Vacancy title:
Administrative Assistant

[ Type: FULL TIME , Industry: Administrative, Category: Nonprofit, and NGO]

Jobs at:
Pentecostal Church Of Rwanda

Deadline of this Job:
30 June 2022

Duty Station:
Within Rwanda , Kigali, East Africa

Summary
Date Posted: Wednesday, June 22, 2022 , Base Salary: Not Disclosed

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JOB DETAILS:
Administrative Assistant
Location: Headquarter
Responsibilities:
The Administrative Assistant will support the Executive Committee to provide support in administrative, logistical, legal advice for the ADEPR mission alignment and implementation.
This position works closely with the management team (MT) to draft short term strategy (including quick wins), medium strategy and long term strategy, set-up implementation actions, pastorship, ministries empowerment, administrative, logistics and church growth and other staff teams on all issues. The Administrative Assistant will play a key role in supporting, profit increase in church businesses, avoid loss in church businesses, avoid fraud across the church, drafting letters, treat well guests and church members, handle correspondences, propose key advocacy, and coordinating ADEPR in church revival and mission achievement through the Legal Representative and Vice their activities.

Key Duties and Responsibilities
• Oversees all office operational and administrative activities of the ADEPR
• Reviews the ADEPR correspondences registration and maintains an effective filing on the archiving and record-keeping systems, both paper and electronic.
• Verifies that service-providers are contracted, supported, and paid according to ADEPR policies and procedures within the timeframes agreed.
• Acts as the main liaison person with other offices in AGRA
• Acts as the main liaison person with other offices in ADEPR
• Guides all church processes and relations between the chapels, parishes, regions, church members, partners and ADEPR, as well as maintain an in-depth knowledge of ADEPR, respond and/or re-routes general requests for information.
• Organizes for the LR and VLR of ADEPR’s special assignments, trip’s travel, annual partners’ meetings, visitors travel, and events administration.
• Processes the preparatory work required for procurement, contracting, administration, and validation & review systems of sub-contractors that oversee ADEPR’s projects as well as make follow-ups to confirm service delivery.
• Documents and manages the LR & VLR of ADEPR’s diary, activities, and work-plan for the ADEPR roadmap.
• Consolidates and maintains records of reports, departments, and partners for the church.

Requirements:
• A Master’s degree in Law, Languages and literature or Bachelor’s degree in Law with LPD
• Minimum of 3 years managing a busy, high-profile office, with at least 2 years of post-qualification experience in managing complex conferences and events similar to ADEPR.
• Experience working on teams and managing processes that are dependent on multiple actors.
• Experience working on teams and managing processes that are dependent on multiple actors.
• Experience working with a large multinational development agency in a management and coordination role is an advantage.
• Working knowledge of French, English and Kiswahili will be an advantage.
• Learns on the go doing important, higher-level work from the start
• Strong written and verbal communications skills
• Detail-oriented and able to multi-task
• Positive attitude, self-starter, entrepreneurial spirit, sense of humor, and willingness to learn new things
• Commitment to excellence and outstanding work ethic
• Resourcefulness and creative problem solving
• Strong alignment with ADEPR’s values and discipline.

Corporate Communication:
• Maintaining ADEPR external image through regular communication with partners
• Respond to office visitors and partnership opportunities
• Manage communication that comes in through the website and general email account
• Draft and publish in collaboration with ADEPR Communication and Public Relations Officer content on ADEPR social media accounts
• Assist in compiling regular newsletters to partners and stakeholders including annual reports and interim update reports
• Maintaining relations with current funders as well as actively seeking out and applying for additional funding opportunities

Fundraising and grant management:
• Research for additional grants including putting together pitch presentations
• Research and maintain a portfolio of future funding opportunities for ADEPR to pursue
• Assist LR & VLR in maintaining calendar and planning church trips schedules
• Plan and ensure seamless potential and existing partners/donor visits i.e. arranging logistics and showing partners/donors around

Church initiatives:
• working with different teams to build to strong ADEPR team through events and professional development activities
• Assist in organizing professional development activities for staff
• Assist in organising retreats and planning meetings
• Administrative duties: Filling, printing, making copies

Qualifications:
• Learns on the go doing important, higher-level work from the start
• Strong written and verbal communications skills
• Detail-oriented and able to multi-task
• Positive attitude, self-starter, entrepreneurial spirit, sense of humor, and willingness to learn new things
• Commitment to excellence and outstanding work ethic
• Resourcefulness and creative problem solving
• Strong alignment with ADEPR’s values and discipline.

Work Hours: 8

Experience in Months: 60

Level of Education: Associate Degree

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