Summary
Date Posted: Tuesday, June 20 2023, Base Salary: Not Disclosed

JOB DETAILS:
The Procurement and Contracting Specialist performs the following responsibilities and tasks:
Responsibilities
The Procurement and Contracting Specialist
• Advises Head of Procurement and Logistics Unit on questions relating to his responsibility.
• Coordinates all queries received and ensures that they are dealt with promptly and competently, advises on legal and technical matters related to procurement and contracting
• Shares opinion before processing a decision inside or outside GIZ
• Provides a roadmap of upcoming operations falling under his responsibilities.
• Advises projects regarding procurement issues, informing them on time about the status of procurement, particularly in the event of delays
• Makes available expertise in the context of knowledge management and advises parties on issues relating to his responsibility

B. Tasks
Dialogue with Head of Procurement and Logistics
The Procurement and Contracting Specialist
• Contributes in effective and efficient operation and service delivery of the procurement and logistics unit in compliance with GIZ’s Process and Rules (P+R) and according to service level agreements
• Contributes to the achievement of the annual targets of the unit
• Cooperates effectively and efficiently with projects on ongoing supports
• Monitors closely procurement planning and provides regular updates on ongoing activities
• Handles procurement requests for local subsidies, financing agreements & Development Partnerships
• Handles procurement requests for local consultants and consulting firm contract
• Handles procurement requests related to acquisitions of goods locally and from Germany
• Maintains the professional relationship between CO and projects as well as within the team

Dialogue with program managers (AV) and Program team
The Procurement and Contracting Specialist
• Advises program managers/project team on questions relating to procurements and contracts.
3. Update the Market Situation
The Procurement and Contracting Specialist
• Updates local market situations to program manager and Unit Head
4. Other duties/additional tasks
The Procurement and Contracting Specialist
• performs other duties and tasks at the request of management

C. Required Qualifications, Competences and Experience
Qualifications
• Bachelor’s Degree in Law or in Procurement or in similar field, recognised commercial diploma in business administration
Professional experience
• At least 3 years’ professional experience in a comparable position

Other knowledge, additional competences
• Outstanding knowledge of Contracting and purchasing
• Very good working knowledge of ITC technologies (related software, email, the internet) and computer applications (e.g. MS Office)
• Proficient in English, written and oral
• Excellent communication and organisational skills, distinctive social sensitivity
• Fully confidential and trustful, highly service oriented, accurate and attentive to detail, strong analytical skills
• Ability to deliver high quality work under pressure
• Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management


Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
• Interested candidates should submit their application (motivation letter, updated CV, certificates and references) ; until 2nd July 2023 at 4:00 PM, by e-mail to recruitment-rw@giz.de.  All attachments should be put together in one PDF file not larger than 2 MB. Please quote the job title in the subject.
• GIZ is an equal opportunities employer and is committed to the full inclusion of all qualified candidates. This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions. Please let us know, if you have any particular requirements should you be invited for assessment/interview or that you wish us to consider, when considering your application.
• Women and persons with disabilities are particularly encouraged to apply.
• Only shortlisted candidates will be contacted for test and interview.
• GIZ Office Rwanda
• KN 41 St. / Nr.17, Kiyovu
• P.O. Box 59, Kigali,
• Rwanda
• GIZ Office Rwanda reserves all rights!

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