RFQ No.

RFQ No. 011/12/11/2023/PRINT

Issue Date

December 11, 2023

Title

Printing Services

Issuing Office

Innovations for Poverty Action (IPA), Rwanda

Plot 1123, KK23/KK387, Kicukiro (30.1054823/@-1.9760264,30.1009648,15z" style="box-sizing: border-box; color: rgb(49, 158, 98); text-decoration: none; font-family: Roboto, sans-serif;">IPA Rwanda office map), Phone: +250 788 345 894

www.poverty-action.org 

Deadline for Receipt of Questions

December 11, 2023 at 5PM

Point of Contact for Questions

iparwandaprocurement@poverty-action.org

Deadline for Receipt of Quotes.

January 12 ,2024 at 5PM

Submission Address

RWA_proposals@poverty-action.org

Anticipated Award Type

A firm-fixed-price contract, IPA will pay an agreed fixed price on the items requested.

Issuance of this RFQ in no way obligates IPA to award a subcontract or purchase order and Bidders will not be reimbursed for any costs associated with the preparation of their quote.

Basis for Award

An award will be made to the responsible bidder whose bid is responsive to the terms of the RFQ and is most advantageous to IPA considering price or/and other factors included in the RFQ. To be considered for award, bidders must meet the requirements identified in Section 4, “Determination of Responsibility”. No discussions or negotiations are permitted with bidders, and therefore bidders shall submit their best and final price.  

General Instructions to Bidders

• Quotes must be received by January 12,2024 no later than 5PM. Late offers will be rejected except under extraordinary circumstances at IPA’s discretion.
• Bidders shall submit quotes electronically via RWA_proposals@poverty-action.org
• Bidders shall sign and date their quotation.
• Bidders shall complete Attachment 1: Price Schedule template. Value Added Tax (VAT) shall be included in the proposed price.

Questions Regarding the RFQ

Each Bidder is responsible for reading very carefully and understanding fully the terms and conditions of this RFQ. All communications regarding this solicitation are to be made solely through the Issuing Office and must be submitted in writing to the Issuing Office no later than the date specified above. All questions received will be compiled and answered in writing and distributed to all interested Bidders. 

Deliverables and timeline

1. The offeror will be contract for a period on one year with the possibility of extension based on the performance

Determination of Responsibility

IPA will not enter into any type of agreement with a vendor prior to ensuring the service provider responsibility. When assessing a vendor’s responsibility, the following factors are taken into consideration:

Request for Quotations:

1. Quotations for the engagement must be addressed to the to iparwandaprocurement@poverty-action.org  no later than 17h00 Rwanda time on January 12, 2024. Late submissions will not be considered.
2. Firms must submit a fixed price (TTI) for items and Deliverables in Rwandan Francs only valid for one year
3. Firms must submit a competency statement to demonstrate their ability to complete the work, similar past engagements and a minimum of three (3) references.
4. Firms must include full administrative details of their company including:
   1. Full address of the company indicating Country, Province, District, Sector, Cell, Village, Street number, E-mail, Telephone, Post office box and Bank account details
   2. Company profile
   3. Copy of Trade License
   4. Original or certified copy of affidavit of no debt by RRA still valid
   5. Original or certified copy of affidavit of no debt by the Rwanda Social Security Board still valid
   6. Past performance (3) certificate from government institutions or other known institution (preferably international NGO)
5. All quotations must be submitted in English

Compliance with Terms and Conditions

Bidder shall be aware of the general terms and conditions for an award resulting from this RFQ. The selected Bidder shall comply with all Representations and Certifications of Compliance listed in Attachment 2: Terms and Conditions.

Procurement Ethics

By submitting an RFQ, Bidders certify that they have not/will not attempt to bribe or make any payments to IPA employees in return for preference, nor have any payments with Terrorists, or groups supporting Terrorists, been attempted. Any such practice constitutes an unethical, illegal, and corrupt practice and either the Bidders or the IPA staff may report violations to the Toll-Free Ethics and Compliance Anonymous Hotline at +1 844 837 5445.

S/N

Item Name

Specification

QTY

Unity price in number (VAT inclusive)

1

Printing different forms and stapling

 A4 double sided (Black and white)

 1

2

Printing different forms and stapling

 A4 double sided (colored)

3

Printing different forms and stapling

 A4 single side (Black and white)

 1

4

Printing different forms and stapling

 A4 single side (colored)

5

Printing forms

Laminated paper A4 (Black and white)

 1

6

Printing forms

Laminated paper A4 (colored)

7

Printing certificate

A4 on a paper of 180gr (colored)

1

8

Printing pull-up banner

With big base

1

9

Printing flyers

Colored

1

10

Printing brochures fold

Half fold (colored on diaper paper 180grs)

1

11

Printing brochures fold

Trifold (colored on diaper paper 180grs)

1

12

Printing brochures fold

Z-fold (colored on diaper paper 180grs)

1

13

Printing brochures fold

Double parallel fold (colored on diaper paper 180grs)

1

14

Staff ID cards with card holders

PVC Plastic materials

1

15

Business cards

Matt 300 grams

1

16

Printing IPA logo on daily notebook

Front side

1

17

Back drop banner

6 m of L over 2 m of H

18

Supply of T-shirts

Branded Polo (or similar) T-Shirts with IPA logo Embroidered, in front and printed logo in back

1

19

Tea mugs

Branded with IPA logo in

Black color

1