Summary
Date Posted: Thursday, September 08, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
HR & Admin Coordinator
We at RwandAir Catering are committed to providing fine and good quality food that will leave our guests on RwandAir admiring the flavors and taste that show the dedication of our chefs and staff who produce our in-flight meals. Our meals are cooked and assembled in our internationally accredited in-flight kitchen at Kigali International Airport. The in-flight kitchen is accredited with Halal and Hygiene requirements according to the Islamic Dietary Law and Malaysia Halal Standards MS1500-2009 with a Certificate issued by Global Halal Solutions. We also offer vegetarian options upon request. We use high quality products and source locally produced foods that match our standards. We make it our objective to make your flight pleasant and memorable, that’s why we bring you mouth-watering dishes that compliment your journey and these dishes are changed every month. In our Premium economy class, we offer a personalized service including a glass of champagne upon request. We hope you enjoy our meals and in-flight service.


1. Department : HR & Admin
2. Reports to : Senior Manager HR & Admin

4. Job Purpose:
We are looking for an HR & Admin coordinator to join our team and support the day-to-day activities of our Human Resources and Admin department.
HR & Admin coordinator’s responsibilities include processing employee data, updating employee files and assist in arranging all required documents for hiring process. To be successful in this role, you should have solid organizational skills and be familiar with HR functions.
Responsibilities
• Track leave database, eligibility and closing balances for each staff at the end of every month and provide this information on monthly basis to the Senior HR and Admin Manager.
• Gather payroll inputs such as days not worked, maternity days and other deductions to payroll
• Prepare both expatriate and local staff payroll at the end of each month and submit for review and approval
• Maintain a complete data base of all employees in payroll in specified excel sheet /softwareand update them regularly with any changes
• Share annual /midyear appraisals forms to all staff
• Prepare staff contract renewals in a timely manner.
• Maintain the employee personal files, recruitment file and performance management related documents
• Schedule job interviews and contact candidates as required by the senior HR Manager
• Ensure resignation letters are received from employees who intend to leave and submit them to Senior HR & Admin Manager.
• Keep training and onboarding material
• Respond to employees’ questions about benefits (for example, number of vacation days they’re eligible for) before the senior HR & admin manager can intervene.
• Prepare immigration related letter for official travels.
• Filing of all staff documents, memos and hospital bills.
• Keep records and track all services provider’s contract renewal dates example ( all insurances contracts, telephone contracts and so on)
• Writing requested letters and Processing of documents required.
• Any other job that might be assigned by the Senior HR & admin Manager"> Requirements and skills
• Work experience as an HR & Admin coordinator,
• Familiarity with Human Resources Information Systems (HRIS)
• Basic knowledge of labor legislation
• Experience using spreadsheets
• Organizational skills
• Good verbal and written communication skills
Preferred Education Background:
Degree in Human Resources, or Social Sciences,

Preferred Work Experience:
• Minimum 2-3 years of experience in HR and Admin
• A career in profit organizations will be an asset
• Good knowledge of computer - Windows and Microsoft Office applications (Outlook, Word, Excel)
Fluent in English


Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure
• An application letter addressed to Senior Manager HR and Admin;
• Recent Curriculum Vitae;
• Relevant certificates;
• A photocopy of Rwanda national identity card;
• Three referees with their telephone numbers and email address
NB: Only shortlisted candidates will be contacted.
If you meet all the above criteria, send in your documents (all in English) to hr.admin@rwandaircatering.rw  & operation@rwandaircatering.rw  not later than 24th September 2022.
Note: Your application letter MUST specify the position you are applying for.

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