Summary
Date Posted: Friday, March 08 2024, Base Salary: Not Disclosed

JOB DETAILS:
The Procurement Specialist performs the following responsibilities and tasks:
A. Responsibilities
• Contract Management of service contracts on programme level
• General administrative duties on programme level
• Ensures that procurement, financial and administrative regulations are complied with as per GIZ standard procedures
• Identifies relevant problems and issues and assists in formulating implementation-oriented solutions
• Ensures good communication and flow of information within the cluster and with GIZ Rwanda Country Office (CO)

B. Tasks
1. Procurement
• Responsible for the procurement of services and goods on programme level in accordance with GIZ Rules and Regulations (i.e. quality check of documents, request for proposals, contract drafting & negotiations, filing)
• Responsible for the preparation, facilitation and documentation of hotel- and event services
• Responsible for the quality check of procurement documents that are submitted to GIZ HQ or GIZ Rwanda CO
• Advise technical advisors and programme managers in all matters related to public procurement and contract management
2. General Admin
• Responsible for Inventory Management in accordance with GIZ Rules and Regulations (e.g. usage of WINPACCS Cloud, annual inventory check etc.)
• Focal Point for all project-related communications with GIZ Rwanda Country Office
• Quality Check for international travel settlements (calculation of advance payments & settlements)
• Responsible for the correct filing of physical documents (e.g. contracts, invoices, official communications, inventory lists etc.)
3. Other duties/additional tasks
• reports all problems with financial administration and compliance without delay
• Follows the implementation of audit/internal recommendations
• performs other duties and tasks at the request of management
• performs other duties and tasks at the request of management

C. Required Qualifications, Competences and Experience
1. Qualifications
• Bachelor’s degree in public procurement, logistics, finance, accounting, business administration or a related field
2. Professional experience
• 5 years of professional experience in international procurement and contract management, experience with an international organization is an advantage
• 3 years of professional experience in administrative duties as laid out above
• Understanding of financial management of donor-funded projects, budgeting and financial reporting is an added advantage
• Working experience with accounting systems (e.g. SAP, WINPACCS, QuickBooks etc.) is an added advantage
3. Other knowledge, additional competences
• Proficiency in MS Office
• Fluency in Kinyarwanda and English
• Strong problem-solving abilities and a commitment to ethical and sustainable procurement and financial practices
• Creativity as well as strong conceptual and analytical skills, consulting competences in dealing with partners and institutions and high affinity for results-oriented work

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
• Interested candidates should submit their application (motivation letter, updated CV, certificates and references) via our electronic job portal by using the button “apply”; until 20th March 2024 at 4:00 PM. All attachments should be put together in one PDF file not larger than 2 MB.
• https://www.giz-jobs.com/rwanda/#id=e2458ad2-85d0-49ad-942c-748ae5bf5ead 
• GIZ is a signatory of the Diversity Charter. Recognition, appreciation and inclusion of diversity in the company are important to us. All employees shall be valued - regardless of gender and gender identity, nationality, ethnic origin, religion or belief, disability, social background, age or sexual orientation. We support equal opportunities and welcome applications from people with disabilities.
• This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions. Please let us know, if you have any particular requirements should you be invited for assessment/interview or that you wish us to consider, when considering your application.
• Women and persons with disabilities are particularly encouraged to apply.
• Only shortlisted candidates will be contacted for test and interview.
• GIZ Office Rwanda
• KN 41 St. / Nr.17, Kiyovu
• P.O. Box 59, Kigali,
• Rwanda
• GIZ reserves all rights!

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