Summary
Date Posted: Wednesday, March 23, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Administrative Assistant to the Permanent Secretary
Level:5.II
Job description
• Manage efficiently the office of the PS
• Assume receptionist Duties in the office of the PS, receive visitors, schedule their appointments with PS or refer them to appropriate staff
• Receive phone calls and messages for attention of the PS,
• Distribute incoming mail and prepare outgoing mail including bulk mail;
• File and archive PS correspondences ;
• Manage and maintain the office of the PS;
• Prepare PS’s appointment schedule
• Reply messages and correspondences directed to the PS
• Type and word process documents as needed.
• Read and verify the form and substance of documents submitted to the PS for signature;
• Assist with various program operations as requested and as responsibilities permit
• Performs such other related duties as may be assigned by the PS from time to time;

Minimum Qualifications
• Bachelor's Degree in Economics
0 Year of relevant experience
• Advanced Diploma in Secretarial Studies
0 Year of relevant experience
• Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
• Bachelor’s Degree in Public Administration
0 Year of relevant experience
• Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
• Bachelor’s Degree in Sociology
0 Year of relevant experience
• Bachelor's Degree in International Relations
0 Year of relevant experience
• Bachelor's Degree in Management
0 Year of relevant experience
• Bachelor's Degree in Communication
0 Year of relevant experience
• Bachelor's Degree in Journalism
0 Year of relevant experience
• Bachelor's Degree in Public Relations
0 Year of relevant experience
• Bachelor's Degree in Media
0 Year of relevant experience
• Bachelor's Degree in Law
0 Year of relevant experience
• Bachelor's Degree in Development Studies
0 Year of relevant experience
• Bachelor's Degree in Procurement
0 Year of relevant experience
• Bachelor's Degree in Psychology
0 Year of relevant experience
• Bachelor's Degree in Accounting
0 Year of relevant experience
• Advance Diploma in Office Management
0 Year of relevant experience
• Bachelor's Degree in Office Management
0 Year of relevant experience
• Bachelor's Degree in Political Sciences
0 Year of relevant experience
• Bachelor's Degree in Education Sciences
0 Year of relevant experience
• Bachelor's Degree in Finance
0 Year of relevant experience
• Bachelor's Degree in Marketing
0 Year of relevant experience
• Bachelor's Degree in Business Administration
0 Year of relevant experience
• Bachelor’s Degree in Languages with Education
0 Year of relevant experience
• Bachelor's Degree in Customer Relations
0 Year of relevant experience
• Bachelor’s Degree in Business Information Technology
0 Year of relevant experience
• Bachelor’s Degree in Translation and Interpretation
0 Year of relevant experience
• Bachelor's Degree of Arts and Publishing
0 Year of relevant experience
• Bachelor's Degree in Hospitality Management
0 Year of relevant experience
• Bachelor’s degree in Social work
0 Year of relevant experience
• Bachelor's degree in Linguistics and Literature
0 Year of relevant experience
• Bachelor of Office Administration and Management
0 Year of relevant experience
• Bachelor's degree in travel and tourism management
0 Year of relevant experience
• Bachelor's Degree in Supply Chain Management and Logistics
0 Year of relevant experience
• Advanced Diploma(A1) in Office Administration
0 Year of relevant experience
• BA (HON) IN ARTS AND CREATIVE INDUSTRY
0 Year of relevant experience

Competency and Key Technical Skills
• Integrity
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
• Office management skills
• Resource management skills
• Problem solving skills
• Decision making skills
• Time management skills
• Risk management skills
• Results oriented
• Digital literacy skills
• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

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