Expression of Interest (EOI) – Re-advertised

Individual Consultant to develop sector specific guides for mainstreaming National Determined  Contributions (NDC) into Agriculture Sector

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Reference Number: 83438199

1. Background

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development, the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development, Good Governance, Climate, Energy and Sustainable Urban Development, Digitalization and Digital Economy, Mineral Governance, Peace and Security in the Great Lakes Region.

Context

The Ministry of Finance and Economic Planning (MINECOFIN), along with the Ministry of Environment (MoE) and the Rwanda Environment Management Authority (Department of Education and Environment Mainstreaming: DEEM) have been mandated to ensure the Environment and climate change are mainstreamed into national planning and budgeting processes.

To be able to track the mainstreaming efforts, the above-mentioned institutions developed the checklist composed by the key performance indicators which are used at the planning and budgeting levels.

MINECOFIN, MoE and REMA use these key performance indicators to ascertain the environment and climate change has been taken into consideration during the planning stage.

Sectors and districts are requested to take into consideration the checklists and make sure from the submission of the planning and budgeting call circular the mainstreaming guidelines were shared, clear and understandable.

The staff who support this activity of mainstreaming Environment and Climate Change (ECC) are the Directors of Planning in the Ministries and the Districts.

The Civil Society Organizations and Private Sector have been claiming the additional cost for greening their activities/ projects / Programs.

They forget to cost the indirect benefits of going green than business as usual. The later causes consequences which at the end cost huge financial resources to recover the losses.

Despite the efforts deployed by the MoE, MINECOFIN and REMA while raising awareness of the staff from sectors and districts, they still need adequate capacities to develop themselves the mainstreaming guides, understand them and use them properly.

During the financial year 2020/2021 the assessment of the mainstreaming status of the Environment and climate change by the key sectors of the national strategy for transformation phase one (NST1) was conducted. 

In Rwanda the mainstreaming status stands at 69.1% and around 17.5% of the indicators were not reported. NDC assist II project was thought as solution towards that issue and will develop sector guides for mainstreaming NDC into Agriculture sector.

Unreported indicators were estimated to 17.5%. Another observation was that indicators related to Environment Impact Assessment (EIA) are still implemented at a lower level and there is no specific budget line allocated to them in the sectoral and district action plans and therefore need a particular attention for the integration in sectors plans and reporting (Assessment of the implementation of the environment and climate change activities by sector Ministries and Districts 2020/2021).

In 2015 the Government of Rwanda developed the National Determined Contributions (NDC) to fully implement climate change adaptation and mitigation activities/ projects/ programs.

It is against this backdrop, the GIZ is in the process of hiring an Individual Consultant to develop the sector specific mainstreaming guidelines for the agriculture sector.

Based on the sector specific mainstreaming guidelines, the consulting firm will develop training manual to increase the capacities and awareness of the concerned staff at the sector and district level to be able to ensure the full mainstreaming of NDC in action plans and budgets of the concerned sector. 

2.   Tasks to be performed by the contractor 

The consultant is responsible for providing the following services:

1. Conduct situation analysis to understand better the integration of the NDC in the Agriculture sector
2. Carry out intensive consultation meetings with all stakeholders including high level decision makers to understand better how NDC can be integrated and monitored through sector plans and budgets
3. Through consultations identify key performance and gender disaggregated indicators to support the implementation and monitoring of Rwanda’s progress in implementing its NDC in the selected sectors
4. In consultations with MINECOFIN, MoE and REMA develop a reliable, feasible and practical approach to track the progress made on the selected key indicators
5. To support the technical staff and propose framework and measurement approaches
6. To establish baseline data on the key selected NDC indicators which have been problematic in the past
7. Develop specific NDC mainstreaming guide for the Agriculture Sector
8. Carry out a quick assessment to identify the capacity gaps to ensure NDC is fully integrated in the selected Sector
9. In partnership with MINECOFIN, MoE, REMA and concerned sectors identify sector experts, private sector members, Civil Society Organization representatives and decision makers who will be trained
10. In consultations with MoE, MINECOFIN, REMA and Sectors select the appropriate training modalities and suitable approaches
11. Develop tailored training modules for different categories and organize their validation sessions
12. Conduct trainings of different categories and produce the training report
13. Raise awareness on the drafted sector specific guidelines for mainstreaming NDC in the Agriculture Sector

Certain milestones, as laid out in the table below, are to be achieved within the set and agreed deadlines:

Period of assignment: From September 2023 until December 2024. 

3.    Concept

The 1^st part of this assignment will be centered on the review of existing literature to understand the context of NDC in Rwanda and the general framework for planning and budgeting processes.

The second step will concentrate on conducting intensive consultations to understand the gaps in terms of integrating NDC into Agriculture sector plans and budgets.

These consultations will also discuss the proposed measures including the development of sector specific guidelines for Agriculture sector.

During the last part of this assignment will be based on developing sector specific guidelines and carry out specific trainings for building the capacities of the stakeholders to be able to support the integration of NDC and monitor the progress.

Technical-methodological concept

Strategy: The bidder is required to consider the tasks to be performed with reference to the objectives of the services put out to tender (see Chapter ).

