Renovation of Administrative bloc of GIZ Rwanda Country Office

Reference number: 83476172

Publication date: 23.10.2024

1. Background

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development, the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development, Good Governance, Climate, Energy and Sustainable Urban Development, Digitalization and Digital Economy, Mineral Governance, Peace and Security in the Great Lakes Region.

The GIZ Country Office wishes to hire a construction company for its administrative bloc renovation which covers various changes to turn it into a modern sustainable office. The office to be renovated is located at KN 41st N^o17, Kiyovu.

2. General Scope of the Project

The Project includes the whole renovation of the Administrative Bloc where tiles, doors, windows and the ceiling will be changed in accordance with the design and new plumbing and sanitary equipment will be introduced accordingly.

3. Assignment Duration

The execution of these renovation works is planned for a period from 5 weeks after the signing the contract.

4. Site visit plan

Interested applicants should be available for a site visit at KN 41st No17, Kiyovu on 29th October 2024 at 10AM. Only applicants who will be present for the site visit will receive technical documents (artworks, BoQ.) for the assignment.

5. Contractor qualifications and eligibility

The contractor is required to provide at least 3 references of similar works showing its capacities to complete the planned project with the required finishing quality. The specified qualification and information below represent the requirements for a contractor to be eligible for this assignment:

• Only construction’s companies can apply.
• The bidder must have at least 4 years of experience in similar works (Offices and renovations) and other construction works with references/completion certificates.
• The bidder must have than 3 projects of the similar works with a net worth above 50,000,000 RWF
• The bidder must have an annual turnover of more than 100,000,000 RWF for the past 3 years.
• Provide an RDB Certificate as proof that the company is registered in Rwanda
• Evidence that the company is VAT registered with RRA. (Attach the company’s VAT certificate)
• The contractor shall also be expected to present evidence of latest tax clearance

6. Technical proposal

The contractor is required to describe the key processes for the services for which he/she is responsible and create a schedule that describes how the services are to be provided. In particular, the contractor is required to describe the necessary work steps.

Technical proposal should include brief description of why you would be considered as the most suitable for the assignment by providing the following:

• Executive summary and Company Profile and its structure focusing on technical team.
• Documenting the similar constructions works and experience with GIZ projects or other international organizations
• List of references
• Structure of the company focusing mainly on the Administrative, Finance and Technical
• Time frame and planning the works to be completed
• Describe the methodology focusing on description and installation of the site, supply methods, technical approach, management methods and manpower, health and safety measures, risk management and quality assurance
• List of equipment and materials to be used for the works
• List of personnel that will be allocated to the site during the works, this concerns the key personnel: Technical director, Site Engineer, Foreman, and Team captains (Captain of masons, captain of painters…)

7. Submission procedure

After the field visits, interested construction companies will receive by email the Bill of Quantities (BoQ), technical specifications and execution drawing plans.

Only candidates who attended the site visit will submit their applications (technical offer & financial offer). The Expression of Interest should contain the following:

Technical proposal:

• A cover letter expressing your interest in this assignment
• Eligibility documents and technical proposal as described in point 5 and 6
• Up to date CVs of staff (Engineer, technicians)
• Company Registration certificate (RDB)
• VAT registration certificate
• Tax clearance certificate
• Proof of successful completion of related assignments.

• Financial Proposal:

Financial offer indicates the all-inclusive total contract price, supported by a breakdown of all costs. The costs must be in RWF and VAT excluded. The bidder must use the BoQ template which will be shared to prepare the financial offer.

Your EoI has to be submitted in 2 separated emails to RW_Quotation@giz.de until latest 05.11.2024

1. The technical offer has to be submitted in PDF format and as attachment to the email with the subject: Technical offer 83476172
2. The financial offer has to be submitted in PDF format and as attachment to the email with the subject: Financial offer 83476172

If the emails exceed the default email size of 30MB, offers can be exceptionally submitted through https://filetransfer.giz.de/

Offers submitted through any other sharing platform, as google documents or similar will not be considered.

Offers submitted in hard copy will not be considered.

GIZ reserves all rights.