RFQ for Supply of Motor Vehicles
Request for Quotations (RFQ)
RFQ Number: GHSC-PSM-0040
Issuance Date: June 28th, 2022
Deadline for Offers: July 12th, 2022
Description: RFQ for Supply of Motor Vehicles
For: USAID Global Health Supply Chain Program - Procurement and Supply Management (GHSC-PSM) project
Funded By: United States Agency for International Development (USAID),
Contract No. AID-OAA-I-15-00004
Implemented By: Chemonics International Inc.
Point of Contact: PSM Rwanda Operations, operationprocurement@ghsc-psm.org
Ethical And Business Conduct Requirements
Chemonics is committed to integrity in procurement, and only selects suppliers based on objective business criteria such as price and technical merit. Chemonics expects suppliers to comply with our Standards of Business Conduct, available at https://www.chemonics.com/our-approach/standards-business-conduct/.
Chemonics does not tolerate fraud, collusion among offerors, falsified proposals/bids, bribery, or kickbacks. Any firm or individual violating these standards will be disqualified from this procurement, barred from future procurement opportunities, and may be reported to both USAID and the Office of the Inspector General.
Employees and agents of Chemonics are strictly prohibited from asking for or accepting any money, fee, commission, credit, gift, gratuity, object of value or compensation from current or potential vendors or suppliers in exchange for or as a reward for business. Employees and agents engaging in this conduct are subject to termination and will be reported to USAID and the Office of the Inspector General. In addition, Chemonics will inform USAID and the Office of the Inspector General of any supplier offers of money, fee, commission, credit, gift, gratuity, object of value or compensation to obtain business.

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Offerors responding to this RFQ must include the following as part of the proposal submission:
• Disclose any close, familial, or financial relationships with Chemonics or project staff. For example, if an offeror’s cousin is employed by the project, the offeror must state this.
• Disclose any family or financial relationship with other offerors submitting proposals. For example, if the offeror’s father owns a company that is submitting another proposal, the offeror must state this.
• Certify that the prices in the offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting competition.
• Certify that all information in the proposal and all supporting documentation are authentic and accurate.
• Certify understanding and agreement to Chemonics’ prohibitions against fraud, bribery and kickbacks.
Please contact Ines Buki, Country Director, ibuki@ghsc-psm.org with any questions or concerns regarding the above information or to report any potential violations. Potential violations may also be reported directly to Chemonics’ U.S. office by phone/Skype at 888.955.6881.

Section 1: Instructions to Offerors
1. Introduction: The USAID Global Health Supply Chain Program - Procurement and Supply Management (GHSC-PSM) project is a USAID program implemented by Chemonics International in Rwanda. As part of project activities, the GHSC-PSM will purchase two (2) pickup trucks to support the integration of COVID-19 vaccine distribution into existing vaccine distribution push system to last-mile levels. The purpose of this RFQ is to solicit quotations for these vehicles.
Offerors are responsible for ensuring that their offers are received by Chemonics in accordance with the instructions, terms, and conditions described in this RFQ. Failure to adhere with instructions described in this RFQ may lead to disqualification of an offer from consideration.
2. Offer Deadline and Protocol: Offers must be received no later than 5:00PM local Rwanda time on July 12th, 2022 by email to operationprocurement@ghsc-psm.org
Please reference the RFQ number in any response to this RFQ. Offers received after the specified time and date will be considered late and will be considered only at the discretion of Chemonics.
3. Questions: Questions regarding the technical or administrative requirements of this RFQ may be submitted no later than 5:00PM local Rwanda time on July 5th, 2022 by email to operationprocurement@ghsc-psm.org . Questions must be submitted in writing; phone calls will not be accepted. Questions and requests for clarification—and the responses thereto—that Chemonics believes may be of interest to other offerors will be circulated to all RFQ recipients who have indicated an interest in bidding.

