Summary
Date Posted: Thursday, December 07 2023, Base Salary: Not Disclosed

JOB DETAILS:
B. Job Purpose
Job Purpose The Management Accountant facilitates the financial planning process, analysis, and provision of financial information for management decision making. Key responsibilities include routine support to management and staff in planning, budget management and rolling forecasting processes. The Management Accountant supports the Head of Finance & ICT to implement effective and efficient financial management controls within the context of the country strategy as well as the global finance team objectives. The role holder works closely with Gant specialist to ensure donor compliance.
C. Main Responsibilities and Duties
• Budgeting and reporting
• Advising on strategic planning and business planning
• Creating financial statements for internal and external company requirements
• Providing financial analysis and forecasting
• Supporting auditing projects

Planning and Budgeting
• Coordinate planning cycle, devise templates for budget holder use and upload budgets to accounting system. Produce bespoke reporting and analyses financial plans in support of management decision making.
• Work with budget holders during planning processes and assist them with using templates and the chart of accounts.
• Facilitate the review and consolidation of country programme plans and band in the uploading of budgets by checking the accuracy and completeness of the Country Programme Plans and budgets before consolidation and upload.
• Provide system generated information such as costing of activities and expenditure to inform the MPB during the planning and rolling forecasting processes.
• Assist with uploading accurate and complete Country Programme Plans and budgets.
• Check that plans are in agreement with Organizational strategic objectives.
• Work with budget holders during planning processes and assist them with using templates and the chart of accounts.
• Support units in the development of Budgets
• Provide system generated information such as costing of activities and expenditure to inform the planning and rolling forecasting processes.
• Interpret and summarize budget guidelines to the finance and non-finance team.
• Periodically check that plans agree with Organizational strategic objectives and if not clarify on how to classify with Budget holder.
• Disseminate final copies of budget to each respective budget holder.
• Review and make comparisons between last year’s expenditure patterns to the current year’s proposed expenditure and provide budgetary analysis on programme Budgets and advise the teams.
• Develop and share a tool with budget holders on how to monitor their budgets and activities before effecting a payment.

Management Accounting
• Use SUN systems accounting software to monitor actual expenditure against budget
• Produce monthly, biannual, and annual financial reports to monitor actual expenditure against Use Vision reports to review project spend against approved budget and highlight any variances to Head of Finance & ICT and relevant budget holders.
• Use the SUN systems accounting software to monitor actual expenditure against budget.
• Prepare and produce monthly, biannual, and annual financial reports to monitor actual expenditure against budget.
• Use Vision reports to review project spend against approved budget and highlight any variances to Head of Finance & ICT and relevant budget holders.
• Prepare, interpret non-routine information, and give clear recommendations to management.
• Actively manage debt collection, inventory, and cash balances.
• Forecast and monitor cash flow. This will also involve assisting in cash flow management preparation of monthly cash flows and transfer request from the UK based on submitted budgets and funds requests.
• Understand and interpret marginal and full cost concepts and techniques. Develop and implement appropriate cost allocation procedures to provide for full cost recovery.
• Use Vision reports to review project spend against approved Highlight variances to Head of Finance & ICT and relevant budget holders
• Reconcile Intra Organisation Accounts with UK Finance Offshore Report and highlight and resolve differences.
• Review analyzes and dispatch monthly recharges journal to and from respective CPs and UK.
• Offer technical support in maintain up-to-date Country Programme Funding matrix that shows a clear funding position at any point in collaboration with the Head of Business Development and Grants Specialist.
• Design and write reports from Sun and other related software to address the information requirements of stakeholders.
• Trace transactions’ trails and make correcting adjustments where required.
• Offer support in partner monitoring.
• Work closely with Head of Finance & ICT and other teams to develop meaningful finance indicators against which to assess impact, cost effectiveness and value for money in the main areas of our work, drawing on internal and external best practice and contributing to the further improvement of WaterAid Rwanda expertise in the area.
• Support and maintain a competent finance team as well as training of the non- finance team in line with the Human Resources policies.
• Support the Country Programme Finance team in any other finance function as assigned from time to time like producing donor reports to which you are the finance lead as per the Restricted Income Project.
• Assist in the implementation of the new WaterAid Rwanda full cost allocation policy.
• Actively implement any finance related audit recommendation.
• Perform any other responsibilities, tasks or activities as reasonably required as the above is given as a broad range of duties and is not intended to be a complete description of all.
Donor Compliance and Reporting
• Produce accurate and quality donor reports in line with donor timelines
• Participate in internal, external, and other audits as commissioned by WARw and be part of implementing recommendations from the audit action plan.
Coordination & Networking:
• Liaise with budget holders through regular meetings such as the budget holders’ meetings and other forums to enhance efficient budget management practices.
• Support units in the planning and budget development process by producing bespoke reports and analyses for key decision making.

Staff Management, Development and Organization Learning:
• Support and train non-finance teams on financial policies and procedures, donor rules and regulations to enhance compliance to both internal and external stakeholders.
The above is given as a broad range of duties and is not intended to be a complete description of all tasks. It is important to note that the responsibilities may change to meet the evolving needs of the way WaterAid Rwanda works.

Key Competences, Skills, experience, and Knowledge
Qualifications, Knowledge, Skills and Experience
• Bachelor’s Degree in a Finance field plus a professional qualification such as ACA, ACCA, CIMA, CPA, ACMA, CFA or other equivalent finance and accounting certification. A Master’s degree in a Finance or Accounting qualification will be an added advantage.
• Significant experience in Finance and Accountancy in a senior position in a major organisation.
• Highly computer literate and excellent knowledge and skills in using computer- based accounting systems and Microsoft Excel and Word packages.
• Prior working experience in preparing and monitoring budgets & developing monitoring and reporting systems.
• Possess the ability to provide financial analysis and interpretation to Country Management Team for decision-making.
• Knowledge of international donor reporting requirements.
• Strong knowledge of fund accounting regulations for non-profit organisations.
• Prior experience of working in an international NGO.
• Working experience in using SUN systems and Vision excel.
• Experience of designing, coordinating, and delivering training programmes.
• Excellent Risk analysis and risk management skills.
• High numeracy skills.
• Competency in WaterAid common approaches to work including partnerships, convening, inclusion, systems strengthening, creating behavioural change, and mainstreaming gender and inclusion of youth.

Key competences and Skills (expertise, behavioral competencies)
• Decisive with excellent judgement
• Possess the ability to think strategically with excellent planning and prioritization skills.
• Strong analytical/problem solving skills.
• Excellent interpersonal skills – builds good relationships with internal and external stakeholders; team player with ability to work effectively in a diverse team environment, respect for gender, diversity and organizational culture.
• Ability to manage a complex and demanding workload; highly self-motivation, able to work without close supervision.
• Personal integrity, flexible attitude, sense of transparency, proactive and has respect for gender, diversity and organizational culture.
• Good oral and written communication skills.
• Willingness to work additional hours at crucial times.
• Exhibit commitment to WaterAid values and ways of working.

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

Job application procedure
• Interested candidates should apply through the application form attached below no later than 15th December 2023.
• For more information about safeguarding at WaterAid, please visit our safeguarding webpage at: https://www.wateraid.org/uk/safeguarding-at-wateraid 

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