following specifications: 43”/FLAT/FHD/HDR/SMART/2HDMI/2USB/WIFI. Types to be supplied(Samsung, LG or Sony) with free Channels and with wall mount kit. 2
TV Protector/Von voltage protector of 13AMPS 2
Antenna(Yagi antenna+ coaxial cable of 12 meters) 2
Power extension cable(Very good quality):2500W,13AM, 250V 2
HDMI Cable(20m) 2
Note: Full specifications of the equipment is attached to this RFQ(Attachment#1)

Conditions Requirements
Delivery Of Quotation By email through ingobyiprocurement@intrahealth.org
Quotation should be accompanied by the following:
1. Vendor compliance form( attachment 2)
2. Company Registration Certificate
3. VAT registration Certificate
4. Valid Tax Clearance Certificate
5. Proof of using EBM invoice
6. Provide at least 2 references(certificate of good completion with contracts/LPO) for similar deliveries in the recent five years).

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Any bidder missing any of the above documents will be automatically disqualified.
Note: While quoting please indicate the followings:
• Colored catalogue of the equipment you are quoting with clear specifications.
• Indicate the source and manufacturer for each item quoted for.

Evaluation criteria
1. Cost score:-Price quoted(80 Marks). The price quoted should be inclusive of taxes where applicable.
2. Delivery time(20Marks).
NB: Make sure your quotation is in Rwandan francs only accompanied with all necessary details (e.g bank details ,contact person, etc.)
Validity Of Quotation 90 Days
Delivery Place
Nyamata and Masaka Hospitals. The successful bidder will do the installation and training of the users.

General Terms And Conditions
Quotations should clearly state unit price, costs to ship/transport the items to the address provided above (DELIVERY PLACE), and total price. Quotations must be typewritten or in ink and submitted on company letterhead.
Please include estimated shipping time(delivery period).
If item quantity is not currently in stock, include expected dates when item quantity will be in stock.
IntraHealth reserves the right to a) reject any and all offers, in whole or in part, for any reason whatsoever, b) waive immaterial requirements, and c) pursue purchasing in a manner that is in the best interest of IntraHealth.
United States law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. The supplier must ensure compliance with these laws in any resultant contract from this RFQ.

Section 889 Compliance Requirements
A vendor’s ability to comply with Section 889(b) of the John S. McCain National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2019 (Pub. L. 115-232), as implemented through 2 CFR 200.216 for U.S. organizations and the standard provision "Prohibition on Certain Telecommunication and Video Surveillance Services or Equipment (August 2020)" for non-U.S. organizations, will be factored into the evaluation criteria. Section 889 prohibits use of/contracting with entities that use the prohibited technologies outlined in the rule. In the event compliant services are not available in a given location, IntraHealth is eligible for a waiver from USAID/ PEPFAR (CDC). All vendors funded by USAID projects must be in compliance with this rule by October 1, 2028. All vendors funded by CDC PEPFAR projects must be in compliance with this rule by no later than September 30, 2022.

What is prohibited?
• Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities).
• Video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities), used for the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes.
• Telecommunications or video surveillance services provided by such entities or using such equipment.
• Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. [i.e. TBD]

What companies are prohibited?
The following companies, including their affiliates and subsidiaries, are prohibited:
• Huawei Technologies Company
• ZTE Corporation
• Hytera Communications Corporation
• Hangzhou Hikvision Digital Technology Company
• Dahua Technology Company
Bidders for the provision of telecommunications or video surveillance equipment and/or services must complete and submit the questionnaire in Attachment 1 by the submission deadline.
PAYMENT TERMS: within 30 days after delivery and submission of invoice with complete documents

NAME, FUNCTIONAL Title
: Dr. Samson Radeny, COP
SIGNATURE AND DATE: _____________________________________________
CONTACT ADDRESS TO SUBMIT QUOTATION:
EMAIL: ingobyiprocurement@intrahealth.org
SUBMISSION DEADLINE AND TIME: Thursday October 27,2022 before 5:00PM.
IntraHealth will respond to any question received by email by the deadline noted above, and may, at its sole discretion, respond to requests received later than the due date. The question(s) and response(s) will be sent to all vendors who have requested the RFQ documents. IntraHealth may extend the closing date to ensure offerors have adequate time to consider answers and reply accordingly. Late quotes will not be accepted or considered.
Attachment
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