Following this, the bidder presents and justifies the strategy with which she/he will use to provide the services for which he is responsible (see Chapter ).

The bidder is required to present the actors relevant for the services for which she/he is responsible and describe the cooperation with them.

The bidder is required to present and explain its approach to steering the measures with the project partners and its contribution to the results-based monitoring system.

The bidder is required to describe the key processes for the services for which she/he is responsible and create a schedule that describes how the services according to Chapter 2 are to be provided. In particular, the bidder is required to describe the necessary work steps and, if applicable, take account of the milestones and contributions of other actors in accordance with Chapter 2.

The bidder is required to describe its contribution to knowledge management for the partner and GIZ and promote scaling-up effects (learning and innovation).

Other specific requirements include crosscutting issues (gender, capacity building and regional cooperation -based indicators).

The indicators need to take into consideration the crosscutting issues including Gender, capacity development to mention few.

Project management of the contractor

The bidder is required to explain its approach for coordination with the GIZ project.

GIZ will appoint the focal person(s) who will work closely with the Individual Consultant. He/ She / They will work as liaison person between the Firm and GIZ.

In addition to that a quality assurance team will be appointed and will be composed by the technical experts from the following institutions: GIZ, MoE, REMA, MINECOFIN and MINAGRI.

The role of the quality assurance will be to approve the milestones and recommend for the next steps.

The reports will be submitted by the Consultant to the GIZ Country Office with a copy to the Climate – Energy and sustainable Urban Development (CEU).

The bidder is required to draw up an individual work plan with explanatory notes that lists all activities proposed in the bid; the plan includes information on assignment dates (duration and expert days) per set out in the schedule.

4.   Personnel concept 

Qualifications of NDC Agriculture Expert

• Education/training (2.2.1): Master’s Degree or equivalent in Economics, Political Science, International Relations, Environmental studies, Agriculture sciences, Agriculture economics, Livestock or other development-related fields
• Language (2.2.2): Fluent in English and Kinyarwanda. French will be an added advantage (individual statement about french language proficiency).
• General professional experience (2.2.3): Proven experience in strategic planning, monitoring and reporting
• Specific professional experience (2.2.4): Having conducted 1 assignment related to strategic planning, monitoring and reporting in any sector
• Regional experience (2.2.6): Not applicable
• Development Cooperation (DC) experience (2.2.7): Excellent coordination and partnership (at least 1 year working experience with public or any other development partner)
• Other (2.2.8): Experience in capacity building and development is an added value ( not mandatory)

5.   Costing requirements Assignment of personnel

Expert 1:         Assignment in country of assignment

Designing NDC Agriculture mainstreaming guides                            45 days

Capacity needs assessment                                                               5 days

Elaborate the training module                                                 3 days

Training of senior officials                                                                   1 day

Training of Sector Experts and drafting a training report                   6 days

Total Working days                                                                           60 Days

Travel

To be calculated and submitted as part of the offer and will be refunded on reimbursables basis.

Workshops, training

To be calculated and submitted as part of the offer and will be refunded on reimbursables basis.

6.    Requirements on the format of the bid

The structure of the bid must correspond to the structure of the ToRs. In particular, the detailed structure of the concept (Chapter 3) is to be organized in accordance with the positively weighted criteria in the assessment grid (not with zero). It must be legible (font size 11 or larger) and clearly formulated. The bid is drawn up in English (language).

The complete bid shall not exceed 10 pages (excluding CVs).

The CVs of the personnel proposed in accordance with Chapter 4 of the ToRs must be submitted using the format specified in the terms and conditions for application. The CVs shall not exceed 4 pages. The CVs must clearly show the position and job the proposed person held in the reference project and for how long. The CV can also be submitted in English (language).

If one of the maximum page lengths is exceeded, the content appearing after the cut-off point will not be included in the assessment.

Please calculate your price bid based exactly on the costing requirements. In the contract the contractor has no claim to fully exhaust the days/travel/workshops/ budgets. The number of days/travel/workshops and the budget amount shall be agreed in the contract as ‘up to’ amounts. The specifications for pricing are defined in the price schedule.

7.    Submission of offer: The Expression of Interest should contain the following:

1. Technical Proposal:
   • A cover letter expressing your interest in this assignment
   • Technical proposal with a brief description of why you would be considered as the most suitable for the assignment, relevant expertise, and a detailed, clear methodology, your approach to complete the assignment
   • CV of the Consultants proposed
   • Company registration certificate (RDB) in case of a company
   • VAT Registration certificate
   • Latest tax clearance certificate if applicable
   • Proof of successful completion of related assignments. 

Financial Proposal: indicates the all-inclusive Hourly rate, supported by a breakdown of all costs. The costs must be in RWF and VAT

Please submit electronically your EoI (technical & Financial offer) in 2 separated emails and should be in PDF files to this email ONLY: RW_Quotation@giz.de  until latest 5^th August 2023

Please you must write on each email subject this sentence:  

83438199 Technical/financial offer, without this sentence, your offer may not be considered 

Hard copies are not allowed this time

GIZ reserves all rights

8.    List of abbreviations

9. Annexes

Annex 1: Technical Assessment Grid

Annex 2: Technical proposal Template