4. Personnel concept

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The Contractor is required to provide personnel who are suited to filling the positions described, on the basis of their CVs (see Chapter 5), the range of tasks involved and the required qualifications. The company or bidder will provide a pool of consultants who will undertake the pages to be edited and translated consisting of at least 2 translators and 2 editors.

The below specified qualifications represent the requirements to reach the maximum number of points in the technical assessment.

Translator(S)

Tasks of the translator

• Coordinating and ensuring translation and communication with GIZ, partners and others involved in the project
• Regular reporting in accordance with deadlines

Qualifications of the Translator

• Education/training (2.1.1): university degree ( ‘Diploma’/Master) in Translation or other related subject
• Language (2.1.2): C2-level language proficiency in English/ French/Portuguese
• General professional experience (2.1.3):   3    years similar experiences carried out for the benefits on national and international, governmental or no-governmental organizations, ideally within the framework of regional organizations/development projects/programs.
• Specific professional experience (2.1.4): Have 7 years of professional experience as a professional translator or editor      in  translation and editing sector    
• Regional experience (2.1.6):   2    years of experience in projects in the East Africa     (region) and with ability to work independently and meet deadline

The contractor will ensure that the translations in all three languages can be fulfilled by their personnel. Therefore, also various translators for the different languages are to be included in the offer. 

Editor (S)

Tasks of the editor(s)

• Coordinating and ensuring editing and communication with GIZ, partners and others involved in the project
• Regular reporting in accordance with deadlines

Qualifications of the editor(s)

• Education/training (2.1.1): university degree ( ‘Diploma’/Master) in the relevant field
• Language (2.1.2): C2-level language proficiency in English and French
• General professional experience (2.1.3):   3    years similar experiences carried out for the benefits on national and international, governmental or no-governmental organizations, ideally within the framework of regional organizations/development projects/programs.
• Specific professional experience (2.1.4): have 7 years of professional experience in editing
• Regional experience (2.1.6):   2    years of experience in projects in  the East Africa     (region) and with ability to work independently and meet deadline

Soft skills of consultant

In addition to their specialist qualifications, the following qualifications are required of team members:

• Team skills
• Initiative
• Communication skills
• Socio-cultural skills
• Efficient, partner- and client-focused working methods
• Interdisciplinary thinking

5. Costing requirements

The basic calculations for the contract for works are based on each partial work/milestone specified in Chapter 2 (Tasks to be performed by the contractor). Since the contract to be concluded is a contract for works, we would ask you to offer your services at a lump sum price. Therefore, please divide the lump sum price into the milestones described. The price per milestone must contain all relevant costs.

6. Requirements on the format of the tender

The structure of the tender must correspond to the structure of the ToRs. In particular, the detailed structure of the concept (Chapter 3) should be organised in accordance with the positively weighted criteria in the assessment grid (not with zero). The tender must be legible (font size 11 or larger) and clearly formulated. It must be drawn up in  English    .

The complete tender must not exceed 10 pages (excluding CVs). If one of the maximum page lengths is exceeded, the content appearing after the cut-off point will not be included in the assessment. External content (e.g. links to websites) will also not be considered.

The CVs of the personnel proposed in accordance with Chapter 4 of the ToRs must be submitted using the format specified in the terms and conditions for application. The CVs shall not exceed 4 pages each. They must clearly show the position and job the proposed person held in the reference project and for how long. The CVs can be submitted in  English    .

7. Submission of offer

The Expression of Interest should contain the following:

A. Technical Proposal:

• A cover letter expressing your interest in this assignment.
• Technical proposal with a brief description of why you would be considered as the most suitable for the assignment, relevant expertise, and a detailed, clear methodology, your approach to complete the assignment (see attached template).
• CV of the Expert
• VAT Registration certificate
• Latest tax clearance certificate
• Company registration certificate (RDB)
• Membership certificates
• Proof of successful completion of related assignments. 

B. Financial Proposal: Indicates the all-inclusive total contract price, supported by a breakdown of all costs. The offer should indicate the category of document to be designed, price per page, per each category and total price based on the number of pages estimated. The price must be in RWF and VAT excluded. 

Please submit electronically your EoI (technical & Financial offer) in 2 separated emails and should be in PDF files to this email ONLY: RW_Quotation@giz.de  until latest 25^th October 2023

Please you must write on each email subject this sentence: 

• 1^st email: 83450458-Technical
• 2^nd email: 83450458- Financial offer

without this sentence, your offer may not be considered. 

Hard copies are not allowed this time 

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