TENDER NOTICE

TENDER TITLE: HIRING A CONSULTANCY FIRM TO CONDUCT THE FEASIBILITY STUDY FOR RAINWATER HARVESTING AT HOUSEHOLD AND COMMUNITY LEVELS IN GISAGARA DISTRICT

CLIENT: DUHAMIC-ADRI

The deadline for submission of bids: Friday 12, 2024

Bid submission Time: 10:00AM

Bid Opening Time: 10:30AM

1. Profile of DUHAMIC-ADRI

DUHAMIC -ADRI is a Kinyarwanda acronym that stands for Duharanira Amajyambere y’Icyaro. Translating to ‘’ we strive for the development of the rural community ‘’in English. It is a non-profit organization located in Kigali, the capital city of Rwanda, within the kicukiro district, Niboye sector.it was established in 1979 by a group of Rwandans who identified the crucial need for rural development in the country.

DUHAMIC-ADRI is a Non-Governmental Organization legally granted by Rwandan law and legally recognized by the Ministerial Order No. 943 of July 12, 1985. Its statutes were amended and accepted by the Ministerial OrderNo.025/11of21th March 2005. With the vision to have « A rural world responsible for its self-socio-economic development », DUHAMIC-ADRI has a mission of « Supporting integrated development through the initiatives of the rural population in their struggle for self-development». DUHAMIC-ADRI’s interventions reaches 27 districts of Rwanda as follow: Kicukiro, Nyarugenge, Burera, Gakenke, Gicumbi, Musanze, Rulindo in Northern Province; Gisagara; Huye; Kamonyi; Muhanga; Nyamagabe; Nyanza; Nyaruguru and Ruhango in South Province; Nyabihu; Nyamasheke; Rubavu; Rusizi and Rutsiro of Western Province and then Gatsibo; Kayonza; Kirehe; Ngoma; Nyagatare and Rwamagana of Eeastern Province.

2. General overview of CJC program

The Scottish Government (SG) was the first Government globally to commit funds specifically to climate justice, launching the Climate Justice Fund (CJF) in 2012, and ensuring that this fund not only supports communities in partner developing countries to become more resilient to climate change but does so in way that acknowledges, and tackles embedded inequalities. 

Following an independent evaluation in 2021 of the Climate Justice Fund’s work, drawing on experiences of communities in Malawi, Zambia and Rwanda who have implemented or are supported by the Fund and stakeholder feedback on the Climate Justice Fund, the Scottish Government set a future approach for action on climate justice and prioritized targeting the funding to the people most vulnerable to climate change in the communities– particularly women and youth – and ensuring their participation is at the centre of the Fund’s work which will be achieved through delivering against distinct pillars of climate justice. In March 2022, in line with this revised approach, the Scottish Government relaunched the CJF and a Supplier Event to provide details of this opportunity and answer questions on the programme specification, procurement and tendering process was held. In May 2022, the Scottish Government advertised a competitive, open tender procedure for the Provision of Climate Just Communities in Malawi, Zambia and Rwanda but the invitation to tender was published on 7 September 2022.

In response to this invitation to tender, a consortium made of Trōcaire, the Scottish Catholic International Aid Fund (SCIAF) and Christian Blind Mission (CBM) UK was constituted, with local partners including Rwanda Climate Change and Development Network (RCCDN), its member’s organizations (DUHAMIC-ADRI, DUTERIMBERE NGO) as well as the National Union of Disabilities Organisation Rwanda (NUDOR). This Consortium submitted a tender on 18 November 2022 and on 11 July 2023, the Scottish Government awarded the CJC contract to the Consortium. The contract entered into force on 1 August 2023 and will run until March 2025, with the option to extend up until March 2026.

The purpose of the 3-year Scottish Government funded CJC Programme is to implement effective climate justice interventions focusing on community voice and needs, prioritizing marginalized communities, women, and people with disabilities, and considering the Scottish Government’s pillars of climate justice. The CJC Programme will be “of” and “for” the community: communities will be engaged in a participatory, culturally sensitive manner to identify climate-change-related needs (in their own terms) then design interventions (owned by them) to respond.

The Programme will be implemented across 3 Districts (Gisagara, Karongi & Ngororero) and jointly in consortium with Trocaire (Principle Sub-Contractor) and local delivery partners including Rwanda Climate Change and Development Network (RCCDN), its member’s Organizations (DUHAMIC-ADRI, DUTERIMBERE NGO) as well as the National Union of Disabilities Organisation Rwanda (NUDOR).

