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Synopsis of the Request for Quotation
IPA Rwanda invites qualified transport service provider to submit quotations for provision of field transport to IPA Rwanda staff, as follows:
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1. RFQ No. |
RFQ No. 0012/14/07/2023TT |
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2. Issue Date |
July 18, 2023, |
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3. Title |
Provision of tax transport |
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4. Issuing Office |
Innovations for Poverty Action (IPA), Rwanda Plot 1123, KK23/KK387, Kicukiro (IPA Rwanda office map), Phone: +250 785647967 |
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5. Deadline for Receipt of Questions |
July 23, 2023 |
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6. Point of Contact for Questions |
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7. Deadline for Receipt of Quotes. |
July 26, 2023, at 5PM |
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8. Submission Address |
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9. Anticipated Award Type |
A firm-fixed-price contract Issuance of this RFQ in no way obligates IPA to award a subcontract or purchase order and Bidders will not be reimbursed for any costs associated with the preparation of their quote. |
Request for Quotation
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1. General Instructions to Bidders |
Late offers will be rejected except under extraordinary. circumstances at IPA’s discretion.
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2. Questions Regarding the RFQ |
Each Bidder is responsible for reading very carefully and understanding fully the terms and conditions of this RFQ. All communications regarding this solicitation are to be made solely through the Issuing Office and must be submitted in writing to the Issuing Office no later than the date specified above. All questions received will be compiled and answered in writing and distributed to all interested Bidders. |
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3. Technical Specifications and requirements for Technical Acceptability |
1. The list of services required is provided in Attachment: 1: bid summary sheet. |
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4. Determination of Responsibility |
IPA will not enter into any type of agreement with a vendor prior to ensuring the service provider responsibility. When assessing a vendor’s responsibility, the following factors are taken into consideration:
Revenue Office (RRA) notified / online in color or original valid |
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4. A certificate of non-royalty or royalty towards the “Rwanda Social Security Board RSSB” notified or original valid 5. At least 3 Past performance certificate from government institutions or INGO. |
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5. Compliance with Terms and Conditions |
Bidder shall be aware of the general terms and conditions for an award resulting from this RFQ. The selected Bidder shall comply with all Representations and Certifications of Compliance listed in |
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6. Procurement Ethics |
By submitting an RFQ, Bidders certify that they have not/will not attempt to bribe or make any payments to IPA employees in return for preference, nor have any payments with Terrorists, or groups supporting Terrorists, been attempted. Any such practice constitutes an unethical, illegal, and corrupt practice and either the Bidders or the IPA staff may report violations to the Toll-Free Ethics and Compliance Anonymous Hotline at +1 844 837 5445. |
Attachment 1: Bid summary sheet.
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Itinerary |
Estimate net KM |
Proposed amount |
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IPA – MINAGRI |
7.40 |
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IPA – MINCOFIN |
8.20 |
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IPA – REB |
5.90 |
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IPA – HILL TOP |
5.20 |
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IPA – KICUKIRO DISTRICT |
2.00 |
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IPA – KAGUGU |
11.40 |
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IPA – KIMIRONKO |
8.50 |
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IPA – SCHOOL PUBLIC HEALTH |
5.80 |
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IPA – SAINT FAMILLE |
7.60 |
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IPA – ECOLE BERGE |
9.00 |
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IPA – ECOBANK HEAD QUARTER |
8.30 |
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IPA – MINEDUC |
14.20 |
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IPA – NISR (STATISTIC) |
8.20 |
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IPA – IN TOWN |
12.00 |
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IPA – NYAMIRAMBO |
17.00 |
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IPA – KIMIHURURA |
9.00 |
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IPA – AIRPORT (Including parking fee) |
10.30 |
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IPA – MIGRATION |
8.10 |
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IPA – MTN (NYARUTARAMA) |
6.50 |
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IPA – CENTRE CHRISTUS |
5.20 |
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IPA – NYABUGOGO |
