Recruitment of Individual Consultant or a Consulting Firm to conduct Monitoring and Evaluation (M&E) for Akazi Kanoze Access (AKA)

1. Background

AKA background (in short) 

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Akazi Kanoze Access (AKA), is a youth organisation registered in Rwanda under the Rwanda Governance Board (RGB), is a Rwandan charitable, social, non-profit, non-governmental, non-political organization that seeks to provide youth with market-relevant livelihood skills, work readiness training and support, hands-on training opportunities, and linkages to the employment, self-employment, Entrepreneurship,  job market, access to capital and other support services to take advantage of economic opportunities. AKA’s mission is to provide youth with employability skills, access to capital and other support services to take advantage of economic opportunities. AKA’s core values include integrity, excellence, professionalism and innovation with a global vision to be leading organization contributing to youth well-being through employability skills and support services. AKA has a strong system guided by the policy and procedures in place.  

AKA has a strong experience in working in Rwandan rural and urban zones supporting youth economic activities countrywide. Past and current interventions make the organization strong at managing donor and government relations as well as creating a strong link with beneficiaries and stakeholders. AKA has extensive familiarity and experience working with youth

Project background

AKA in partnership with Prince’s Trust International (PTI)) is implementing Achieve and work read now project supporting and training youth working in non-traditional educational settings (youth centers) delivered Akazi Kanoze Access (AKA). 

2. Purpose of the assignment 

The purpose of this assignment is to conduct M&E framework for AKA under the project in progress.

3. Objectives 

The overall objective of this consultancy is to conduct M&E framework for the project and AKA.

Specifically, the needed consultant would assist AKA to: 

1. Gather data already collected prior to the assessment and be able to produce a baseline report from the screening assessment data; 
2. Regularly data template by using approved tools and report on project progress.
3. Document all project steps on a daily basis and ensure AKA has project documentation at the end;
4. Conduct post-evaluation at training centers (6).

4. Scope of Work and approaches

AKA seeks individual consultant service of an experienced consultant or firm to advise and support M&E related activities during the implementation of a pilot project in 6 YEGO centers in Kigali and neighboring districts. The consultant/firm will also be responsible for tool design, data collection, data entry, data analysis and generate reports in addition to the following approaches:

• Put together the project information collected in its initial phase (baseline) and develop a baseline report.
• Design monitoring tools and discuss with AKA technical team before usage;
• Use of monitoring tools in data collection process;
• Constitute the project database, update it on daily basis and sort key project information;
• For the project effects, 
  • Organize the post-program survey (for both trainers and trainees)
  • carry out the focus group discussions FGDs and survey (for both trainers and trainees); 
  • Carry out the individual interviews / case studies;
  • 3 months post-programme survey (for both trainers and students);
• Develop the final report + project documentation

5. Timing and location 

Individual consultant or consultancy firm selected for this assignment will perform the following indicative tasks for a period not exceeding three months from May 2022.

The assignment will start from the date agreed upon signature of contract.

Location: The consultant will have to travel to different locations in Rwanda, where the youth centers areas are located.

6. Deliverables

Survey and case study reports. The assignment entails, but will not be limited to:

• Have a project database and update it: it must first be established, then discussed and agreed with the AKA technical team. 
• Comprehensive set of approved data collection tools in Kinyarwanda and English: Consultant to design all necessary data monitoring tools and systematic approval by AKA technical team prior to use;
• A baseline report: For this, the project team collected the data as part of the screening assessment (i.e. prior to the commencement of train-the-trainer training). The consultant will use the data collected to develop a baseline report;
• A systematic monitoring and evaluation report (combining qualitative and quantitative project data): 
• An interim report or a monthly progress report: Based on data collected during project implementation, a monthly report should be produced and shared with the technical team;
• Post-assessment report: Based on the data collected at the end of the project, the consultant will prepare a report for the final evaluation and forward it to AKA, which is responsible for the implementation of the project;
• A final project report + PPT of the key findings from the project implementation + documentation: Based on the effects of the project, the consultant should compare the baseline report with the final report to highlight what the project should have achieved, the main challenges and opportunities encountered over the life of the project.

7. Reporting

The consultancy will report to AKA Technical Team Leader

8. Proposal Submission Requirements  

Interested consultant (individuals/firms/institutions, etc.) is required to:  

• Technical Component:  it technically presents how the assignment will be based on the requirements provided; 
• A financial proposal: This should provide details in costing of the required resources to perform this assignment with itemized budgets and explanatory notes.  

In additional to the technical and financial components, the consultant will indicate and/submit the following:  

• CVs accompanied by academic qualification certificates. 
• Three (3) examples of previous works related to that assignment (completion certificates)
• RDB certificate for companies
• Tax compliance

9. Minimum requirements to perform this assignment

• Outstanding knowledge of monitoring, evaluation and learning skills.
• Past experience: Previous experience of developing monitoring and evaluation tools and conducting data collection, data analysis and developing reports and that can inform project interventions. 
• Previous experience of working in Rwanda’s youth education and youth employment interventions
• Able to conduct data collection in Kinyarwanda and translate them in Kinyarwanda language, 
• Strong report writing skills in English.
• Strong organizational and time management skills and ability to adhere to deadlines and flexibility; 
• Availability to start and travel immediately.

Application procedures

Interested candidates or consultancy firms are requested to submit their application files not later than 28th April 2022 electronically only to the following e-mail address: recruitment@akazikanoze.org, with mention “Consultancy to conduct AKA’s Monitoring and Evaluation related activities for the pilot project” 

Done in Kigali on April 21st, 2022