Expression of Interest (EOI) for a Local Consultancy: Digitalisation of the module “AUTME601 Maintain Engine” of the curriculum “Automobile Mechanic Specialist at RTQF Level 6”
Cosoft: 83407295

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Introduction
The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the sectors of Decentralization and Good Governance, Economic Development and Employment Promotion, Energy and ICT (Information and Communications Technology).
1.General Context of Eco-Emploi 2020 – 2022
Over the last decade, Rwanda has experienced robust economic growth. However, the rate of unemployment and underemployment is still high, especially in the context of recovering from the Covid-19 pandemic. With strategies like the National Strategy for Transformation (NST 1) and the Private Sector Development and Youth Employment Strategy (PSDYES), the Government of Rwanda is promoting skills development and the creation of off-farm jobs. The bilateral programme for the “Promotion of Economy and Employment (Eco-Emploi)”, commissioned by the German Federal Ministry for Economic Cooperation and Development (BMZ) and implemented by GIZ as part of the priority area “Sustainable Economic Development” of the Rwandan-German Development Cooperation, is supporting these efforts.
Eco-Emploi incorporates an integrated approach of Technical and Vocational Education and Training (TVET), Labour Market Interventions (LMI), and Private Sector Development (PSD) and is being implemented by GIZ between January 2020 and December 2022. The programme aims at employment-intensive growth in selected economic sectors, namely the wood industry, tourism & hospitality, and film industry, with a special focus on digitalization. The economic empowerment of women, youth, and people with disabilities are a crosscutting effort in all activities of the programme. Eco-Emploi works towards achieving SDG 1 "No poverty", SDG 4 "High-quality education", SDG 5 "Gender equality" and SDG 8 "Decent work and economic growth”.
2.Rationale of the Assignment
Since March 2020, the Covid-19 pandemic has not only heavily affected the Rwandan economy but also the Rwandan education sector. Intermittent lockdowns and subsequent closure of schools, including TVET schools, has shown the need for accelerated development of digital learning solutions, the build-up of IT-infrastructure and the procurement of devices for teachers, staff and students such as laptops, tablets and smartphones. It is important to note, that the digitalisation in the education sector had started before the Covid-19 pandemic and will be a crucial driver for the development of the sector independently of the future course of the pandemic. To address potential lockdowns, but also to prepare Rwanda Polytechnic (RP) for the future of teaching and learning, RP and Eco-Emploi have started discussions to digitalise content of the automobile mechanic curriculum level 6, which was chosen because it is taught at many colleges and therefore suitable as a pilot curriculum to test this digitalisation approach. The content is supposed to support blended learning as well as asynchronous e-learning, meaning that digitalised parts of the curriculum can be studied completely online and self-paced if necessary (e.g. lockdown situations) but ideally should be integrated with subsequent face-to-face learning (blended learning) in line with the RP blended learning strategy.
3.Objective of the assignment
The general objective of this assignment is to digitalise the content (including formative and summative assessments) of the module “AUTME601 Maintain Engine” of the curriculum “Automobile Mechanic Specialist at RTQF Level 6” and upload it on RP’s Moodle-based e-learning platform. The development will be supported by RP’s e-learning wing “Africa Digital Media Academy (ADMA)” and selected TVET Trainers from different IPRCs who teach this curriculum. This module will be a pilot for a blended learning training by RP and is intended to serve as an example for future digitalisation projects of TVET content. As such it must showcase a variety of different methodologies and the integration of various multimedia content.
4.Overview of the module AUTME601 Maintain Engine
The Table below gives an overview of the five core competencies of the module “maintain engine” and the associated skills and assessment criteria which have to be covered by the digitalised module.
Elements of competence Performance criteria
1.Identify engines 1.1.Proper identification of engine based on their types
1.2.Proper identification of engine systems and its auxiliaries
1.3.Correct description engine components
2.Maintain cooling system 2.1. Proper Identification of cooling system types
2.2.Proper identification of cooling system components
2.3.Appropriate checking of cooling system.
2.4.Proper Selection of tools, materials and equipment
2.5.Proper dismantling of cooling system components
2.6.Proper servicing of cooling system components.
2.7.Proper installation and test of cooling system components
3.Service lubrication system 3.1.Correct identification of lubrication types
3.2.Proper identification of lubrication components
3.3.Appropriate selection of tools, materials and equipment
3.4. Correct checking and replacement of defected components
3.5.Correct changing of lubricating oil and oil filter
3.6.Proper Checking of the functional for lubrication system
4.Service exhaust system 4.1.Appropriate identification of exhaust system components
4.2.Appropriate selection of tools, materials and equipment
4.3.Proper checking of exhaust system
4.4.Proper dismantling of exhaust system
4.5.Precise replacement / welding of defected exhaust system components
4.6.Proper remounting of exhaust system
4.7.Proper testing of exhaust system
5.Perform engine overhaul 5.1.Appropriate selection of tools, materials and equipment
5.2. Proper removal of engine accessories
5.3.Proper dismantling of engine
5.4.Correct disassembling of the engine
5.5.Proper inspection / cleaning and arrangement of the engine components
5.6.Correct replacement of damaged mechanical components
5.7.Correct re-assembling and adjustment of engine component s
5.8.Proper remounting of engine
5.9.correct installation of engine accessories
5.Tasks and deliverables
Inception Phase
• Desk research (especially curriculum, training manuals and material)
• Conduct stakeholder consultations for a needs-assessment (RP ICT department, RP curriculum department, RP TVET Trainers, RTB, MINEDUC)
• Develop a storyboard with learning objectives according to the curriculum (to be validated by RP and GIZ)
• Present storyboard, methodology and workplan to RP and GIZ
