Provision of Transportation Services
In 1965, Clark Abt expressed a single, noble goal—to create a world free of war and poverty. The visionary set to work establishing Abt Associates. Over the next half century, the company became known as a bold, innovative and effective agent of social change, committed to improving the quality of life and economic well-being of people worldwide.

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Request for Proposal (RFP)
Provision of Transportation Services
RFP No: • 05/011/2022
• 05/012/2022
• 05/013/2022
Title: Provision of Transportation Services
Issuing Office and Address for Bid Submission: Address:
Abt Associates Inc.
Rwanda PMI VectorLink Project
KG 8 Ave, M&M Plaza, 3rd floor Gishushu Nyarutarama
P. O. Box5200; Kigali, Rwanda
Tel:(250) 252 572321/2/4
E-mail: Rwandaprocurement@pmivectorlink.com
Package Markings:
• RFP#: XXX- [Your company name]
• Attention: Chief of Party
• Tel:
• E-mail:
RFP Issuance Date: 05th May 2022
RFP Closing Date: • Deadline for submission of bids is on 02nd June 2022 at 11:00 AM and the Opening of bids will be on same date at 11:15 AM in the conference room of Abt Associates.
Mode of Submission Original copy of bids should be sent to the contact address above, and one electronic copy sent by email to:Rwandaprocurement@pmivectorlink.com

Anticipated Type of Award: Firm Fixed Price Purchase Order(s)
Basis of Award: See “Evaluation Criteria” section
Funding Agency United States Agency for International Development (USAID)
Prime Contract Number: AID-OAA-I-17-00008/AID-AA-TO17-00027
USAID Source / Nationality (Geo) Code: 935
List of Attachments: 1. Attachment A: Purchase Order Terms and Conditions
2. Attachment B: List of exceptions
3. Attachment C: Submission Checklist
4. Attachment: D: Prime Contract Mandatory Flow Downs

Background and Purpose
Abt Associates, Inc. (Abt) is contracted by USAID Washington to conduct high quality Indoor Residual Spraying (IRS) programs in multiple Presidential Malaria Initiative (PMI) supported countries in Sub Saharan Africa and the Mekong region in Southern Asia. This accomplished through what is called the PMI VectorLink Project. The purpose of this project is to achieve the targets in Indoor Residual Spraying (IRS) through implementation of a high-quality IRS program, conducting comprehensive monitoring and evaluation of the IRS program, and developing the national capacity to conduct IRS. Activities are carried out in full collaboration with the National Malaria Control/Elimination Programs (Rwanda Biomedical Center /Malaria and Other Parasitic Diseases Control). (RBC/MOPDC).

