TENDER NOTICE

TENDER TITLE: TO RETROFIT HOUSES IN GISAGARA AND NGORORERO DISTRICTS

CLIENT: DUHAMIC-ADRI

The deadline for submission of bids: Monday July 22, 2024

Bid submission Time: 10:00 AM

Bid Opening Time: 10:30 AM

1. Profile of DUHAMIC-ADRI

DUHAMIC -ADRI is a Kinyarwanda acronym that stands for Duharanira Amajyambere y’Icyaro.Translating to ‘’ we strive for the development of the rural community ‘’in English. It is a non-profit organization located in Kigali, the capital city of Rwanda, within the kicukiro district, Niboye sector.it was established in 1979 by a group of Rwandans who identified the crucial need for rural development in the country.

DUHAMIC-ADRI is a Non-Governmental Organization legally granted by Rwandan law and legally recognized by the Ministerial Order No. 943 of July 12, 1985. Its statutes were amended and accepted by the Ministerial OrderNo.025/11of21th March 2005. With the vision to have « A rural world responsible for its self-socio-economic development », DUHAMIC-ADRI has a mission of « Supporting integrated development through the initiatives of the rural population in their struggle for self-development». DUHAMIC-ADRI’s interventions reaches 27 districts of Rwanda as follow: Kicukiro, Nyarugenge, Burera, Gakenke, Gicumbi, Musanze, Rulindo in Northern Province; Gisagara; Huye; Kamonyi; Muhanga; Nyamagabe; Nyanza; Nyaruguru and Ruhango in South Province; Nyabihu; Nyamasheke; Rubavu; Rusizi and Rutsiro of Western Province and then Gatsibo; Kayonza; Kirehe; Ngoma; Nyagatare and Rwamagana of Eeastern Province.

2. Background Information

The Scottish Government (SG) was the first Government globally to commit funds specifically to climate justice, launching the Climate Justice Fund (CJF) in 2012, and ensuring that this fund not only supports communities in partner developing countries to become more resilient to climate change but does so in way that acknowledges, and tackles embedded inequalities. 

Following an independent evaluation in 2021 of the Climate Justice Fund’s work, drawing on experiences of communities in Malawi, Zambia and Rwanda who have implemented or are supported by the Fund and stakeholder feedback on the Climate Justice Fund, the Scottish Government set a future approach for action on climate justice and prioritized targeting the funding to the people most vulnerable to climate change in the communities– particularly women and youth – and ensuring their participation is at the centre of the Fund’s work which will be achieved through delivering against distinct pillars of climate justice. In March 2022, in line with this revised approach, the Scottish Government relaunched the CJF and a Supplier Event to provide details of this opportunity and answer questions on the programme specification, procurement and tendering process was held. In May 2022, the Scottish Government advertised a competitive, open tender procedure for the Provision of Climate Just Communities in Malawi, Zambia and Rwanda but the invitation to tender was published on 7 September 2022.

In response to this invitation to tender, a consortium made of Trōcaire, the Scottish Catholic International Aid Fund (SCIAF) and Christian Blind Mission (CBM) UK was constituted, with local partners including Rwanda Climate Change and Development Network (RCCDN), its member’s organizations (DUHAMIC-ADRI, DUTERIMBERE NGO, Rwanda Development Organisation/RDO) as well as the National Union of Disabilities Organisation Rwanda (NUDOR). This Consortium submitted a tender on 18 November 2022 and on 11 July 2023, the Scottish Government awarded the CJC contract to the Consortium. The contract entered into force on 1 August 2023 and will run until March 2025, with the option to extend up until March 2026.

The purpose of the 3-year Scottish Government funded CJC Programme is to implement effective climate justice interventions focusing on community voice and needs, prioritizing marginalized communities, women, and people with disabilities, and considering the Scottish Government’s pillars of climate justice. The CJC Programme will be “of” and “for” the community: communities will be engaged in a participatory, culturally sensitive manner to identify climate-change-related needs (in their own terms) then design interventions (owned by them) to respond.