Only the written answers issued by Chemonics will be considered official and carry weight in the RFQ process and subsequent evaluation. Any verbal information received from employees of Chemonics or any other entity should not be considered as an official response to any questions regarding this RFQ.
4. Specifications: Section 3 contains the technical specifications of the required items. All commodities offered in response to this RFQ must be new and unused.
Please note that, unless otherwise indicated, stated brand names or models are for illustrative description only. An equivalent substitute, as determined by the specifications, is acceptable.
5. Quotations: Quotations in response to this RFQ must be priced on a fixed-price, all-inclusive basis, including delivery and all other costs. Pricing must be presented in Rwandan Francs (RWF). Offers must remain valid for not less than sixty (60) calendar days after the offer deadline. Offerors are requested to provide quotations on official letterhead or format; in the event this is not possible, offerors may complete the table in Section 3.
In addition, offerors responding to this RFQ are requested to submit the following:
• Organizations responding to this RFQ are requested to submit a copy of their official registration or business license.
• Individuals responding to this RFQ are requested to submit a copy of their identification card.
6. Delivery: The delivery location for the items described in this RFQ is the Rwanda Biomedical Center (RBC) office in Kigali, Rwanda. As part of its response to this RFQ, each offeror is expected to provide an estimate (in calendar days) of the delivery timeframe (after receipt of order). The delivery estimate presented in an offer in response to this RFQ must be upheld in the performance of any resulting contract.
7. Source/Nationality/Manufacture: All goods and services offered in response to this RFQ or supplied under any resulting award must meet USAID Geographic Code 937 in accordance with the U.S. Code of Federal Regulations (CFR), 22 CFR §228. The cooperating country for this RFQ is Rwanda.
These USAID regulations requires that motor vehicles be manufactured in the United States, unless special circumstances exist. For example, in the event there are inadequate service facilities or spare parts for U.S.-manufactured vehicles, USAID may approve the procurement of non-U.S. manufactured vehicles. As such, offerors are requested to quote on vehicles manufactured in the United States, unless U.S.-manufactured vehicles are not reasonably available. If only non-U.S. manufactured vehicles are available, offerors may provide quotations on non-U.S. vehicles.
Offerors may not offer or supply any commodities or services that are manufactured or assembled in, shipped from, transported through, or otherwise involving any of the following countries: Cuba, Iran, North Korea, Syria.
8. Warranty: Warranty service and repair within the cooperating country is required for all commodities under this RFQ. The warranty coverage must be valid on all commodities for a minimum of 36 months after delivery and acceptance of the commodities, unless otherwise specified in the technical specifications.

9. Taxes and VAT: The GHSC-PSM project is exempt from cooperating country taxes, duties, and VAT.
10. DUNS Number: Companies or organizations, whether for-profit or non-profit, shall be requested to provide a Data Universal Numbering System (DUNS) number if selected to receive an award in response to this RFQ valued greater than or equal to USD$30,000 (or equivalent in other currency). If the Offeror does not have a DUNS number and is unable to obtain one before proposal submission deadline, Offeror shall include a statement noting their intention to register for a DUNS number should it be selected as the successful offeror or explaining why registration for a DUNS number is not possible. Contact Dun & Bradstreet through this webform to obtain a number: https://fedgov.dnb.com/webform. Further guidance on obtaining a DUNS number is available from Chemonics upon request.

11. Eligibility: By submitting an offer in response to this RFQ, the offeror certifies that it and its principal officers are not debarred, suspended, or otherwise considered ineligible for an award by the U.S. Government. Chemonics will not award a contract to any firm that is debarred, suspended, or considered to be ineligible by the U.S. Government.

12. Evaluation and Award: The award will be made to a responsible offeror whose offer follows the RFQ instructions, meets the eligibility requirements, and is judged to be the best value based on a lowest-price, technically-acceptable basis.
Please note that if there are significant deficiencies regarding responsiveness to the requirements of this RFQ, an offer may be deemed “non-responsive” and thereby disqualified from consideration. Chemonics reserves the right to waive immaterial deficiencies at its discretion.
Best-offer quotations are requested. It is anticipated that award will be made solely on the basis of these original quotations. However, Chemonics reserves the right to conduct any of the following:
• Chemonics may conduct negotiations with and/or request clarifications from any offeror prior to award.
• While preference will be given to offerors who can address the full technical requirements of this RFQ, Chemonics may issue a partial award or split the award among various suppliers, if in the best interest of the GHSC-PSM project.
• Chemonics may cancel this RFQ at any time.
Please note that in submitting a response to this RFQ, the offeror understands that USAID is not a party to this solicitation and the offeror agrees that any protest hereunder must be presented—in writing with full explanations—to GHSC-PSM for consideration, as USAID will not consider protests regarding procurements carried out by implementing partners. Chemonics, at its sole discretion, will make a final decision on the protest for this procurement.

13. Terms and Conditions: This is a Request for Quotations only. Issuance of this RFQ does not in any way obligate Chemonics, the GHSC-PSM, or USAID to make an award or pay for costs incurred by potential offerors in the preparation and submission of an offer.
This solicitation is subject to Chemonics’ standard terms and conditions. Any resultant award will be governed by these terms and conditions; a copy of the full terms and conditions is available upon request. Please note the following terms and conditions will apply:
1. Chemonics’ standard payment terms are net 30 days after receipt and acceptance of any commodities or deliverables. Payment will only be issued to the entity submitting the offer in response to this RFQ and identified in the resulting award; payment will not be issued to a third party.
2. Any award resulting from this RFQ will be firm fixed price, in the form of a purchase order.
3. No commodities or services may be supplied that are manufactured or assembled in, shipped from, transported through, or otherwise involving any of the following countries: Cuba, Iran, North Korea, Syria.
4. Any international air or ocean transportation or shipping carried out under any award resulting from this RFQ must take place on U.S.-flag carriers/vessels.
5. United States law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. The supplier under any award resulting from this RFQ must ensure compliance with these laws.
6. The title to any goods supplied under any award resulting from this RFQ shall pass to Chemonics following delivery and acceptance of the goods by Chemonics. Risk of loss, injury, or destruction of the goods shall be borne by the offeror until title passes to Chemonics.

