Summary
Date Posted: Monday, March 13, 2023 , Base Salary: Not Disclosed

JOB DETAILS:
Background
Rwanda Medical Supply Limited (RMS Ltd) is a large-scale corporation parastatal company created by the Government of Rwanda with the mandate of managing the end-to-end health supply chain for Rwanda. The vision of RMS Ltd is to ensure the quality and timely availability of all health commodities to the public through a cost-efficient, sustainable, and effective supply chain. Drugs will be available throughout the country through an economical and financially sustainable supply chain that can meet current and future needs and manage increasing complexity.
Rwanda Medical Supply Ltd seeks to recruit a Logistics Officer to support the ongoing activities related to supply chain operations. He/She will be responsible to coordinate all logistics-related activities aligned with the approved RMS training plan and ongoing supply chain capacity-building activities.

Functions Tasks
• Manage and Coordinate the inventory and allocation of supplies and assets
• Maintain the updated inventory list of supplies needed in terms of materials, assets, and consumables.
• Manage the supplies requests and liaise with appropriate departments for timely distributions.
• Prepare requisition forms of the equipment, goods, and assets from the stores and ensure appropriate allocation to the users.
• Assist in inventory management for assets and stationaries to ensure appropriate usability and timely disposal where required.
• Initiate the procurement process for goods or services that may not be available within RMS.
• Work with the users to ensure the timely availability of of requested goods and services.

Reporting and Compliance
• Prepare and submit to the supervisor the regular status reports for inbound and outbound requisitions for goods and services.
• Maintain an updated inventory list for all equipment’s, goods and assets including depreciation reports
• Prepare quarterly and annual reports relating to logistics operations
• Participate in the internal and external audits in regard to assets
• Management

Transport Coordination
• Identify the transport needs through consultation with the team and the supervisor.
• Coordinate with the transport provider for outsourced transport services to ensure the timely vehicle bookings and movements of staff are well prepared and coordinated.
• Record keeping of all most updated logistics-related guiding documents, forms and templates.
• Ensure proper allocation of Vehicle to facilitate Staff movement
• Work closely with the finance unit for timely payment processing of outsourced transportation services.
• Prepare regular logistics schedules including transport facilitation and or services facilitation schedules.

Job Specifications/Profile
Relevant Qualifications
• A Bachelor’s degree in Logistics Management, Operations Management, Business Administration, Accounting, Management, Supply Chain Management, Procurement, or Public Administration.

Required Experience
• At least 1 year relevant working experience in logistics related functions at institutional level.

Required Competencies
• Proven experience in Stock Management and Logistic operations
• High analytical and problem-solving skills
• Strong organizational, multi-tasking, and interpersonal skills
• Computer literate with good knowledge of MS Office (Word, Excel, Access, Microsoft Project, PowerPoint) in relation to Stock Management and Logistic operations
• High level of discretion in dealing with confidential information
• Strong written and verbal communication skills
• High analytical and problem-solving skills
• Ability to work independently with minimum supervision to timely achieve deliverables
• Team working spirit;

Documents to be submitted:
• Scanned copies of academic degrees and relevant training certificates
• Identity card (only Rwandans are eligible to apply)
• Updated CV highlighting previous experiences with at least contacts of 2 previous supervisors
• A motivation letter

Duty station and contract duration:
This role will be based in Kigali - Rwanda, with intermittent travel throughout the country.
The successful candidate will sign a contract up to 31 October 2023, renewable upon good performance and availability of funds.


Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure

Interested candidates shall send their documents in one PDF file properly named with the applicant’s name.
All applications are to be addressed to the Chief Executive Officer of Rwanda Medical Supply Ltd through the following email address: recruitment@rmsltd.rw with the subject “Trainings and Research Specialist”.
Only Candidates with the right qualifications and relevant experience shall be shortlisted and contacted for the written test and interview.
Deadline for application: Wednesday, 22nd March, 2023 at 5:00 pm Kigali Time.

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