3. Objective

To conduct a comprehensive feasibility study for the installation of 5000-liter rainwater harvesting tanks at both household and community levels. The study will assess factors such as rainfall patterns, roof availability, soil conditions, and necessary accessories including taps, stones, cement, sand, and labor.

4. Scope of Work

The consultant firm will:

• Evaluate Rainfall Patterns: Analyze historical and current rainfall data to determine the viability of rainwater harvesting.
• Assess Roof Conditions: Examine the available roof structures to ensure they can support the collection of rainwater.
• Analyze Soil Conditions: Assess soil types and conditions to ensure proper installation and maintenance of the tanks.
• Determine Resource Requirements: Identify and quantify the materials and labor required for the construction and installation of the rainwater harvesting systems.
• Stakeholder Engagement: Conduct interviews with the 63 beneficiaries (21 in Kibirizi sector, 25 of Ndora sector and 17 of Muganza sector), community members, and representatives of local authorities. Engage the CJC steering committee at both district and sector levels as key informants.
• Site Visits: Perform site visits to evaluate physical conditions and gather relevant data
• Bills of quantities (BOQ) for the establishment and installation of rain water harvesting tanks.

5. Methodology

The consultant firm will employ a mixed-method approach, including:

• Quantitative Analysis: Statistical analysis of rainfall data and resource quantification.
• Qualitative Analysis: Interviews, focus group discussions, and stakeholder consultations.
• Field Surveys: On-site inspections and soil evaluation.

6. Deliverables

• Inception Report: Outlining the methodology, work plan, and timeline.
• Draft Report: Comprehensive analysis and detailed recommendations.
• Final Report: Incorporating feedback from stakeholders and presenting final conclusions.
• Bills of quantities (BOQ) for installation of rain water harvesting tanks.

7. Duration

The feasibility study is expected to be completed within 15 days from the start date.

8. Qualification Requirements

The consultant firm must have:

• Willing to collaborate with local authorities
• Proven experience in conducting feasibility studies for rain water harvesting projects.
• Expertise in hydrology, civil engineering, and environmental science.
• Strong analytical and report-writing skills.
• Demonstrated ability to engage with diverse stakeholders

9. Evaluation Criteria

Proposals will be evaluated based on:

10. Application Process

Interested consultants are invited to submit their proposals, including the following:

• A cover letter outlining their relevant experience and qualifications.
• A technical proposal detailing the approach, methodology, and timeline.
• A financial proposal outlining the costs.
• CVs of at least 2 key personnel’s and relevant experience.
• Quotation/ Budget breakdown of the study
• Commitment letter indicating that the bidder will be able to complete the works within 15 days starting from the date of contract signing;
• RDB Certificate
• Tax clearance certificate
• Proof of using EBM (A copy of an EBM invoice submitted in the past)
• Having conducted the same/similar activities, demonstrated by at least 2 certificates of good completion

11. Safeguarding Responsibilities:

• DUHAMIC-ADRI is committed to preventing all unwanted behavior at work. This includes sexual harassment, exploitation and abuse, and child abuse. We expect everyone who works for us to share this commitment by understanding and working within DUHAMIC-ADRI Safeguarding Policy and related framework.
• DUHAMIC-ADRI has a zero-tolerance approach to any harm to, or exploitation of any person or child by any of our staff, or partners. DUHAMIC-ADRI reserves the right to seek information/investigation from job applicants’ current and/or previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer;
• We participate in the investigation of Misconduct Disclosure Scheme and will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, child abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.
• At any time, DUHAMIC-ADRI has the rights to check whether your organization complies with the safeguarding and protection procedures and take an appropriate action.”
• By submitting the application, the job applicants confirm that they have no objection to DUHAMIC-ADRI requesting the information specified above. 

By applying to this tender, I understand and acknowledge that DUHAMIC-ADRI treat all people with dignity and respect and takes a zero tolerance on harassment, harm, sexual- (all forms of abuse), exploitation, child labor, and human trafficking and any other conduct that is discriminatory or disrespectful to others and case should be reported. DUHAMIC-ADRI didn’t tolerate any form of corruption.

Bids will be submitted in a sealed envelope and addressed to the Executive Secretary of DUHAMIC-ADRI at Kicukiro head office no later than Friday July 12, 2024 at 10:00AM

The public opening of bids is scheduled on the same day at 10:30 AM at the headquarters of DUHAMIC-ADRI in Kicukiro district, Niboye sector

Done at Kigali, July 5,2024

MUHIGIRWA Benjamin

Executive Secretary