Vacancy title:
Administrative Assistant

Jobs at:

Deadline of this Job:
02 May 2022  

Summary
Date Posted: Monday, April 25, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Administrative Assistant
BRAC is the world’s largest, and leading development organization dedicated to poverty alleviation and empowerment of the poor. Initiated in Bangladesh in 1972, BRAC now operates in 11 countries across Asia, Africa. To counter poverty and promote social empowerment, BRAC strategically integrates development programs in microfinance, agriculture, health, education, human rights and legal aid, community empowerment, and more.
BRAC Rwanda Microfinance Company PLC is registered with Rwanda Development Board in September 2018 and was approved license from the National Bank of Rwanda to operate Microfinance and other financial services in Rwanda.

BRAC is the world’s largest, and leading development organization dedicated to poverty alleviation and empowerment of the poor. Initiated in Bangladesh in 1972, BRAC now operates in 11 countries across Asia, Africa. To counter poverty and promote social empowerment, BRAC strategically integrates development programs in microfinance, agriculture, health, education, human rights and legal aid, community empowerment and more.
BRAC Rwanda Microfinance Company PLC is registered with Rwanda Development Board in September 2018 and was approved license from National Bank of Rwanda to operate Microfinance and other financial services in Rwanda. BRAC Rwanda is looking for competent, dynamic and self-motivated Rwandans to fill the following regular position.

Position: Administrative assistant
Gender: Female candidates are encouraged to apply
Job location: Head officer
Report to: Administration Manager
Experience: 3 years +

Major Duties and Responsibilities:
• Deal as the first point of contact, with all personal callers to the Office, confirming appointment times with a relevant member of staff and taking appropriate action and hospitality
• Respond to incoming telephone calls and either places them to the relevant member of staff or take appropriate action
• Prepare, Order and Monitor office supplies & Invoices
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc
• Manage, record and monitor in-coming and out-going couriers and related documents
• Handle and monitor meeting rooms reservations and prepare the necessary arrangements
• Update and Maintain the contact list
• Coordinate repairs/call for repairs to office equipment Ensure operation of equipment by completing preventive maintenance requirements; maintaining equipment inventories; evaluating new equipment and techniques.
• Assist with staff travel bookings and ticketing, visa, and travel authorization.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Contribute to team effort by accomplishing related results as needed
• Follow the safeguarding reporting procedure in case any reportable incident takes place, and encourage others to do so.
• Provide support to accomplish day to day country office management
• Maintain communications and coordination with Telecom companies
• Procurement of Goods and Programme Materials
• Assist in event management
• Receive material as per purchases order and distribute to the respective programme
• Any other assignments given by the authority to ensure smooth functioning of the country office

Knowledge, Skill & Competence
• Reporting Skills
• Administrative Writing Skills
• Microsoft Office Skills
• Analysis
• Professionalism
• Problem Solving
• Supply Management
• Inventory Control
• Verbal Communication
• Office Administration Procedures
• Typing Skills
• Attention to Detail
Educational Qualifications: Minimum Bachelor’s degree in Business Administration, Business Management, Communication and public relations. Or any other related field.
If you feel you are the right match for the above-mentioned position, please follow the application instructions accordingly:

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure

Candidates need to send a signed Cover letter in PDF format indicating the title of the position applied for, an updated CV mentioning educational grades, and copies of academic qualifications. All those documents should be sent through email: recruitment.rwanda@brac.net , Application deadline is 2nd May 2022 at 04.00 pm.  

Please note that only shortlisted candidates will be called for interviews. 

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