RFQ of Materials and Equipments
Humanity & Inclusion team in Rwanda aims to support the policies and initiatives of public authorities and civil society to advance the rights of people with disabilities and others living in particularly vulnerable circumstances.

Introduction
HANDICAP INTERNATIONAL FEDERATION (HI), operating name Humanity & Inclusion a not-for-profit association governed by the French Act of July, 1st 1901, domiciled at “138, avenue des Frères Lumière – 69371 Lyon cedex 08, France” and registered in Rwanda under RGB with the registration number TIN No 100600244, Kicukiro sector, Kicukiro District, Kigali City, P.O. Box 747 KIGALI.
Preamble
• HI is an independent international aid organization working in situations of poverty and exclusion, conflict and disaster,
• HI works alongside persons with disabilities and vulnerable persons; its action and testimony are focused on responding to their essential needs, their living conditions,
• HI is committed to promoting the respect of their dignity and their fundamental rights
• To that end, HI retains service providers who are reputed for their skills in their field of activity,
• HI and the Service provider have agreed to work together in a working relationship devoid of any form of hierarchical subordination.

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Requirement/ Technical Specifications
Please submit your quotation for supply and delivery of the listed items below. Your quotation should be in the template attached as Annex 1 (Vendor submission template).
Table nº1: Agricultural, sawmill and brick-making materials
No Items Specifications Unit Quantity
01 Houe (Cyapankoko, made in china) Pièce 333
02 Hoe – trident (Made in china) Pièce 76
03 Sheeting (4m x 5m, blue color) Pièce 43
04 Pelle (Sans manche, made in china) Pièce 82
05 Jerikan (En plastique ,20l, de couleur jaune) Pièce 70
06 Rateau (Sans manche, 24 dents, made in china) Pièce 95
07 Machettes (Made in china) Pièce 100
08 Pompe Farmate (CP 15) Pièce 19
09 Brouette Chillington Pièce 21
10 Bottes (SANDAKA nº 7,8,10,12) Paire 20
11 Arrosoir (En plastique, 12 de couleur verte, made in Kenya) Pièce 76
12 Piquet de terre (2.5 kg,made in china) Pièce 80
13 Urushanguruzo / Uruhaburuzo (Made in china) En métal Pièce 15
14 Scie de bois (Train brand, urukero ruto, Cross cut, 7 teeth/8 points, 500 mm, Original) Kit 5
15 Machine à scie de bois- sciecleur de bois / Imashini isatura imbaho(fabrication locale- Moteur 7,5 KW Tour 2800-3000 / min- Made in Japan) Kit 1
16 Mètre (5 m, made in china) Pièce 12
17 Amaranda (Anaut): Adjustable Iron jack plane:50mm, cutter 355mm long Kit 2
18 Eteau pour la menuiserie (Igifashi) Moyen de 6" Kit 1
19 Marteau à clous (Inyundo y’imisumari) Hummer Tube, GGB-500g Pièce 5
20 Salopette (Taille : L- 3 pièces, XL-2 pièces) longue manche. Couleur : Kaki ou Bleu Pièce 5
21 Machine pour fabrication des blocs- ciment (Fabrication locale) - Grand format en métal Kit 1
22 Niveau (60 cm, silva) Pièce 5
23 Truelle (Made in china) Size 8 Pièce 1
Table nº2: Sewing, decoration, catering and hairdressing materials
No Items Specifications Unit Quantity
01 Machine à coudre (Butter fly) Kit 18
02 Tissus coton Original mat (Rouleau) Rouleau 12
03 Tissus popeline Original (rouleau) Rouleau 12
04 Fer à repasser (Philipps) Pièce 14
05 Ciseaux de couture (6 inch en fonte) Paire 35
06 Mètre ruban de couture En plastique Pièce 7
07 Fil de couture (Noir 12, blanc 12) - Grand rouleau Rouleau 24
08 Aiguille de tricotage (Longue et épaisse) Douzaine 2
09 Planches à repasser (Moyenne) Pièce 2
10 Imikenyero n’imyitero by’abageni b’abakobwa - 3m- (umwitero wa tissus ya mousseline, umukenyero wa tissu iremereye itatse). 1 paire de couleur rose saumon clair et 1 paire de couleur vert pâle Paire 4
11 Imikenyero n’imyitero by’abageni b’abagabo 3m- (umwitero wa tissus ya satin iremereye, umukenyero wa tissu yoroshye. 2 paires - umwitero w’umweru n’umukenyero w’umukara n’umweru. 2 paires - umwitero w’umweru ufite motif z’imigongo made in Rwanda n’umukenyero w’umukara) Paire 4
12 Imikenyero n’imyitero by’abagore 3m - (6 paires z’umukenyero usa hasi no hejuru w’amabara avanze + 6 paires z umukenyero ufite umwitero w’ibara 1 n’umukenyero w’amabara avanze) Paire 12
13 Imikenyero n’imyitero by’abasore - 3m- (umukenyero wa tissus ya satin iremereye, umwitero wa tissu yorohereye) - 6 paires - umwitero w’umweru n’umukenyero w’umukara n’umweru. 6 paires - umwitero w’umweru ufite motif z’imigongo made in Rwanda n’umukenyero w’umukara Paire 12
