Summary
Date Posted: Wednesday, July 13, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Procurement Specialist
Main Duties And Responsibilities
• Lead the elaboration of RCE-VIHSCM procurement plan, guide user departments to properly conduct market survey that would inform proper cost estimation of tenders.
• Follow up and ensure timely preparation of technical specification/ Terms of Reference, Expression of interest in collaboration with user departments and ensure timely publication of bid documents;
• Ensure timely preparation of RCE-VIHSCM tender documents, seeking non-objection from the competent authority, ensure timely publication of bids, and provide clarifications to bidders.
• Ensure timely evaluation of bids and publication of the outcome of the tendering process in collaboration with the Public Tender Committee and user departments.
• Take the full responsibility for attending to and management of the procurement processes by ensuring that all steps are properly undertaken, and procurement files are maintained in accordance with the laws, rules and regulations UR development partners' requirements;
• Track projects' procurements, contracts, identify all related issues and resolve them on time in consultation with the relevant office or authority;
• Ensure regular update of a database of qualified suppliers/ service providers with brief notes on each signed contract, their timelines and the performance of suppliers;
• Ensure comprehensive filing system for all the project procurements documents;
• Ensure the quality of bid documents/ request for proposals prior to publication, by checking and verifying that all the required conditions to be fulfilled are included in the bid documents/ requests for proposals and are very clear to the bidders;
• Ensure that inputs to procurement documents are timely obtained from RCE-VISCM team;
• Participate in the evaluation process of the technical and financial proposals, coordinate and participate in the negotiation process on tenders related to RCE VIHSCM;
• Ensure proper and timely preparation of contracts, Contract negotiation, and contract management including providing advise to contractors and contract administrators.
• In collaboration with the contract management team, ensure that goods/ services/ works are provided provided/ executed as stipulated in the contract provisions, propose recommendations in case of any settlement of disputes which could occur during the contract implementation/ execution;
• In collaboration with the RCE VIHSCM team ensure timely response to the contractor/ consultant/ supplier's reports or inquiries and any final approvals processed;

• In collaboration with the UR SPIU and other concerned parties, ensure timely reception of the goods/ works/ services as per relevant signed contracts and existing laws, regulations of GOR and concerned development partner;
• Ensure the project's procurement is delivered within agreed schedule, within scope and within budget, monitor the progress, and provide all required procurement reports; After contracts execution, establish a database on the performance of goods/ services' suppliers, consultants, contractors, consultants and update the database regularly;
• Perform any other related tasks as may be assigned by the immediate supervisor.

Required Qualifications And Skills
• Master's Degree in Procurement or Management with specialization in Procurement and Logistics with at least 8 years' working experience;
• Experience in procurement for the donor-funded projects is a must; Experience in public procurement policies, procedures and practices in Rwanda is a must;
• Being registered with the Association of Procurement Professionals will be an advantage;
• Have a very high level of integrity, zero tolerance to corruption and be disciplined;
• Responsive, prompt, effective, impartial and equitable provision of services;
• Solid organizational skills, including attention to detail, multi-tasking and time-management;
• Strong analytical skills and ability to deal with complex issues in a clear and practical manner;
• Excellent oral and written communication skills in English. Knowledge of French is an added advantage.">

Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure
Interested and qualified candidates should submit their applications online to t spiurecruitment@gmail.com  with a copy to infospiu@ur.ac.rw 
The title of the position should be clearly indicated and application file must be a single PDF file and should contain the following documents:
I. Application letter in English addressed to UR-SPIU Coordinator
2. A detailed Curriculum Vital
3. A copy of academic degree and academic transcripts
4. A copy of proof of previous relevant experience
5. A copy of ID
6. The deadline for submission of the application is set on 17th July 2022 at 5pm. Only shortlisted candidates will be required to sit for written test.
7. Done at Kigali on 8th Ju.
8. Immaculate BUG
9. Coordinator
10. Single Project Implemen ÂHðh11. University of Rwanda

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