Summary
Date Posted: Thursday, December 07 2023, Base Salary: Not Disclosed

JOB DETAILS:
Position Overview:
• The Administrative Assistant will provide administrative and academic support to the Division of Basic Medical Sciences.
• S/he will provide high level support to the MBBS program, including academic tasks such as scheduling, course/faculty evaluation and e-learning support, and other administrative duties. S/he also be involved in research projects pertaining to excellence in medical education.
• The ideal candidate for this position is someone who is highly self-motivated and passionate about higher education, global health and medical education, with superior attention to detail and organizational skills. The Academic Administrative Assistant should possess previous experience in a wide range of academic and administrative tasks, the ability to work independently as well as part of a team, and effective communication. The Administrative Assistant will work closely with students, faculty and staff at all levels and across departments at UGHE, as well as important external partners. They must be exceedingly well organized, diplomatic, flexible, resourceful, and proactive. They must exhibit great discretion, handle confidential matters with the utmost care, and possess a high level of sophistication in managing complex issues.

Responsibilities:
Academic
• Provide general academic and administrative support to the division of Basic Medical Sciences. This can include course scheduling, managing grades records, compiling and recording academic syllabi, tracking student progress and coordinating exams.
• Oversee essential e-learning platforms, for example Canvas, Populi, Scholar Rx, Osmosis, Turnitin and any other online platform, and provide technical support to faculty and students in the division of Basic Medical Sciences using these resources.
• Aid in the coordination of faculty/course evaluations and reports aimed at academic policy and curriculum development within the EDQC.
• Serve as a key point of contact for anything related to academic program delivery in the in the division of Basic Medical Sciences.
• Work collaboratively alongside other academic administrative assistants, staff and faculty in other Divisions and Departments in the School of Medicine.

Research
• Provide general research support to the division of Basic Medical Sciences, School of Medicine and EDQC research projects and studies (i.e., data collection and entry, data analysis, background research, writing protocols/reports/publications etc.)

General support and resource mobilization
• Coordinate on-site project logistics such as booking event spaces, transportation and meals for participants, procurement or requisition of necessary tools, and general event logistics.
• Support resource mobilization for the division of Basic Medical Sciences, including preparing grant applications to external funding sources, coordinating reporting to external funders, and managing financial approval and other financial processes.
• Any additional tasks as directed by the Supervisor

Qualifications and competencies:
• Bachelor’s degree in education, health, social science, business, humanities, or in another relevant field; Master’s degree preferred
• Academic or professional experience in research writing and data collection
• Work experience in administrative, executive assistant, and/or personal assistant role(s) in an educational or relevant setting
• Fluency in Microsoft Word, Excel, PowerPoint, and Google Drive
• Ability to manage and prioritize projects with high attention to detail
• Ability to work under pressure, meet tight deadlines, and manage competing priorities
• Health sciences and/or global health content knowledge preferred
• Experience working in a higher education environment is preferred
• Experience in multicultural working environments required; experience living and working in Sub Saharan Africa preferred
• Excellent written and oral communication skills in English and Kinyarwanda required; French language skills desired

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

Job application procedure
• Applicants should provide: (1) a resume, (2) a cover letter detailing interest and aptitude for the position, (3) names and contact information of three professional references who can attest to work experience, and (4) copies of all degrees earned. Please upload your cover letter and copies of degrees as a single PDF file under "Additional Files" on the application page not later than 6th January 2024.
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