REQUEST FOR QUOTATION FOR THE PRODUCTION AND SUPPLY OF PROMOTION MATERIALS

Context and background

African Wildlife Foundation (AWF) is an international NGO working across the continent of Africa, developing African conservation leadership, and implementing programs that focus on safeguarding areas of high conservation value through a holistic suite of programs that conserve wildlife, protect land, improve the lives of local people and leverage conservation enterprises to promote sustainable economic growth that does not come at the expense of Africa’s natural heritage.

AWF has secured a budget to implement its communication strategy in Rwanda and intends to apply the proceeds of this budget to eligible payments under the contract for which this Request for Quotations is issued.  This procurement process will be conducted in accordance with the procurement method contained in the Organization procurement Guidelines and the procedures described herein

 Objective of the Service

The main objective of this tender is to produce and supply under a framework contract promotional materials to AWF Rwanda Country Office

 Specification of the service:

The list of materials the supplier will be required to produce and supply to AWF upon request is listed in the attached document table. Interested companies will submit their quotation in unit prices.

Administrative Requirements

The bid documents must include the following administrative documents at a minimum.

• Copyof Registration Certificate issued by 
• ValidTax Clearance Certificate issued by 
• Certificateof good standing/non-bankruptcy certificate issued by 
• ValidRSSB Clearance Certificate
• Sample of materials to be used ( for large materials , a small piece of the item is enough)

Note: Failure to meet a single administrative requirement will result in disqualification of the Service provider from further technical evaluation. 

ProposalSubmission Requirements:

Prospective bidders should submit their proposals electronically to: procurement@awf.org and kigali@awf.org with a clear subject line: “(Supply of promotional materials for AWF-Rwanda).” and submit by Friday, 6^th September 2024 at 5:00 pm Kigali Time.

Modificationsto Request for Proposals:

AWF reserves the right to modify this Request for proposals in any manner that ensures the achievement of the objectives and performance requirements of the project. In this event, all vendors who intend to submit proposals will be notified through the advertisement. If the Request for Proposals needs to be modified after the close of bid acceptance, AWF will notify only those bidders who have submitted a proposal by the stated deadline.

AWF reserves the right to accept or reject any proposal or to cancel the procurement process and reject all proposals at any time prior to contract signature and issue by AWF, without incurring any liability to bidders.

Late Bids:

Bids received after the established closing date and time will not be accepted and shall be returned to the service provider unopened.

Selection criteria

The selection will be based on quality and cost

Validity of Proposals

Proposals submitted shall remain open for acceptance for 90 days from the last date specified for receipt of the proposal. This includes, but is not limited to pricing, terms and conditions, service levels, and all other information. If your company is selected, all information in this document and the negotiation process are contractually binding.

Limitations

This RFQ does not represent a commitment to award a contract, to pay any costs incurred in the preparation of a response to this RFQ, or to procure or to contract for services or supplies. AWF reserves the right to fund any or none of the applications submitted and reserves the right to accept or reject in its entirety and absolute discretion any proposal received as a result of the RFQ. 

Patrick Nsabimana

Acting country Director