Summary
Date Posted: Saturday, October 14 2023, Base Salary: Not Disclosed

JOB DETAILS:
The Finance & Procurement Specialist performs the following responsibilities and tasks:
A. Responsibilities
• Financial management of selected projects within the cluster, including planning and monitoring of costs, expenses, claims and commitments
• Contract Management of service contracts, grant agreements and local subsidies
• Ensures that procurement, financial and administrative regulations are complied with as per GIZ standard procedures
• Preparation and supervision of internal and external controls and audits as well as implementation
• Identifies relevant problems and issues and assists in formulating implementation-oriented solutions
• Ensures good communication and flow of information within the cluster and with regional GIZ offices and GIZ HQ in Germany

B. Tasks
1. Finance
• Independent monitoring of annual project expenditures, including thorough preparation of expenditure planning meetings, exchange with GIZ Rwanda country office and GIZ HQ with regards to annual and overall expenditures, usage of GIZ mandated tools for expenditure monitoring
• Support in the financial management of an EU-cofinanced project, including preparation of annual financial reports to the respective donors, expenditure and cost monitoring, advising project managers on EU-funding requirements and ensuring compliance therewith
• Independent management and clearance of commitments and receivables in GIZ’s accounting systems
• Independent tracking and controlling grant-related expenses and reports to ensure compliance
• Support in the closure of a project, including clearance of remaining receivables, assessment and continuous monitoring of residual project funds, regular exchange with GIZ HQ and compliance with GIZ guidelines on closing projects
• As and when needed, independent implementation of work packages from GIZ Rwanda’s Finance Manager Network
• Collaborate with project managers and teams to ensure GIZ project management tools are up to date
2. Procurement
• Responsible for the procurement of services on programme level in accordance with GIZ Rules and Regulations (i.e. quality check of documents, request for proposals, contract drafting & negotiations, filing)
• Responsible for the contract management of grant agreements and local subsidies, including contract preparation, budget monitoring, preparation of financial statements and closure
• Advise technical advisors and programme managers in all matters related to public procurement, contract management and grant agreements
3. Other duties/additional tasks
• reports all problems with financial administration and compliance without delay
• support in the preparation of internal controls and external audits as well as implementation of findings
• Follow the implementation of audit/internal recommendations and report without delay any all problems with the Head of Administration and the concerned Programme Manager without delay.
• performs other duties and tasks at the request of management

C. Required Qualifications, Competences and Experience
1. Qualifications
• Master’s degree in finance, accounting, business administration, public procurement, logistics or a related field
• Additional qualifications / certifications (e.g. CPA, CFA etc.) are an added advantage
2. Professional experience
• 7 years of professional experience in international procurement and contract management, experience with an international organization is an advantage
• 4 years of experience in project expenditure monitoring, cross-project financial and budget planning, and implementation of service contracts and grant agreements
• Strong understanding of financial management of donor-funded projects, budgeting and financial reporting
• Experience in managing projects funded by third-party donors (e.g. EU) is an added advantage
• Working experience with accounting systems (e.g. SAP, WINPACCS, QuickBooks etc.)
3. Other knowledge, additional competences
• Proficiency in MS Office, particularly Microsoft Excel
• Excellent negotiation and communication skills
• Fluency in Kinyarwanda and English, good knowledge in French is an added advantage
• Strong problem-solving abilities and a commitment to ethical and sustainable procurement and financial practices
• Creativity as well as strong conceptual and analytical skills, consulting competences in dealing with partners and institutions and high affinity for results-oriented work

Work Hours: 8

Experience in Months: 84

Level of Education: Associate Degree

Job application procedure
• Interested and qualified? Click here to apply

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