I. Position Information |
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Job Title: Procurement Associate Department: Operations Reports to: Procurement Analyst |
Grade Level: G7 Bureau: RBA Direct Reports: Temporary Support Staff in Procurement Unit |
Position Number: 0002654 Duty Station: Kigali, Rwanda |
Career Stream: Corporate Operations – Procurement Contract Modality: FTA Local Contract Duration: 2-year FTA, |
II. Background and Organizational Context |
This job description is a direct response to UNDP’s improved business model in Rwanda. It envisions a new office structure adapted to current and future needs of the country, underpinning its advisory and programmatic offer while at the same time delivering solid implementation support. It also promotes a more collaborative approach to work across the office and with external partners. The new structure defines the skillsets required to position UNDP in the new country context, adding substantive value through thought leadership and innovation, mobilizing strategic resources and ensuring projects are implemented in a smooth, efficient and transparent manner. This also entails engaging on the most pressing and transformational development challenges of the country. Through its portfolio, the Country Office (CO) has tailored localized integral solutions to specific sustainable development issues and is crafting methodologies and toolboxes to deploy and escalate them across the country. This strategy requires excellent programme management and an organizational structure that reinforces the entire programming life cycle including planning, implementation, oversight, monitoring and evaluation, communications, and efficient operations. The new structure will strengthen UNDP´s role as a learning organization ‘fit-for-purpose’ to deliver on Agenda 2030. It is designed to provide the foundation for the whole public policy life cycle with a special emphasis at sub-national level that, as an engagement strategy, is expected to allow new areas of joint work and resource mobilization. UNDP is striving to ensure its procurement function and practices are an integral part of UNDP’s competitive advantage as a development partner of choice. This requires placing more attention on strategically integrating procurement at the project design stage, stimulating innovation in specifications and technologies, and adopting more sustainable production and consumption practices that align with UNDPs sustainable development goals. Sustainable procurement means making sure products, services, and purchases are as sustainable as possible with the lowest environmental impact and most positive social results. In implementing UNDP strategic procurement priorities, Country offices will strive to use flexible methods for high-value/low-risk and timely delivery that meet the needs of its clients and key stakeholders. |
III. Position Purpose |
Under the guidance and direct supervision of the Procurement Analyst, the Procurement Associate provides leadership in execution of procurement services in CO ensuring their effectiveness, transparency, and integrity. The Procurement Associate supervises and leads temporary support staff of the CO Procurement Unit. S/he promotes a client-focused, quality, and results-oriented approach in the Unit. The Procurement Associate works in close collaboration with Operations, Programme and project teams in the Country Office, Region and UNDP HQ as well as with vendors and Government officials to deliver information, provide advisory support, and resolve complex procurement-related issues. UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration. Incumbent is expected to display innovation, initiative, and a strong client orientation that encourages and rewards the timely delivery of services for all clients and partners. S/he might be required to undertake emerging tasks and additional duties as requested by direct supervisor or senior management. |
IV. Key Duties and Accountabilities |
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1.) Administer and support implementation of innovative and sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money. |
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Example of Duties: |
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2.) Organize procurement processes for CO, projects, and collaborate with other UN Agencies. |
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Example of Duties: |
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3.) Implement a sourcing strategy and e-procurement tools to find best values in marketplace and align purchasing strategy to project and CO goals. |
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Example of Duties: |
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4.) Facilitate procurement knowledge building and knowledge sharing in CO, Region and UNDP. |
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5.) |
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Example of Duties: |
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The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. |
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Supervisory/Managerial Responsibilities: Supervises temporary support staff in Procurement Unit |
V. Requirements: |
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Education |
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Experience, Knowledge, and Skills |
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Language requirements |
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Expected Demonstration of Competencies |
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Core : Full list of UNDP Core Competencies can be found here |
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Achieve Results |
LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work |
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Think Innovatively |
LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking |
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Learn Continuously |
LEVEL 2: Go outside comfort zone, learn from others and support their learning |
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Adapt with Agility |
LEVEL 2: Adapt processes/approaches to new situations, involve others in change process |
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Act with Determination |
LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously |
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Engage and Partner |
LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships |
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Enable Diversity and Inclusion |
LEVEL 2: Facilitate conversations to bridge differences, considers in decision making |
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People Management (Insert below standard sentence if the position has direct reports.) UNDP People Management Competencies can be found in the dedicated site. Cross-Functional & Technical competencies (insert up to 7 competencies)
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VI. Keywords |
Public Sector Procurement and Sourcing Stakeholder management Purchase order and contract monitoring Supplier evaluation Best value for money |
Apply Before: 23/05/2024
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