JOB DETAILS:

ORGANIZATIONAL CONTEXT
This position will be based in Rwanda country office, Kigali duty station. It requires a results-oriented candidate to help strengthen operations and staff capabilities under the direct supervision of a more senior logistics Officer.
The candidate must have good technical and managerial abilities to maximise the efficiency of the logistics operations and activities. The candidate is expected to be results-oriented, demonstrate adaptive capacities in effective supply chain management, and make significant contributions to planning and operations at country and regional scales.


JOB PURPOSE
To collect, analyse and report on information to maximise efficiency of the logistics operations and activities.

KEY ACCOUNTABILITIES (not all-inclusive)
• Contribute to developing and implementing logistics plans and procedures in line with the global WFP supply chain and regional/functional strategies, policies and plans to achieve operational cost efficiency, agility, reliability, and quality and support national capacity strengthening.
• Support the planning, implementation, and management of Logistics Contracting and transport activities, initiatives in compliance with the established strategies, policies, procedures, and controls, and following corporate standards, with particular emphasis on quality control, loss prevention, risk mitigation and cost-effectiveness.
• Perform analysis and detailed conceptual work putting together comprehensive reports identifying opportunities for improvement and effective operationalisation of Logistics Contracting and transport management activities.
• Organize, lead, and participate in logistics meetings/committees, including the local transport committee
• Ensure that accurate and complete accounting, reporting, and internal control systems in managing transport contracting and operations are functioning and that all relevant records are maintained.
• Provide technical contributions to market analysis and supply chain network mapping to inform the selection of appropriate operation modalities to improve supply chain performance.
• Contribute to adequate logistics preparedness through contingency planning and continuous logistics preparedness reviews.
• Manage service providers/vendors, transporters, and operations to promote safe, efficient planning and execution of WFP operations and safeguard WFP’s interest.
• Guide and supervise junior staff, contribute to developing their technical skills, act as a point of referral and support them with more complex analyses and queries, and coordinate to ensure individual and team objectives are achieved.
• Participate in developing further procedures (SOP) improvements in the relevant area of responsibility.
• Identify and build productive partnerships with counterparts amongst government and other national organisations, UN agencies, NGOs and the private sector to share operational knowledgeand resources and build capacity to ensure coordinated and cost-effective supply chain operations.
• Perform other related duties as assigned

QUALIFICATIONS & EXPERIENCE REQUIRED:
Education: Advanced University degree, preferably in Supply Chain Management, Logistics & Transport, Engineering, Economics, Business Administration, Logistics, or another related field, or First University degree with additional 2-5 years of related work experience and training/courses.

Experience:
Experience in managing logistics operations contracting and performance management, logistics services markets assessments, and retail engagement, including coordination with internal and external stakeholders.
Experience in evaluating offers and writing proposals and reports.
Experience managing relationships and national capacity-building initiatives with UN agencies, NGOs, the private sector, and government organisations.
Experience evaluating and selecting service providers and suppliers.
Experience identifying operational risks and maintaining documentation on emergency preparedness.
Experience in implementing approved corrective actions to improve performance and monitor progress.
Experience supervising staff

Knowledge & Skills:
Master in Negotiation, analysis and writing skills
Languages: Fluency (level C) in the English language.

OTHER SPECIFIC JOB REQUIREMENTS
Provide oversight and support to logistics work to ensure the unit’s performance is at a high standard, maintain top performance in the region and globally, including timely, effective, and efficient delivery

TERMS AND CONDITIONS
This Position is open for Rwanda Nationals only.


JOB DETAILS:

BACKGROUND AND PURPOSE OF THE ASSIGNMENT
The position is required an experienced supply chain officer to help strengthen operations and staff capabilities under the direct supervision of the Head of the Supply Chain. The incumbent will support the overall management of the supply chain activities, procurement of food, non-food and services, Logistics operations in supporting the country office, and regional operations and supply chain emergency and preparedness and response. The candidate must have good technical and managerial abilities to maximise the efficiency of the logistics operations and activities. The candidate is expected to be results-oriented, demonstrate adaptive capacities in effective supply chain management, and make significant contributions to planning and operations at country and regional scales.