About Abt Associates:
Founded in 1965, Abt Associates Inc., is a mission driven, global leader in research and program implementation in the fields of health, social and environmental policy, and international development.
With a global staff of more than 3000, and in over 60 countries, Abt Associates Inc., is recognized as an engine for social impact, fueled by caring, curiosity, and cutting-edge research that moves people from vulnerability to security. Whether it's welfare or weather disasters, the environment or economics, agriculture or HIV and AIDS, Abt Associates addresses the world's most pressing issues, and is known for its rigorous approach to solving complex challenges.
Approximately 51% of our staff has graduate degrees; one in six has a doctorate. Examples of Abt Associates work include nationally recognized research, evaluation, and technical assistance to improve efficiency of health care systems, effectiveness of government housing programs, the production of food, and the measurements of public opinion, and international public health.
Abt Associates has been ranked among top 20 global research firms and one of the top 40 development innovators.
About the PMI VectorLink Project:
In 2017, USAID awarded Abt Associates, Inc. (Abt) the Africa IRS follow on contract called PMI VectorLink Project to continue conducting high quality Indoor Residual Spraying (IRS) program in multiple supported countries mostly in Sub Saharan Africa. The project seeks to achieve the Presidential Malaria Initiative (PMI) targets in Malaria vector control, through Indoor Residual Spraying (IRS) and associated monitoring and evaluation of the IRS programs, developing national capacity to conduct IRS. All PMI activities are carried out in full collaboration with the (RBC/MOPDC).
Requested Products:
The PMI VectroLink Project in Rwanda implemented by Abt Associates Inc. is currently seeking firm, fixed-price bids for transport services as described in the charts below:
Description of the Requested Services: IRS Vehicles for Nyagatare District: RFP number 05/011/2022
Activities Description Quantity (# of Vehicles) Days
Pre – Indoor Residual Spraying (IRS) Activities:
1 Distribution of IRS Commodities from Central Warehouse to District Warehouse. Truck (Long Chassis):
At least (Length: 5.90 meters
Width: 2.14 meters
Carrying capacity: 10 metric tons). 1 1
2 Distribution of IRS Commodities from District Warehouse to IRS sector stores. Truck (Long Chassis):
• (Length: 4.25 Meters
• Width: 1.90 Meters 2 4
3 Distribution of Insecticide from Kigali Central Warehouse to IRS District Warehouse. Special Enclosed Truck Long Chassis:
(Length: 5.90 meters
Width: 2.14 meters
Carrying capacity: 10 metric tons). 3 1
4 Distribution of Insecticide from Kigali Central Warehouse to Nyagatare District Warehouse and Transporting Insecticide empty bottles from Nyagatare District Warehouse to the Recycling Plant in Kicukiro District. • Special Enclosed Truck (Long Chassis) (Length: 5.90 Meters
• Width: 2.14 Meters 14 1
5 Distribution of Insecticide from Nyagatare District Warehouse to IRS sector stores & transporting IRS materials from some training sites to sector stores. Truck (Long Chassis):
• (Length: 4.25 Meters
• Width: 1.90 Meters 2 4
During IRS Operation
6 Transporting Spray Operators from Sectors to Cells and to Villages and data to district office (first 18 days). Truck Long Chassis:
• Length: 4.25 Meters
• Width: 1.90 Meters 36 18
7 Transporting Spray Operators from Sectors to Cells and to Villages and data to district office (last 2 days). Truck Long Chassis:
• Length: 4.25 Meters
• Width: 1.90 Meters 18 2
8 Coordination of IRS District Activities by District Team. Pick – UP Double Cabin (4X4WD) 2 20
9 Coordination of IRS District Activities by District Team. Pick – UP Double Cabin (4X4WD) 1 13
Post IRS Activities
10 Demobilizing IRS District Commodities and Fetching Water for Final Washing Activities. Truck (Long Chassis):
• Length: 4.25 Meters
• Width: 1.90 Meters 2 3
11 IRS Waste Disposal from Nyagatare to Kigali. Truck (Long Chassis):
(Length: 5.90 meters
Width: 2.14 meters
Carrying capacity: 10 metric tons). 1 1
12 Transporting unused insecticide and empty bottles from Nyagatare District warehouse to Kigali Central Warehouse and Recycling Plant Special Enclosed Truck Long Chassis:
(Length: 5.90 meters
Width: 2.14 meters
Carrying capacity: 10 metric tons). 3 1

Description of the Requested Services: Kirehe District: RFP number 05/012/2022
# Activities Description Quantity (No of Vehicles) Days
Pre – Indoor Residual Spraying (IRS) Activities:
1 Distribution of IRS Commodities from Central Warehouse to District Warehouse Truck (Long Chassis):
• (Length: 5.90 meters
• Width: 2.14 meters
• Carrying capacity: 10 metric tons). 1 1
2 Distribution of IRS Commodities from District Warehouse to IRS sector stores Truck Long Chassis
• Length: 4.25 Meters
• Width: 1.90 Meters 2 3
3 Distribution of Insecticide from Kigali Central Warehouse to IRS District Warehouse. Special Enclosed Truck long chassis:
• (Length: 5.90 meters
• Width: 2.14 meters
• Carrying capacity: 10 metric tons). 2 1
4 Distribution of Insecticide from Kigali Central Warehouse to Kirehe District Warehouse and Transporting Insecticide empty bottles from Kirehe District Warehouse to the Recycling Plant in Kicukiro. Special Enclosed Fuso Long Chassis:
•
o (Length: 5.90 meters
o Width: 2.14 meters
• Carrying capacity: 10 metric tons). 8 1
5 Distribution of Insecticide from District Warehouse to IRS sector stores & transporting IRS materials from some training sites to sector stores. Truck Long Chassis
• Length: 4.25 Meters
• Width: 1.90 Meters 2 3

