Summary
Date Posted: Friday, October 21, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Administrative Support Coordinator
Carnegie Mellon University is seeking an Administrative Support Coordinator to provide administrative support to the Entrepreneurship and Industry Partnerships unit at its location in Rwanda, Carnegie Mellon University Africa (CMU-Africa). This role will work closely with the Director of the unit to ensure operations run smoothly; therefore, an in-depth knowledge and understanding of the practices, policies, and procedures of Carnegie Mellon University will be required.

Responsibilities
As CMU-Africa’s Administrative Support Coordinator, you will regularly handle sensitive information and be required to maintain strict confidentiality and discretion. While specific responsibilities will vary, they will include, but will not be limited to, the following:
• Provide administrative support the Director of the unit, as well as other team members, to effectively conduct the administrative goals and duties of the unit.
• Assist with the workflow within the unit and maintain calendars to ensure time-critical issues such as monthly and quarterly reporting, group meetings, project reviews, etc. are identified and adhered to.
• Plan and organize unit meetings, committee meetings, and other relevant meetings as requested by the supervisor, creating agendas and preparing minutes. Prepare and collect documents and materials for meetings.
• Coordinate and manage unit-specific events, symposia, lectures, seminars, and conferences (from concept through implementation). Act as liaison with external vendors, handling routine questions and correcting minor problems.
• Prepare requests for travel authorizations and coordinate travel schedules, bookings, and other arrangements for the unit.
• Prepare and submit unit expense reimbursements claims to CMU-Africa Finance.
• Assist with internal communications for associates and leadership among multiple platforms and interfaces, and serves as principal source of information to staff and faculty on policies, procedures, programs, and office activities.
• Collaborate with the Business Operations team to procure office supplies and equipment for the unit.
• Act as backup for other Administrative Support Coordinators when needed.
• Performs other duties as assigned.

Qualifications
Education and experience
• A bachelor’s degree in relevant field
• 1 – 3 years of experience in administration support roles essential
• Experience supporting Finance and/or HR functions a distinct advantage
• Fluency in spoken and written English and French a plus

Skills and competencies
• Demonstrated ability and flexibility, in a high pressure, fast-paced, and complex environment, to manage multiple, time sensitive assignments with the capacity to independently prioritize work with strong attention to detail.
• Proven ability to accomplish projects and assignments with strict deadlines.
• Proven ability with logistics and travel coordination.
• Demonstrated skills with organizing files, correspondence, and documents and ability to recommend and implement systems to enhance related procedure and policy.
• Superior interpersonal skills and ability to interact with University leaders, faculty, staff, students, alumni, and other stakeholders with a highly-professional demeanor and strong customer service skills.
• Exceptional written, oral, and electronic communication skills.
• Ability to exercise sound judgment, excellent discretion, and maintain confidentiality.
• Demonstrated computer skills and experience with Microsoft Office suite.
• Proven ability with other systems and technology to improve administrative efficiency.
• Ability to learn new computer skills and systems

Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure
Send your CV and cover letter to africa-jobs@andrew.cmu.edu  on or before October 30, 2022. Please use the subject header “Director of Entrepreneurship” and be sure to highlight relevant experience and your goal in applying for this position.

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