KEY ACCOUNTABILITIES (not all-inclusive)
• Provide advice, analytics, and contributions to integrated supply chain operations.
• Manage supply chain operations to ensure an integrated supply chain approach meeting the partners' food assistance needs and service provision requirements.
• Participate in developing and implementing supply chain plans and procedures in line with the global WFP supply chain strategy and regional/functional strategies, policies and plans to achieve operational cost efficiency, agility, reliability, and quality and support national capacity strengthening.
• Analyze regional/country context and design and manage the end-to-end operational supply chain and retail networks to proactively mitigate and address dynamic supply chain challenges and obtain operational optimization.
• Plan and manage the implementation of innovative supply chain operations, initiatives, and services to ensure a timely, cost-effective, and integrated approach with core activities and services and closely cooperate with key supply chain stakeholders.
• Plan, monitor and manage resources to maximize the effectiveness of supply chain operations.
• Identify and build productive partnerships with counterparts amongst government and other national organizations, UN agencies, NGOs and private sector to share operational knowledge and resources and build capacity to ensure coordinated and cost-effective supply chain operations.
• Perform in-depth market analysis and supply chain network mapping to inform the selection of an appropriate operation modalities to improve supply chain performance.
• Manage supply chain operations to ensure compliance with the established supply chain strategies, policies, procedures and controls, and following corporate standards, with special emphasis on quality control, loss prevention, risk mitigation and cost effectiveness.
• Constantly monitor the performance of supply chain operations to ensure that appropriate internal controls are in place.
• Manage service providers/vendors, port, fleet and warehouse operations to promote safe, efficient planning and execution of WFP operations and safeguard WFP’s interest.
• Manage accurate and timely reporting including provision of substantial analysis of supply chain activities and trends to enable informed decision-making and consistency of information presented to a wide range of stakeholders.
• Manage, motivate and develop a team providing coaching, training and career guidance as required to ensure appropriate development and enable high performance.
• Contribute to preparedness actions, providing technical recommendations and guidance and monitoring the management of specific supply chain risks to enable WFP, governments and other partners to quickly respond and deploy food and resources at the onset of the crisis.
• Other as required.

STANDARD MINIMUM QUALIFICATIONS
Education
Advanced University degree, preferably in Supply Chain Management, Logistics & Transport, Engineering, Economics, Business Administration, Logistics, or another related field, or First University degree with additional 2-5 years of related work experience and training/courses.

Experience:
• Experience in managing an area of supply chain operations, including coordination with internal and external stakeholders.
• Experience in implementing operational supply chain strategies in a country.
• Experience in designing and implementing supply chain, retail and partnership Networks.
• Experience in managing relationships and national capacity-building initiatives with the UN agencies, NGOs, private sector and government organizations.
• Experience evaluating and selecting service providers and/or suppliers.
• Experience identifying operational risks and maintaining documentation on emergency preparedness.
• Experience in implementing approved corrective actions to improve performance and monitor progress.
• Experience supervising professional staff.

Knowledge & Skills:
• Master in Negotiation, analysis and writing skills
• Languages: Fluency (level C) in the English language

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Experience in managing an area of supply chain operations including coordination with internal and external stakeholders;
• Experience in implementing operational supply chain strategies in a country;
• Experience in designing and implementing supply chain, retail and partnership networks;
• Experience in managing relationships and national capacity building initiatives with UN agencies, NGOs, private sector and/or government organizations;
• Experience evaluating and selecting service providers and/or suppliers;
• Experience identifying operational risks and maintaining documentation on emergency preparedness;
• Experience in implementing approved corrective actions to improve performance and monitoring progress;
• Experience supervising professional staff.