Summary
Date Posted: 30th June 2019 , Base Salary: Not Disclosed

JOB DETAILS:
Kigali, 15/05/2019
Ref:11.07.023/868/19/MD-EDCL/ FG/VB/ar
JOB ADVERTISEMENT
The Management of Energy Development Corporation Limited (EDCL) would like to inform the public that it is recruiting qualified and experienced staff on the following position:
Procurement Specialist/EDCL. .

Key roles/responsibilities
A- Advertising, planning and filing
• Prepare and publish Procurement Plan, General notices, specific notices and request for expressions of interest
• Prepare and issue bidding documents, Expression of Interest (EoI), Request For Proposals (RFP) in consultation with Technical departments
• Establish a data base of qualified suppliers and service providers and update it regularly,
• Establish and update regularly the program procurement plans spelling out the various services financed by the program,
• Design and establish a reliable and comprehensive filing and record keeping system of all procurement of the program.
• Ensure that the procurement plan is advertised as well as on the websites of the Implementing Agency
B-Rules and Procedures
• Ensure that the procurement manual is updated and known by all relevant staff
• Ensure that the procurement activities are carried out in accordance with donor’s procurement procedures and guidelines, RPPA and other donors as required
• Mentor colleagues by sharing knowledge in procurement operations;
• Support capacity building in procurement management of staff that deals with procurement operations with emphasis on donor procurement procedures and RPPA Law;
• Advise the implementing Agency on general contract management and monitoring.
• Ensure that the quality of bid documents and request for proposals is guaranteed, by verifying in particular that all the required conditions to be fulfilled are included;
• Ensure that procurement procedures to be followed are outlined in the Project Implementation Manual (PIM) under Procurement Manual Section
• Ensure procurement/selection methods used are indicated in the Financing Agreement.
C- Selection of the consultants
• Ensure that input to procurement (Terms of reference) are timely obtained from technical or user departments/units
• Draw up Expressions of Interests & Request for proposals and the consultants shortlist on the basis of elements and the specifications of services financed by the program and prepare no-objection requests when required;
• Receive Expression of Interests, Proposals, lead and participate in the opening of technical and financial proposals;
• Participate to the evaluation process of the Expression of Interest, technical and financial proposals, coordinate and participate to the negotiation process when required;
• Prepare the draft contract between the Program/ EDCL and the chosen consultants after obtaining the no-objection (if required);
• In collaboration with the Contract Management Directorate, ensure that services are provided as stipulated in the contract provisions, propose recommendations for the settlement of disputes which could occur during the implementation of the contract;
D- Works and Goods
• Ensure that input to procurement (Technical specifications) are timely obtained from technical or user departments/units
• Prepare tender documents on the basis of the technical specifications prepared by the service beneficiaries financed by the Program, and ensure that the tender documents are advertised;
• Coordinate and carry out the bidding process, including the pre-bid or pre-proposal meetings, provide clarifications, etc;
• Be present during the opening of bids, write minutes for opening sessions, evaluation report, draw up minutes of the award of the tender, prepare contracts between the Program and the suppliers/entrepreneurs awarded after tender process and No-objection (if required);
• In collaboration with the Stores and Logistics Manager and other concerned parties, ensure timely reception of the goods and the works of the various contracts financed by the project;
• Establish a database of the performance goods suppliers, entrepreneurs, consultants and update database regularly;

Job Skills: Not Specified

Capacity Building
Qualifications & Experience
• Bachelor's Degree in Engineering, Management, Procurement, or other equivalent degrees in related field;
• At least 5 years of proven relevant experience in procurement in Government Institutions and/or donor funded projects;
• Being conversant with donors and Government of Rwanda procurement procedures and guidelines;
• Full or partial professional certification in Procurement will be an added advantage
• Experience in utility or other big company procurement would constitute an added advantage
• Experience and ability in managing bidding processes in the e-procurement system is an added advantage.

Job Education Requirements: Not Specified

Job Experience Requirements: 5 years

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Job application procedure
MODE OF APPLICATION
Duly signed application letters addressed to the Managing Director of Energy Development Corporation Limited (EDCL) together with updated detailed curriculum vitae, copies of both academic and professional certificates, proof of related experience/valid work certificates and names and addresses of at least three (3) reference persons and copy of Identity Card should be submitted at the reception of EDCL located at Kigali City Tower Building, 9th Floor not later than Wednesday 05/06/2019 latest 5:00 P.M.
Note:
Please note that submission of valid and acceptable proof of experience/work certificates attached to your job applications to support the relevant experience indicated in the applicant’s CVs among other documents highlighted above is a MUST for pre-selection.
REG is an equal opportunity employer. As part of our company Gender Mainstreaming policy and program, we seek to increase the number of women in all levels of the organization. Therefore, we strongly encourage female candidates to apply. Special consideration will be given to qualified female candidates
Done at Kigali on 15/05/2019
Felix GAKUBA
Managing Director
Additional Application Instructions
NB:Duly signed application letters addressed to the Managing Director of Energy Development Corporation Limited (EDCL) together with updated detailed curriculum vitae, copies of both academic and professional certificates, proof of related experience/valid work certificates and names and addresses of at least three (3) reference persons and copy of Identity Card should be submitted at the reception of EDCL located at Kigali City Tower Building, 9th Floor not later than Wednesday 05/06/2019 latest 5:00 P.M.

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