Section 2: Offer Checklist
To assist offerors in preparation of proposals, the following checklist summarizes the documentation to include an offer in response to this RFQ:
• Cover letter, signed by an authorized representative of the offeror (see Section 4 for template)
• Official quotation, including specifications of offered equipment (see Section 3 for example format)
• Copy of offeror’s registration or business license (see Section 1.5 for more details)

Section 3: Specifications and Technical Requirements
The table below contains the technical requirements of the commodities/services. Offerors are requested to provide quotations containing the information below on official letterhead or official quotation format. In the event this is not possible, offerors may complete this Section 3 and submit a signed/stamped version to Chemonics.
Line Item Description and Specifications Qty Items and Specifications Offered Unit Price
(RWF) Total Price
(RWF)
TOYOTA HILUX 4x4 TRUCK or equal
Engine
• Diesel
• 4-cylinder in-line
• Engine rating : ≥10HP
• Capacity: Between 2,400 and 3,200cc with turbo
• Supply by injection rotating pump or equivalent system
• Sheet steel protection for crankcase
• Engine distribution system: Time belt
Transmission
• 4WD, automatic or manual front hub declutching
• 5 speed manual (over drive and 1 reverse)

Steering
• Power steering with manually adjustable steel wheel
• Antitheft system on the steering column
• Original left-hand drive

Suspension
• Comfortable suspension on bad roads: flexible shock absorbers and nonrigid springs or equivalent technology
• Strengthen suspension

Brakes
• Hydraulic ventilated disk brake or equivalent functioning system
• Handbrake acting on back wheels
• Original anti blocking system

Wheels and Tires
• Any ground wheels and tires
• A complete standard spare wheel
• Ground clearance: minimum 240mm

Chassis and Body
• Monocoque, clear or neutral color (white is preferred)
• Chassis and metallic body, double cabin with 4 doors
• Air bag for driver and front passenger +ABS
• Optional side airbag for other passengers
• Rear window protection
• TJM Bull bar
• Central lock
• Power windows /Power mirrors
• It should be double cab.

Miscellaneous
• Locking minimum 70 liters fuel tank
• Body treated against corrosion
• Bodywork and passages of wheels treated against gravel
• Windscreen in triplex or equivalent
• Safety belts with 3 anchorage points in the 1st and 2nd row of seat and lap belt in 2 points in the center
• Inside toolkit: jack, wheels key, fire extinguisher warning triangle, care first aid kit, basic toolkit
• Driver and passenger sun visor
• Original air conditioning
• Radio reader FM and CD with option of USB
• Watch
• Front and rear handshakes in the ceiling
• Outer rear-view mirrors left and right
• Internal rear-view mirrors in two positions (daylight and night
• Seat made in fabric
• Service and exploitation manual in French and English
• Detailed original catalogue
• Differential lock

Others
• Manufacturing year: 2020
• Tropicalized model for Rwanda territory: Engine, suspension, armour plating engine and the fuel tank
• Maximum emitted CO2: 240g/km
• Average consumption: 12Km/liter
• Plate Number and installing fees included in the bid
• Engraving on door on both sides (right and left) of the vehicle to identify the vehicle’s user must be included in the bid: the text must be provided before provisional acceptance of supplies
• After sale service in Kigali for one year
• Guarantee: 2 years or 50,000Km which one comes first. 2

Subtotal:
Delivery Costs:
Other Costs (Describe:______________________) :
GRAND TOTAL (RWF):
Delivery time (after receipt of order): calendar days
Length of warranty on offered equipment: years
Country of manufacture for offered equipment (specify country of manufacture and include VIN information):
Location of service center(s) for after-sales service, including warranty repair:

Section 4: Offer Cover Letter
The following cover letter must be placed on letterhead and completed/signed/stamped by a representative authorized to sign on behalf of the offeror:
To: GHSC-PSM project
Career Center Building,
KG 541 Street, Kimihurura
Kigali, Rwanda
Reference: RFQ No. GHSC-PSM-0040
To Whom It May Concern:
We, the undersigned, hereby provide the attached offer to perform all work required to complete the activities and requirements as described in the above-referenced RFQ. Please find our offer attached.

We hereby acknowledge and agree to all terms, conditions, special provisions, and instructions included in the above-referenced RFQ. We further certify that the below-named firm—as well as the firm’s principal officers and all commodities and services offered in response to this RFQ—are eligible to participate in this procurement under the terms of this solicitation and under USAID regulations.
Furthermore, we hereby certify that, to the best of our knowledge and belief:
• We have no close, familial, or financial relationships with any Chemonics or GHSC-PSM staff members;
• We have no close, familial, or financial relationships with any other offerors submitting proposals in response to the above-referenced RFQ; and
• The prices in our offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting competition.
• All information in our proposal and all supporting documentation is authentic and accurate.
• We understand and agree to Chemonics’ prohibitions against fraud, bribery, and kickbacks.

We hereby certify that the enclosed representations, certifications, and other statements are accurate, current, and complete.
Authorized Signature:
Name and Title of Signatory:
Date:
Company Name:
Company Address:
Company Telephone and Website:
Company Registration or Taxpayer ID Number:
Company DUNS Number:
Does the company have an active bank account (Yes/No)?
Official name associated with bank account (for payment):