During IRS Operation
6 Transporting Spray Operators from Sectors to Cells and to Villages and data to district office (first 18 days). Truck Long Chassis
• Length: 4.25 Meters
• Width: 1.90 Meters 22 18
7 Transporting Spray Operators from Sectors to Cells and to Villages and data to district office (last 2 days). Truck Long Chassis:
• Length: 4.25 Meters
• Width: 1.90 Meters 16 2
8 Coordination of IRS District Activities by District Team Pick – UP Double Cabin (4X4WD) 2 20
9 Coordination of IRS District Activities by District Team Pick – UP Double Cabin (4X4WD) 1 13
Post IRS Activities:
10 Demobilizing IRS District Commodities and Fetching Water for Final Washing Activities. Truck Long Chassis
• Length: 4.25 Meters
• Width: 1.90 Meters 2 3
11 IRS Waste Disposal from Kirehe to Kigali. Truck long chassis:
• (Length: 5.90 meters
• Width: 2.14 meters
• Carrying capacity: 10 metric tons). 1 1
12 Transporting unused insecticide and empty bottles from Kirehe District warehouse to Kigali Central Warehouse and the Recycling Plant in Kicukiro. Special enclosed Truck (long chassis):
• (Length: 5.90 meters
• Width: 2.14 meters
• Carrying capacity: 10 metric tons). 1 1
Description of the Requested Services: Ngoma District: RFP number 05/013/2022
# Activities Description Quantity (No of Vehicles) Days
Pre – Indoor Residual Spraying (IRS) Activities:
1 Distribution of IRS Commodities from Central Warehouse to District Warehouse Truck (Long Chassis):
• (Length: 5.90 meters
• Width: 2.14 meters
• Carrying capacity: 10 metric tons). 1 1
2 Distribution of IRS Commodities from District Warehouse to IRS sector stores Truck Long Chassis
• Length: 4.25 Meters
• Width: 1.90 Meters 2 4
3 Distribution of Insecticide from Kigali Central Warehouse to IRS District Warehouse. Special Enclosed Truck long chassis:
• (Length: 5.90 meters
• Width: 2.14 meters
• Carrying capacity: 10 metric tons). 2 1
4 Distribution of Insecticide from Kigali Central Warehouse to Ngoma District Warehouse and Transporting Insecticide empty bottles from Ngoma District Warehouse to the Recycling Plant in Kicukiro. Special Enclosed Fuso Long Chassis:
•
o (Length: 5.90 meters
o Width: 2.14 meters
• Carrying capacity: 10 metric tons). 8 1
5 Distribution of Insecticide from District Warehouse to IRS sector stores & transporting IRS materials from some training sites to sector stores. Truck Long Chassis
• Length: 4.25 Meters
• Width: 1.90 Meters 2 3
During IRS Operation
6 Transporting Spray Operators from Sectors to Cells and to Villages and data to district office (first 18 days). Truck Long Chassis
• Length: 4.25 Meters
• Width: 1.90 Meters 23 18
7 Coordination of IRS District Activities by District Team Pick – UP Double Cabin (4X4WD) 2 20
8 Coordination of IRS District Activities by District Team Pick – UP Double Cabin (4X4WD) 1 13
Post IRS Activities:
9 Demobilizing IRS District Commodities and Fetching Water for Final Washing Activities. Truck Long Chassis
• Length: 4.25 Meters
• Width: 1.90 Meters 2 3
10 IRS Waste Disposal from Kirehe to Kigali. Truck long chassis:
• (Length: 5.90 meters
• Width: 2.14 meters
• Carrying capacity: 10 metric tons). 1 1
11 Transporting unused insecticide and empty bottles from Ngoma District warehouse to Kigali Central Warehouse and the Recycling Plant in Kicukiro. Special enclosed Truck (long chassis):
• (Length: 5.90 meters
• Width: 2.14 meters
• Carrying capacity: 10 metric tons). 1 1