9.30 |
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IPA – WORLD BANK (TOWN) |
8.40 |
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IPA-KIYOVU |
7.50 |
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IPA-GIKONDO |
10.00 |
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IPA-KIBAGABAGA |
8.70 |
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IPA-KINYINYA |
10.80 |
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IPA-KIMISAGARA |
11.90 |
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IPA-NYAKABANDA |
17.20 |
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IPA-MUHIMA |
9.10 |
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IPA-KINAMBA |
8.90 |
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IPA-ZINDIRO |
9.00 |
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IPA-GAHANGA |
13.50 |
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IPA-KABUGA |
15.20 |
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IPA-MASAKA |
19.80 |
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IPA-NDERA |
17.40 |
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IPA-KANOMBE |
11.00 |
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IPA-KING FAYCAL |
7.20 |
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IPA-MULINDI |
9.40 |
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IPA-MINISANTE |
3.20 |
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IPA-GATSATA |
13.20 |
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IPA-GISOZI |
12.50 |
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IPA-MASORO |
11.00 |
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IPA-KARURUMA |
14.20 |
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IPA-NYACYONGA |
20.70 |
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IPA – Masaka |
19.80 |
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IPA – Masaka (Rusheshe) |
27.40 |
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IPA – Nyamirambo(Mont Kigali) |
18.30 |
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IPA – Gacuriro |
8.90 |
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IPA-Gisimenti |
6.2 |
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IPA-RDB |
6.6 |
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IPA-RGB |
5.9 |
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IPA-RAB |
8.2 |
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Price with VAT |
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Waiting time charges per hour |
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Note that the above price will be revised after one year NB: Note that:
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Note
We, the undersigned, provide the attached quote in accordance RFQ # dated Our attached quote is for the total price of (Figure and in words)
I certify a validity period of one year for the prices provided in the attached Price Schedule/Bill of Quantities. Our quote shall be binding upon us subject to the modifications.
We understand that IPA is not bound to accept any quotes it receives.
Authorized Signature:
Name and Title of Signatory:
Name of Firm:
Address:
Telephone:
Email:
Company Seal/Stamp:
Attachment 2: Terms and Conditions
- The Request for Quotes is not and shall not be considered an offer by IPA.
- All responses must be received on or before the date and time indicated on the RFQ. All late responses will be rejected.
- All unresponsive quotes will be rejected.
- All quotes will be considered binding offers. Prices quoted must be valid for the entire period provided by respondent.
- All procurement will be subject to IPA contractual terms and conditions contingent on the availability of donor funding.
- IPA reserves the right to accept or reject any quotation or cancel the procurement process at any time, without assigning any reason, and shall have no liability to any vendors submitting quotations for such rejection or cancellation of the procurement.
- IPA reserves the right to accept all or part of the quotation when awarding the purchase order/contract.
- All information provided by IPA in this RFQ is offered in good faith. Individual items are subject to change at any time and all bidders will be provided with notification of any changes. IPA is not responsible or liable for any use of the information submitted by bidders or for any claims asserted therefrom.
- IPA reserves the right to require any bidder to enter into a non-disclosure agreement.
- The bidders are solely obligated to pay for all costs, of any kind whatsoever, which may be incurred by the bidder or any third parties, in connection with the Response.
- All Responses and supporting documentation shall become the property of IPA, subject to claims of confidentiality in respect of the Response and supporting documentation, which have been clearly marked confidential by the bidder.
Attachment 3: Detailed Technical Specifications
- Vehicles should be in good mechanical condition at the commencement of the agreement and throughout the duration.
- The transport should be able to avail a vehicle in at least 30 min after receiving a request.
- The Vehicles should always be clean and in a usable state.
- The Vehicles should be comprehensively safe and fit for the purpose of transporting the survey field staff.
- The Contractor represents and warrants that it is a legally registered and authorized vehicle rental company under the laws of Rwanda.
Done at Kigali on July 18, 2023
IPA Rwanda
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