PART 1 : REQUEST FOR INFORMATION
PART 2 : INFORMATION REQUESTED
Description of SCI’s specific requirements
PART 3 : BIDDER RESPONSE DOCUMENT
Template to be used to submit response to this Invitation to Tender.
PART 1 – INVITATION TO PARTICIPATE
1. INTRODUCTION TO SAVE THE CHILDREN
SCI is the world’s leading independent organisation for children. We save children’s lives; we fight for their rights; we help them fulfil their potential. We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.
Our Vision – a world in which every child attains the right to survival, protection, development and participation.
Our Mission – to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.
We do this through a range of initiatives and programmes, to:
For more information on the work we undertake and recent achievements, visit our website.
2. PROJECT OVERVIEW
Save the Children established the Renewable Energy Unit in 2023. Operating across all regions, we have an estate of more than 350 offices. Many sites are in remote locations with unstable power. To reduce our carbon footprint, our intention is to switch some of our offices to renewable energy.
We are keen to lean more about the renewable market space in advance of issuing a RFP for a global framework agreement later in 2024 or early 2025. Due to the size of some components used for renewable energy systems, we may also launch smaller RFPs in individual countries.
Please see section 2 for further details about the information we are requesting.
3. VETTING
Successful bidders for the following RFP must be successfully vetted. This involves checking bidders and key personnel against Global Watch Lists, Enhanced Due Diligence Lists and Politically Exposed Persons Lists.
The vetting of bidders will be completed after the award decision and prior to any contract being signed, or orders placed. If any information provided by the Bidder throughout the tender process is proved to be incorrect during the vetting process (or at any other point), SCI may withdraw their award decision.
4. INSTRUCTIONS
4.1 TIMESCALES
Activity |
Date |
Issue Request for Information |
16th July 2024 |
Deadline for Submission |
1st August 2024 |
4.2 SUBMISSION FORMAT & BIDDER RESPONSE DOCUMENT
Bidders wishing to submit a bid must use the Bidder Response Document template in Part 3 of this document. Any responses received using different formats, or incomplete responses, will not be accepted.
This document allows bidders to submit all the required information and be evaluated fairly and equally against the Essential, Capability and Commercial Criteria. Bidders may also be required to submit supporting documentation. Further instructions can be found within the document in Part 3 of this pack.
Responses can be submitted by:
Electronic Submission via Email
6.4 CLOSING DATE FOR SUBMISSIONS
Your submission must be received, no later than 1st August 2024
Responses must remain valid and open for consideration for a period of no less than 90 days.
6.5 KEY CONTACTS
All questions relating to this RFI should be sent via email to:
Name |
Email Address |
SCI Renewable Energy Unit |
reu.rfi@savethechildren.org and rwanda.supplychain@savethechildren.org |
Where the enquiry may have an impact on other bidders within the process, Save the Children will notify all other Bidders to maintain a fair and transparent process.
PART 2 – Information requested.
We are interested in understanding your ability to provide renewable energy equipment, provide install services and the technical specifications for key components.
Hardware
Smart technology and IOT
Stocking
Logistics
Supplier Capability
Installation services
After sales support / Other
PART 3 – BIDDER RESPONSE DOCUMENT
INTRUCTIONS
This document MUST BE USED by Bidders wishing to respond to this RFI.
If a Bidder wishes to add further information, this is acceptable, but the additional information should be limited to only items that are relevant to the tender.
By submitting a response, the bidder confirms that all information provided can be relied upon for validity and accuracy.
1. Organisation Overview |
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1.1 Who is your lead contact for this RFI (please provide contact details)? |
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1.2 Who is your lead contact for this RFI (please provide contact details)? |
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1.3 Who is your executive sponsor for this engagement (please provide contact details)? |
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1.4 What is your global geographic coverage? |
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1.5 Detail your organisations approach to sustainability |
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1.6 Company address |
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1.7 Company registration details |
2. Product information |
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2.1 Core components: Please provide information about the renewable energy components you are able to provide. List brands and countries of origin. Specifically provide information about core components such as charge controllers, inverters, and batteries. |
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2.2 Accessories: Please provide high level information about the accessories you supply including cables, circuit breakers and other items. |
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2.3 IOT / Smart Technology: Provide information about the smart capabilities of the renewable energy systems stocked. Include information about online (cloud) solutions used to manage technology remotely. |
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2.4 IOT Data: provide information about APIs available so that data from renewable energy solutions can be shared with other technologies? |
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2.5 What other renewable solutions can you provide (e.g. wind turbines, Water generators, portable solar solutions, etc. |
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2.6 What measures do you have in place to prevent fake components entering your stock? |
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2.7 What is your approach to identifying and adding new products to your offer? |
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2.8 Please provide information about portable solar energy products you can supply. |
3. Capability, Support, and services |
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3.1 What accreditation do your organisation hold (e.g. manufacturer authorised reseller). |
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3.2 What qualifications do your staff hold? (Do not share personal information) |
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3.3 Do your company hold the relevant local government permits to install renewable energy? Attach evidence if applicable. |
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3.4 Is your company a member of any national or international renewable energy trade organisations? If so provide details. |
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3.5 Please provide details of any services you provide for assessing sites for renewable energy, designing, and installing systems. |
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3.6 Provide information about technical support your company can provide including Service Level Agreements (SLAs) |
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3.7 Can your organisation provide training? If so, provide details. |
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3.8 For the products you sell, is there e-learning available? If so, provide details. |
4 Logistics |
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4.1 Please provide information about your stock holding and lead times for products. List the locations you can ship from. |
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4.2 Do you have the capacity to manage shipping to local and cross border destinations including customs clearance? |
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4.3 Are there any restrictions in shipping goods from your warehouse to other countries? If export controls are in place, how long does it normally take before goods can be shipped cross border? |
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4.4 Are you able to supply goods “ex-works” and work with a third-party shipper appointed by Save the Children? |
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4.6 Do you provide Lithium batteries? If so, please explain how you manage shipping locally and internationally. |
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4.7 When you have to import items from overseas, what the typical lead times for delivery? |
5. Please provide below any additional information you would like to share with Save the Children. |
We confirm that Save the Children may in its consideration of our offer, and subsequently, rely on the statements made herein. |
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Signature: |
………………………………………………….. |
Name: |
………………………………………………….. |
Title: |
………………………………………………….. |
Company: |
………………………………………………….. |
Date: |
………………………………………………….. |
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