Instructions to bidders
1. All documents submitted in response to this RFP, as well as all related correspondence, will be in English.
2. All quoted prices shall be in Rwandan francs
3. Offerors are required to fully review all instructions and specifications contained in this RFP. Failure to do so will be at the offeror’s risk.
4. At any time prior to award of the contract, should Abt Associates deem it necessary to change the RFP provisions, it will provide such amendment(s) in writing. No oral instructions by any person will in any way be considered to limit, exclude, modify, or otherwise affect any terms or conditions of this solicitation, and no supplier shall rely on any such instructions.
5. No inquiries will be answered over the phone or in person, except for administrative clarification regarding submission format or location of the office, etc.
6. Responses to technical questions will be distributed to all bidders.
7. All responses to this RFP shall be submitted at Abt Associates Inc. Kigali Office and via email to as per instructions on page 1 of this RFP under (Mode of submission).
8. Quotes from Offeror(s) on US government debarred list will not be considered.
9. Vehicles shall be supplied with passengers’ insurance. Abt assumes no Insurance or Safety Liability whatsoever.
10. At a minimum, offered vehicles must meet the following requirements (except where otherwise provided/explained, these requirements are absolute):
a. Comply with all regulatory requirements in Rwanda including but not limited to safety, e.g.: functioning seat belts, lights, tires, triangles, etc.
b. Wholly owned by the offeror (please include certified copy of vehicle registration). If offeror is not the legal owner, a letter authorizing the offeror to commit the offered vehicles and associated terms is required.
c. Copy of vehicle registration certificate.
d. Copy of passengers’ insurance certificate.
e. By submitting an offer, the bidder confirms that they are compliant with the mentioned requirements.
11. No advance payment is expected after winning the contract and successful bidder/s shall be paid on regular intervals as agreed before the signing of the contract. Abt Associates at its sole discretion reserves all rights to reject or award any lot to any bidder regardless of lots s/he tendered for.
12. By submitting an offer and response to this RFP, the offeror guarantees to replace any defective vehicle during the transport services period within 24 hours at no extra cost. If no replacement is made within the agreed time frame, the vendor will accept cancelation of the contract with Abt Associates with no penalty or cover any rental cost that Abt will incur.
13. Bids shall be valid for 120 days after submission however upon signing of the contract the validity of the quoted unit cost shall remain for the duration of the contract.
14. Notwithstanding any prior agreement in place between Abt and the vendor, by signing and returning this RFP and/or submitting an offer, offeror:
a. Acknowledges receipt and acceptance of all terms and conditions contained in this RFP.
b. Confirms that all information contained in the offeror's quotation (including all applicable supporting documentation) is complete, accurate (i.e. no material omission or falsification), and current.
c. Owns the vehicles contained in their quote and/or has the requisite full legal right to commit these vehicles as proposed. If offeror is not the legal owner of quoted vehicles and applicable services, then proof of owner authorization to commit the quoted vehicles and applicable services is required
15. Bids must be signed by a duly authorized representative of the bidder, and must contain the bidder’s full address, and contact details.
16. Bid submitted without all above requested information can be disqualified as non-responsive.
17. Abt Associates is an equal opportunity employer and strongly encourages women to apply for this tender.

Requirements
1. Bidding companies for the above RFP are supposed to submit bids with the required certifications should be valid at the date of the award and all bids must include:
The owners’ name / business name, Physical address and phone number.
a. Copy of Registration Certificate.
b. Copy of Clearance Certificate from Rwanda Revenue Authority (RRA).
c. Copy of Certificate issued by Rwanda Social Security Board (RSSB).
d. Proof of having a certified electronic billing machine from Rwanda Revenue Authority.
e. Provide a list of vehicles that are owned or authorized to use by the offeror and meet the specifications and requirements outlined in this RFP. List should include copies of vehicle registration cards clearly showing Make/Model of vehicle and VIN number”
2. In each IRS District all vehicles will be availed one day before the actual start of Indoor Residual Spraying for final inspection by Abt staff, (District Coordinator and Logistics Assistant) under the overall supervision of the Environmental Compliance Officer and Operations Manager.
3. All vehicles must be insured with passengers’ insurance.
4. Fueling, maintenance and other vehicle repairs are under the responsibility of the Vendor/ Transport Company.
5. Vehicles must be in very good operating condition. Proof of technical inspection certificate issued by Rwandan Police is required. Vehicles that are offered with worn out tires and mechanical issues will be eliminated from providing the stated service.
6. The successful bidder/s will provide vehicles with drivers and the vehicle will be hired per day.
7. The vendor shall be responsible for drivers’ daily expenses such as: Salary, per diem, lodging and other expenses related to this agreement.
8. The vendor/ driver is not allowed to carry unauthorized passengers who are not staff of Abt Associates/VectorLink Project or MOPDD/RBC during the duration of this contract.

Award Criteria:
Award will be based on offer’s overall best value the following factors considered:
a. Compliance with specifications and RFP instructions
b. Price and price related factors
c. Payment Terms
d. Past Performance
e. Supplier Capacity
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