Expression of Interest (EOI) Office Flooring Works at Golden Plaza Building - 2nd Floor
Introduction
The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the sectors of Decentralization and Good Governance, Economic Development and Employment Promotion, Energy, and ICT (Information and Communications Technology), Natural Resources, Peace and Security and Sexual and gender-based violence (SGBV).

Context:
The GIZ in Rwanda is creating a new Cluster “Climate, Energy and Urban Development” and the projects which are part of the Cluster are settling into a new office building to accommodate the growing number of staff and to provide them with a modern workspace in a conducive environment. The overall office space consists of roughly 500 sqm. So far, the floor is an open space and not partitioned. The floor has to be converted into separate offices, meeting rooms, and common area spaces and has to be adapted to the needs of the GIZ programmes, their management, and staff.
The new office space has to create and provide a conducive environment for teamwork, while including sufficient individual space for specific tasks, space for fostering easy exchange between staff, an inviting atmosphere for meetings with partners and visitors, a layout that guarantees daylight in all offices, meeting rooms and common areas, despite all partitions.

Description of assignment:
As mentioned above, the space rented in Golden Plaza Building consists of roughly 500 sqm. Currently, the office space is an open space with separate toilets. Architectural plans on how to refurbish the open space have been drawn up. The open space will be separated by glazed and gypsum partitions, into various smaller spaces/offices.
The existing floor consists in 60x60 cm floor tiles. The floor of all the offices including meeting rooms, reception area, corridors, and store shall be covered by carpet tiles, and the floor of the dining corner with wooden laminated floor.

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Tasks to be performed by the contractor
Under the supervision of the architect Jean Marc Rossignol and the project director of the projects cluster, the contractor will be expected to undertake the flooring of the different offices with carpet tiles and wooden laminated floor for the dining corner (details of the works are provided in the drawings layouts and bill of quantities of the project):
Note:
• All materials supplied by the Contractor must be new, of the best quality and free of any defects that could compromise the strength, appearance or duration of the works
• The Contractor must justify, at the request of the Client or his representative, the origin of the materials by the presentation of invoices or by any other means.
• The Contractor must provide, free of charge for examinations, any samples that the Client or his representative deems useful to request.
• The Client or his representative may authorize the use of products similar to those prescribed, if he considers these products of qualitative performance at least equal and similar appearance.
• The contractor is required to check the Bill of Quantities (BoQ) before bidding. If he/she notices any discrepancies with the works to be implemented and/or with the quantities reported in the BoQ, he must indicate this in his offer. Once the bid is submitted, the scope of work and the quantities are considered accepted by the contractor, who cannot contest them or ask for any revision of the quantities during the implementation of the works.
• The contractor will be expected to fill in the costs of each of the items listed in the excel sheet (Bill of Quantities) with clear specifications for each product provided by GIZ upon request and submit it alongside his/her offer.

Process description
The contractor is required to describe the key processes for the services for which he/she is responsible and create a schedule that describes how the services are to be provided.
In particular, the contractor is required to describe the necessary work steps and, if applicable, take account of the milestones and contributions of other actors.
The contractor is required to draw up a personnel assignment plan that includes information on assignment dates (duration and expert days) and locations of his assignment.
Contractor qualifications and requested information
The contractor is required to provide at least five (5) references of similar works showing its capacities to complete the planned project with the required finishing quality.
The specified qualification and information below represent the requirements to reach the maximum number of points.

Qualifications:
• Only contractors company is allowed to apply no individual application accepted
• Good business language skills in English, French and Kinyarwanda.
• 5 years of technical experience in a similar area of work in Rwanda with proof
• At least 5 references with proof of similar works
• Provide an RDB Certificate as proof that the company is registered in Rwanda
• Evidence that the company is VAT registered with RRA. (Attach the company’s VAT certificate)
• The contractor shall also be expected to present evidence of tax clearance for the last three months
• The contractor should be willing to allocate at least 5 staff/ from his/her company to fully work on this project. C.Vs of these 5 staff/ should also be attached to the technical offer that will be submitted to GIZ
Timelines for the assignment:
• Period of assignment: November 2022 until December 2022.
• Place of assignment: Kigali, Rwanda

Contact
In case of questions regarding the assignment, please contact procurement-rw@giz.de.
Briefing session
Interested applicants should be available for a site visit at the second floor of the Golden Plaza Building on 04.11.2022 from 3PM to 4PM. Only applicants who will be present for the site visit will receive the artwork and the Bill of Quantities (BoQ) for the assignment. (Essential for submission of tender documents).
Submission of offer
• Only candidates who attended the briefing session will submit their applications (technical offer & financial offer).
• The Expression of Interest should contain the following:

Technical Proposal:
• A cover letter expressing your interest in this assignment
• Technical offer with a brief description of why you would be considered as the most suitable for the assignment, relevant expertise, and a detailed, clear methodology
• Up to date CVs of the technicians
• Company Registration certificate (RDB)
• VAT registration certificate
• Tax clearance certificate
• Proof of successful completion of related assignments.

Financial Proposal: indicates the all-inclusive total contract price, supported by a breakdown of all costs. The costs must be in RWF and VAT
Please submit electronically your EoI (technical & Financial offer) in 2 separated emails and should be in PDF files to this email ONLY: RW_Quotation@giz.de until latest 11th November 2022
Please you must write on each email subject this sentence: 83423913-Technical/financial offer, without this sentence, your offer may not be considered
Hard copies are not allowed this time
GIZ reserves all rights