Summary
Date Posted: Tuesday, March 23, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
BACKGROUND:
Sparkassenstiftung internationale Kooperation e.V. (Savings Banks Foundation for International Cooperation, SBFIC) is a German-based non-profit organization that is active in partnership projects in more than 50 countries worldwide. Among its key principles is the combination of local and international expertise to provide excellent technical advisory to its partner organizations. One of the partner organizations SBFIC Rwanda works with is the Ministry of Finance and Economic Planning (MINECOFIN). The partnership focusses mainly on the professionalization of the Umurenge SACCO Sector. SBFIC Rwanda’s project activities are refinanced by the German Federal Ministry of Economic Cooperation and Development (BMZ). .

ROLES AND RESPONSIBILITIES:
• Aid in the preparation of project proposals, invoices, and relevant project documentation;
• Maintain accurate records of all information related to projects for documentation, clarification, and presentation to management;
• Liaise with clients to identify and define project requirements, scope, and objectives. Ensuring completion of employee’s documentation and administration;
• Arrange and coordinate logistics support for Project Team meetings organized at theHead Office and on-field; s/he shall attend project team meetings, and record, compile and distribute meeting minutes, when required;
• Carry out general administrative or clerical duties such as filing, typing, copying,binding, scanning etc;
• Submit and reconcile expense reports including meetings expenses;
• Develop and maintain a filing system;
• Order office supplies;
• Develop and update administrative systems to make them more efficient;
• Resolve administrative problems;
• Support project staff in coordinating appointments, preparing meetings and disseminating training materials including presentations;
• Coordinate domestic travels and hotel arrangements, ensuring that all travel arrangements are in compliance with project and MINECOFIN/Project internal rules and project procedures;
• Book physical/virtual conference/meeting, rooms, taxis, couriers, hotels, etc.;
• Maintain up-to-date staff and consultants on meetings and reports;
• Contribute to team effort by accomplishing related results as needed;
• Cover the reception desk when required;
• Up-to-date and maintain contact lists;
Perform any other duties linked to the Project and related to normal tasks of administrative Assistants that may be assigned by the Project Management Team


PROFILE:
• Minimum Bachelor’s Degree in Business Administration, Human Resources, Management, and Project Management, Public Relations or other related field;
• Minimum three years’ experience as Administrative Assistant or two years’ experience in human resources or administration;
• Proven administrative, human resources, public relations, and interpersonal skills;
• Strong verbal and written communications, teamwork, and collaborating abilities;
• Demonstrates excellent computer skills in Word, Excel, and PowerPoint;
• Fluency in oral and written English and Kinyarwanda required; French would be a plus;
• Ability to manage multiple tasks efficiently and work well under deadlines;
• Attention to detail and problem-solving skills;
• Strong organizational and planning skills;
• Proven integrity, confidentiality, good judgment and discretion, and ability to
Maintains a high level of professionalism

Work Hours: 8 24 Bachelor Degree

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Job application procedure

Please submit your updated CV, relevant certificates and transcripts of records, and a cover letter clearly demonstrating your knowledge, experience, and motivation as well as highlighting your suitability for the assignment to application.eastafrica@sparkassenstiftung.de 
Applications will be received not later than 7th April 2021.
Please understand that we will only contact candidates who will have passed the preselection successfully and will be invited to the Assessment Center

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