14 Udusengeli tw’abakobwa (3 paires de size Medium, gorge, en satin sur le devant et en élastique sur le dos. 3 paires de size Large, gorge, en satin sur le devant et en élastique sur le dos. 3 paires de size Medium, gorge en velours sur le devant et en élastique sur le dos-3 paires de size Large, gorge en velours sur le devant et en élastique sur le dos. TOUS EN COULEUR BEIGE Pièce 12
15 Udupira tw’abagore (3 paires de size Large avec courte manche en velours. 3 paires de size Large sans manche en coton avec motif de dentelle. 3 paires de size Extra-Large avec courte manche en velours. 3 paires de size Extra-Large sans manche en coton avec motif de dentelle. TOUS EN COULEUR BEIGE Pièce 12
16 Amashati y’amaboko maremare y’abagabo (Coton original,umweru) ( 4 pièce L, 4 pièces XL) Pièce 16
17 Inigi z’abagabo (amasaro y’umukara n’umweru) Pièce 16
18 Inigi z’abagore (amasaro y’umweru) Pièce 16
19 Inkoni y’abageni b’abagabo (isanzwe isize vernis) Pièce 4
20 Tissu de décoration nylon (3 rouleaux de couleur blanche, 1 rouleau de couleur golden) Rouleau 4
21 Inkweto za masayi z’abagabo (2 paires Nº40, 4 paires Nº41, 4 paires Nº42) Paire 12
22 Tente (Itente yakira abantu 100) Kit 1
Tente (Itente yakira abantu 30) Kit 1
23 Etagère en bois 170 m L x115 m l Pièce 2
24 Grande casserole de cuisine (Amasafuriya) Original, avec couvercle, 3 pièces de 40l et 2 pièces de 30l Kit 5
25 Brasier De grande taille (en métal) Kit 5
26 Assiettes (Mélamine) de taille moyenne Douzaine 5
27 Casserole de table En aluminium - Grande taille (Ibisorori) Douzaine 1
28 Plateaux En aluminium -Grande taille Pièce 5
29 Gobelet En plastique 500 cl Douzaine 20
30 Thermos 2l, en plastique Pièce 3
31 Louches Stainless steel Douzaine 1
32 Fourchettes Stainless steel Douzaine 5
33 Cuillère à soupe Stainless steel Douzaine 3
34 Cuillère à café Stainless steel Douzaine 3
35 Grands couteaux de cuisine Grande taille Pièce 5
36 Ecumoires Grande taille – Stainless steel Pièce 3
37 Rappe pour salade En métal, de 4 faces avec dimension différentes Pièce 4
38 Casque - Equator Kit 2
39 Lave-tête (En plastique) Kit 2
40 Chauffe-eau (En métal), immergeable dans l’éau Pièce 2
41 Miroir (1,5 mx 2m) divisé en 4 pièces égales et emballés dans des cartons de protection Pièce 1
42 Machine pour secher le verni à ongles-gel Pièce 1
43 Tondeuses électriques pour salon de coiffure (Wahl) Kit 3
44 Rallonge (Kadris Safety shutter 2500W-13 A MAX 250 V) Pièce 2
45 Stabilisateur Air Star 500 W Pièce 1
46 Petits bassins (En plastique- 5l) Pièce 5
47 Bassins moyens (En plastique -15l) Pièce 3
48 Nattes en plastique (Umukeka munini) (2m40Lx2m40l) Pièce 2
49 Essui-mains (moyenne) Pièce 24
50 Tablier de salon de coiffure (4 pièces-L, 2 pièces XL, bleu foncé) Pièce 6
51 Tissu nylon pour les clients (Rouleaux de 25m) Rouleau 1
52 Gants en plastique (Médicale) Paquet 2
53 Bigoudi En plastique (6 douzaines de taille moyenne, 2 douzaines de petite taille, 2 douzaines de grande taille) Douzaine 10
54 Porte- bigoudi En plastique, en étages Kit 1
55 Tonks pour salon de coiffure En métal Kit 1
56 Flatte pour cheveux En plastique Pièce 2
57 Trousseau de matériels de manicure et pédicure (Coupe ongle, rime, autres accessoires) Trousseau 4
58 Cotton médical (Ipamba) Rouleau 4
59 Vernis à ongles -gel) (Différentes couleurs) Douzaine 1
60 Vernis à ongles ordinaire (Différentes couleurs) Douzaine 1
61 Ciseaux de salon de coiffure (Moyenne) Pièces 6
62 Peignes (Douzaine de différentes tailles grandes, moyennes et petite en plastique couleur noire) Douzaine 1
63 Alcool de salon de coiffure Bidon de 5l Bidon 1
64 Dissolvant (Bouteille de 100 ml) Douzaine 1
65 Shampooing bidon de 5l MIADI Bidon 4
66 Après shampooing Bidon de 5l MIADI Bidon 4
67 Pommade pour cheveux MIADI Bouteille de 500 g Douzaine 2
Please take note of the following requirements and conditions pertaining to the supply of the above-mentioned supplies:
All documentations, including catalogs, instructions and operating manuals, shall be in these languages English or French
Exact Address of Delivery Location Federation Handicap International KICUKIRO, KK 10 Ave, IMELA HOUSE – 2nd FloorB.P.747 - Kigali- Rwanda
Administrative Requirements Vendor to provide the following as part of his submission:
• Business registration
• Valid Tax clearance certificate (RRA)
• VAT Registration certificate
• Valid RSSB clearance certificate
Eligibility
In order to be considered for award, Vendors must be currently legally operating in Rwanda and the quotation must include all of the following information:
• Ability to meet or exceed the Requirements/Technical Specifications outlined in Section B;
• Ability to deliver the items specified in Section B no later than the date(s) required.

