INVITATION FOR TENDER

PROCURING ENTITY: RADISSON HOTEL & KIGALI CONVENTION CENTER LTD

INVITATION DATE:  23^rd September 2024

TENDER NO: RHKCC/002/2023-2024

TENDER NAME: Provision of Transport Services for RH & KCC (Guest & Staff)

DEADLINE FOR SUBMISSION: 7^th October 2024

PERIOD OF SERVICES: one (1) year renewable subject to satisfactory performance

Radisson Blu & Kigali Convention Center Ltd (KCC) wishes to invite all interested and qualified bidders to submit their best proposals for Provision of Transport Services for RH & KCC (Guest & Staff) according to the Scope of Work (SoW) detailed below.

BACKGROUND

The Radisson Blu Hotel & Convention Center in Kigali is just 5 kilometers from the bustling city center and Kigali International Airport (KGL). Our contemporary hotel is situated in an office park with Kigali Convention Center. Our Kigali hotel's 291 rooms and suites offer private balconies and free high-speed Wi-Fi. 2 on-site restaurants, including one with all-day dining, serve up continental and Rwandan favorites as well as the Super Breakfast Buffet. For a light bite or a relaxing nightcap, visit the Lounge Bar. The hotel also offers fitness center and outdoor swimming pool and 650 parking bays

The Kigali Convention Centre (KCC) is adjacent to the Radisson Blu Hotel & Convention Centre. KCC has a net floor area of 32,200 square meters, and the building contains facilities for business, leisure and events. Our meeting rooms are fully equipped with the latest technology and AV equipment for a successful event. There is a total of 18 versatile meeting spaces, including a state-of-the-art auditorium that can hold up to 2,600 guests for weddings or professional business meetings.

SCOPE OF WORK

Comprehensive Transport Services for RH & KCC Staff (HOD’s and Airport Staff):

The Service shall be for a period of one (1) year renewable subject to satisfactory performance.

The service provider shall provide transport services as below:

• Transportation services to guests – Rates to be specified in attached price Schedule
• 2 Coasters to transport staff from work to home between 10:00 PM and 2:00 AM
• 1 SUV Vehicle type (Free of Charge)
• 1 Administrative Sedan Vehicle type in perfect condition (Free of Charge)
• 20 Sedan vehicle type (for Taxi purposes)

Bid’ Requirements:

All bids must comply with the below requirements:

• Mustmeet the required Terms and Conditions for the tender/bid.
• Paymentterms: 1-5 days (negotiable) after month end

Bidding Instructions

• Contact details:requests for clarification and bids must be submitted in writing only to: kigali@radissonblu.com  Cc: firmin.nshuti@radissonblu.com
• Language: only bids submitted in English will be accepted
• Currency: All bids must be in RWF
• Bid Validity: 120 days
• Deadlines(submissions received after these dates will not be considered): Final bids must be submitted before 5pm on 7^th October 2024
• Awarding of contract:The most competitive bids will be shortlisted, and the respective suppliers will be invited to defend their proposals. Unsuccessful bidders will be informed of the outcome

Bid documents

Your bid must include the following documents:

• CompanyCertificate of Incorporation or Chamber of Commerce registration 
• Validtax certificate from relevant local authority (not older than 6 months from the submission of this tender) demonstrating you comply with your tax obligations
• Valid Social Security certificate (RSSB)
• Valid Certificate of non-bankruptcy delivered by RDB
• Valid RURA License to provide transportation services for the company for each car (Rental Car License)
• The financial offer which indicates the detailed price structure is required.
• Car registration certificate of each vehicle
• Each car must be licensed to carry at least 5 persons including the driver proven by the rental car license or by car insurance certificate
• Valid and recent vehicle inspection certificate issued by the National Police of Rwanda
• Cars shall be from 2021 & above as the year of manufacture
• Drivers shall have valid Rwandan Driving license of category B
• At least 3 similar references in providing Transport Services

Please note the bid documents must be in PDF format, signed & stamped and should not exceed 15 mb in size to avoid rejection by our email server. If the size of the documents exceeds 15 mb can be submitted physically to Radisson Hotel & KCC reception.

Price Schedule A

Price Schedule B

• Pick-up and Drop Off (Airport/Radisson)
• Radisson to Kigali City center
• Pick-up and drop off airport transfers (Group Guests)
• City Tour (Half Day & Full Day)

Note: On each line category provide 4-5 type of vehicle and their respective price

Bid Evaluation Criteria

Bids will be evaluated as follows:

Terms and Conditions

• Bidsshould be valid for at least 120 days from the final submission 
• Allbids will be treated strictly 
• Allsuppliers are expected to adhere to the Radisson Blu & KCC ltd Supplier Code of Conduct
• The tender award is non-exclusive. Radisson Blu & KCC Ltd reserves the right to award service agreement to multiple
• Radisson Blu & KCC Ltdreserves the right to cancel the 
• Radisson Blu & KCC Ltdis not liable to disclose an explanation related to the outcome of the 
• Radisson Blu & KCC Ltdreserves the right to ask suppliers of proof of financial capabilities

Done, On 23^rd September 2024

At Radisson Blu & Kigali Convention Ltd,

Approved by:

Complex General Manager

ROB KUCERA