Content Development Phase
• Develop interactive digital content for the module “AUTME601 Maintain Engine” according to the storyboard (including but not limited to texts, presentations, screen casts, (explainer-)videos, animations, simulations, photos, charts, graphics etc.). The content will be developed in English.
• Integrate formative and summative assessments (e.g. quizzes, assignments, online postings, threaded discussions etc.). At least the final assessment of the module has to be based on a database with a pool of questions from which a random selection will be drawn so that the assessment can be repeated in case someone fails on the first try and in order to avoid cheating.
• Not all content has to be developed by the consultants, if possible Open Educational Resources (OER) can be used, if they fit the requirements of the curriculum and the Rwandan context. In any case of using third-party content, licensing and copyright requirements must be observed
Testing and capacity development
• Test the module and assessment with trainers and students and iteratively improve the content based on the feedback
• Organise a validation workshop with stakeholders identified by RP
• Train ADMA and RP staff and trainers on using, editing/updating and teaching the content created
• Advise RP and ADMA on future digitalisation of further modules of this curriculum
6.Timeframe of the assignment
The timeframe of this assignment will be five months after the signature of the contract.
7.Steering and reporting
The consultants will report to RP ICT department and the Eco-Emploi TVET team.
8.Assignment of experts
The bidder is required to present a human resources concept that covers the areas of tasks and deliverables (from section 5) in their entirety. This includes a team with competencies and expertise in instructional design, education, (media-)production and project management.
In addition, the bidder must show how the team members will interact in dealing with the following themes:
• Theme 1 Multimedia Production: videos, animations, graphics, charts and pictures
The human resources concept must specify the positions, tasks and required qualifications for each proposed expert and also describe the composition of the team and the interaction of all the team members (in other words, the proposed positions) for the completion of the tasks as a whole.
The bidder must offer staff for the positions it has described and provide corresponding CVs (see section 10).
Information for bidders: A summary assessment of the team proposed by the bidder in this section is carried out to determine whether the staff with the specified qualifications, taking into consideration the assignment periods (given in section 6), are able to take on the areas of tasks and deliverables (from section 5) (section 2.8.1 of the assessment grid) and deal with “Theme 1 Multimedia Production“ (section 2.8.2 of the assessment grid).
9.Costing Requirements / Budget
The contract is awarded for a fixed total price of RWF 50,000,000 – fifty million. It is a service contract in which the service actually provided is invoiced – if the service is requested in full, up to the amount of the fixed total price. It is not a fixed lump-sum price.
The fixed total price covers all the contractor’s expenses that are required in order to fulfil the contract in accordance with these ToRs.
The fixed total price is not the subject of the assessment. Regardless of this, the contractor must break the total price down into individual prices in the price sheet and enter them in the corresponding budget lines.
10.Requirements on the format of the tender
The tender must be legible (font size 11 or larger) and clearly formulated. The language of the tender is English. The technical-methodological concept of the tender is not to exceed 10 pages (not including the cover page, list of abbreviations, table of contents and brief introduction). The technical-methodological concept must correspond with the following structure (also set out in the assessment grid):
1. Strategy (section 1.1 of the assessment grid)
1. Interpretation of the objectives, critical examination of tasks
2. Description of the contractor’s strategy for delivering the services put out to tender
2. Processes (section 1.4 of the assessment grid)
1. Implementation plan: work steps, milestones, schedule
2. Integration of partner (RP, GIZ) and main stakeholders
3. Learning and Innovation (section 1.5 of the assessment grid)
1. Contribution to knowledge management and capacity development of RP
2. Measures and plans to promote scaling-up effects
4. Human Ressources concept (section 2.8 of the assessment grid)
The human resources concept (section 8 of the ToRs) of the tender is not to exceed 5 pages. In Addition, the CVs of the staff proposed in accordance with section 8 of the ToRs must not be more than four pages in length each. The CVs must clearly show what position the proposed person held, which tasks they performed and how many expert days they worked during which period in the specified references. The CVs must be submitted in English.
We strongly request that you do not exceed the number of pages specified.
For Technical Proposal: A Technical Proposal with a brief description of why your Consulting Firm would be considered as the most suitable for the assignment, relevant expertise, and a detailed, clear methodology on the approach to complete the assignment (see section 10). The Technical Proposal should also contain the CV of the experts (CVs not exceeding 4 pages each).

11.Submission of the EoI
EoI will be evaluated based on the following criteria:
• Individual profile,
• Relevant experience,
• Your strategies to assure agility, flexibility and responsiveness,
• Personnel offer
• Financial offer.

The EoI should contain the following:
• For Technical Proposal:
o A Cover letter expressing interest in this assignment
o Technical Proposal
o Business /company registration certificate
o Tax clearance certificate
o Recommendation letters/certificates of similar services concluded
• For the Financial Proposal:
The Financial Proposal indicates the all-inclusive total contract price, supported by a breakdown of all costs. The cost must be in Rwandan Francs and VAT excluded.

Please submit electronically your EoI (technical & Financial offer) in 2 separated emails and must be in PDF files to this email: RW_Quotation@giz.de until latest 4th May 2022
Please you must write in your email subject this sentence:
EOI number 83407295 - submission of technical& financial offer, without this sentence, your offer may not be considered
Hard copies are not allowed this time
GIZ reserves all rights