Summary
Date Posted: Thursday, May 05, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
About the Role
The Rwanda Multigrain Seed Processing team (MSP) oversees and availing the highest quality domestically-produced grain seed possible for farmers, through our operations at the Seed Innovation Center at RICA. The Rwanda Procurement team (PRO) oversees over $1.5 million in spend each year across over 2,000 transactions and oversees all operational goods and service purchasing on behalf of over 300,000 smallholder farmers. This team purchases all items needed to keep our program running. We are looking for a Purchasing and Importation Coordinator to provide support to the Seed Innovation Center at RICA focused on purchasing for the Multigrain Seed Processing plant, reporting to both the MSP and Procurement teams.

Responsibilities
Purchase across multiple seed departments (60%)
• Market Research
o Conduct market research related to operational goods and services.
o Strengthen our supplier database through market research.
o Assess prevailing market prices to estimate financial savings made through the Procurement team.
o Maintain long-term business relationships with our suppliers and identify and build new supplier relationships for products.
• Purchasing
o With the support of the manager, carryout purchases of all goods and services not limited to parts of machinery for the multi-seed processing plant.
o Implement requests for quotations, supplier selection, and purchases from Kigali and regions.
o Negotiate for the best prices for all purchased goods and services.
o Follow-up with the Finance team to make sure suppliers are paid.
o Support Purchasing team on supplier and category management activities.
• Deliveries and client communication
o Negotiate best delivery/payment terms with suppliers.
o Ensure reception of goods at our designated offices.
o Collect all purchases' supporting documents from suppliers and share with SAP Data Administrator.
o Improve customer satisfaction through the use of communications – always keep clients updated on their requests status.
• Processes
o Provide support on multiple procurement projects execution.
o Work with internal departments to elaborate procurement plans for their different projects.
o Identify opportunities for cost savings through upstream supplier relationships.
o Lead the forecast for all goods, services and Machinery requirements
o The Purchasing Coordinator will also perform any other tasks as assigned by the manager.
Importation and contract drafting (40%)
• Assist the OAF Global Sourcing and Legal teams in contract drafting ensuring contracts are in place on time without affecting operations.
• Daily tracking and communication of project timelines.
• Manage freight shipments coming to the country and prepare legal import documents for customs including: Coordinate with OAF Government Relations team and the Rwandan Government to obtain exemption for high value agricultural items and importation permits (FDA, RICA and RAB) and make sure export documents like bill of lading, and other documents necessary for OAF to import risk free.
• Prepare all documentation & procedures required for border clearance (air & ocean imports)
• Detect and help prevent violation of the country's customs laws.
• Process remote location filing (RLF) and RLF entries (file and customs releases of out port entries).
• Examine and ensure compliance of documents including invoices, bill of ladings and shipping documents.
• Communicate with suppliers on container availability status; including customs status, demurrage and ETA to final destinations for all imports.
• Assess and evaluate suppliers and undertake performance reviews to ensure contract compliance and manage performance improvement activities.
• Ensure compliance to company guidelines, purchasing procedures and the Official guidance during supplier negotiations and contracts award process.
• Contact suppliers to resolve price, quality, and delivery or invoice issues

Qualifications
Across all roles, these are the general qualifications we look for. For this role specifically, you will have:
• Bachelor's degree required.
• Minimum 2+year work experience.
• Experience or education in procurement/supply chain/logistics.
• Importation experience with proof.
• Technical competency related to machinery or electrical systems is an added advantage
• Language: Fluent in English and Kinyarwanda (required).



Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
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