Submission Instructions
• The following information to be included by vendor in quotation:
1. A completed copy of the coversheet attached to this RFQ
2. Quoted price in for each item specified in Rwandan francs. (This price should be inclusive of all taxes if applicable).
3. Guarantee details
4. Validity period of offer (Offer should be valid for at least 60 days)
5. Payment modality: HI is preferable payment after delivery of goods by Bank transfer
6. Delivery period after PO issue
7. The Quotation must be on official letter head with authorized signature and stamp
8. Specifications of the products offered in section C fully addressed
9. Warranty and information for the product can be included as attachment to quotation cover sheet
10. Respect of HI Institutional Policies: Disability, Gender and Age, Child protection, anti-fraud and corruption, (Remember to sign on each policy and send together with your offer).

Electronic submissions must be received at the address specified below by July 29th, 2022, 5:00PM, Rwanda Standard Time and please make sure that the submission is titled with the exact same solicitation reference number stated above.
Submissions must be forwarded in electronic format only in PDF to dao@rwanda.hi.org . Quotations should not contain any unnecessary promotional material or elaborate presentation formats (black and white is preferred). Vendors must not submit zipped files. Those pages requiring original manual signatures should be scanned and sent in PDF format as an email attachment. Please reference the RFQ Number and RFQ Name in the e-mail subject line.
• Quotes must contain a completed quote cover sheet (Attachment 1)
• Proposals submitted through hard copy will not be considered.
• Quotations received after that time or at a different address may not be accepted
• All quotations and delivery dates shall be valid for a period of ninety 60 days following the submission due date mentioned above.

Evaluation Criteria
HI will award a contract resulting from this solicitation to the responsible vendor whose quote will be best value for HI, price and other factors considered. The following factors shall be used to evaluate offers:
• Technical capability of the item offered to meet the HI ’s requirements.
• Administrative evaluation
• Financial evaluation.

Terms and Conditions
Disclaimers
• HI reserves the right to modify by written notice the terms of this solicitation at any time in its sole discretion. HI may cancel the solicitation at any time
• HI may reject any or all proposals received.
• Issuance of solicitation does not constitute award commitment by HI.
• HI reserves the right to disqualify any quotation based on vendor’s failure to follow solicitation instructions.
• HI will not compensate Vendors for their response to the solicitation.
• HI reserves the right to issue an award based on initial evaluation of applications without further discussion.
• HI may contact Vendors to confirm contact person, address, and that the proposal was submitted for this solicitation.
• HI may contact listed past performance references without notice to the Vendor. HI also reserves the right to contact other past performance information sources that the Vendor did not list in the proposal.
• By submitting a proposal, the Vendor confirms he/she understand the terms and conditions.
• Information pertaining to and obtained from the Vendor as a result of participation in this solicitation is confidential. The Vendor consents to the disclosure of the documents submitted by the Vendor to the reviewers involved in the selection process. Please note that all reviewers are bound by non-disclosure agreements.
Melanie GEISER
Country manager
Attachment