The Programme will be implemented across 3 Districts (Gisagara, Karongi & Ngororero) and jointly in consortium with Trocaire (Principle Sub-Contractor) and local delivery partners including Rwanda Climate Change and Development Network (RCCDN), its member’s Organizations (DUHAMIC-ADRI, DUTERIMBERE NGO, Rwanda Development Organisation/RDO) as well as the National Union of Disabilities Organisation Rwanda (NUDOR). 

3. Purpose and objectives of houses retrofitting

Retrofitting of houses for vulnerable households under Climate Justice Community program in Gisagara and Ngororero Districts has several objectives aimed at enhancing the resilience of these communities to climate change impacts.

The following are the main objectives:

 Retrofit houses to enhance resilience to climate change impacts in Gisagara and Ngororero Districts.

 Provide necessary materials and labor for retrofitting of 60 houses in Gisagara District and 60 houses in Ngororero District.

 Ensure the retrofitting process adheres to quality standards and meets the needs of vulnerable households.

 Education campaign on climate change mitigation

 Job creation within the community through retrofitting project.

4. Scope of Work

• Conduct retrofitting activities for 60 houses in Gisagara district and 60 houses in Ngororero district.
• Provide nails, galvanized wire, iron sheets, windows, doors, cement, Water harvesting gutter, toilet and labor force as per project requirements.
• Conduct retrofitting activities in the following Sectors:
• Lot 1: 60 houses in Gisagara District: Ndora (22 houses), Muganza (25 houses), and Kibirizi (13 houses).
• Lot 2: 60 houses in Ngororero District: Kageyo (20 houses), Kavumu (25 houses), and Muhanda (15 houses)
• Ensure that the retrofitting process considers local building practices, materials availability, and cultural preferences.
• Work under the supervision of DUHAMIC-ADRI staff local authority at both District and Sector level.

5. The following are the technical specifications of toilets that shall be constructed:

The financial proposal should be presented in the table below, detailing the quantities and technical specifications of the materials to be used:

6. Deliverables:

• Completed retrofitting of 60 houses in Gisagara District and 60 houses in Ngororero District.
• Documentation of materials used, labor hours, and any challenges encountered during the retrofitting process.
• Final report summarizing the retrofitting activities, including lessons learned and recommendations for future projects.
• Documentation on point of views and appreciation from the family members gained the house retrofitted.

7. Qualifications:

• Demonstrated experience in construction, particularly in retrofitting houses for climate resilience.
• Knowledge of local building practices and materials in Gisagara and or Ngororero districts.
• Ability to manage and supervise retrofitting activities effectively.
• Strong communication and coordination skills to liaise with project stakeholders and community members.

8. Reporting

The construction company will report to DUHAMIC-ADRI project coordinator and field officer and provide regular updates on the progress of retrofitting activities. Any issues or deviations from the agreed-upon plan should be reported promptly for timely resolution.

9. Application documents:

The following terms and conditions shall be observed during tendering process:

1. The bidder must be available for at least 60 days after signing the contract (proven by a commitment letter)
2. Business registration certificate issued by RDB
3. A valid tax clearance certificate
4. Proof of using EBM
5. 2 certificates of good completion for similar works (construction activities) in the recognized organization
6. CV of at least two (2) staff (team leader, project or company engineer) that will lead the construction activities
7. A financial proposal (quotation) including all related taxes and other associated costs

Note: Companies are allowed to apply for all lots but none is allowed to be awarded two lots

Bids will be submitted in a sealed envelope and addressed to the Executive Secretary of DUHAMIC-ADRI at Kicukiro head office no later than Monday 22 July, 2024 at 10:00 AM

The public opening of bids is scheduled on the same day at 10:30 AM at the headquarters of DUHAMIC-ADRI.