Summary
Date Posted: Tuesday, October 29 2024, Base Salary: Not Disclosed

JOB DETAILS:
King Faisal Hospital, Rwanda, “A center of excellence in health service provision, clinical education, and research”.
This is an exciting time for King Faisal Hospital, Rwanda as we embrace a new strategic direction.
The hospital has continued to grow due to its positive reputation for authentic compassionate health care and highly skilled medical practitioners, especially in specialized surgical and medical services.

EDUCATION AND EXPERIENCE
• He/she has an Advanced Diploma (A1) or Bachelor’s degree (A0) in store Management, Business Administration, Finance, Accounting, or any other related field
• He/she must have a Minimum Three years of experience as an accountant or store keeper.

SKILLS AND ABILITIES
• Proficient in accounting software (e.g., sage).
• Strong Microsoft Excel skills.
• Attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Clear and concise communication.
• Analytical and problem-solving abilities.
• Team collaboration and adaptability.
• Knowledge of financial regulations and confidentiality.
• conveying financial information clearly and concisely.

KEY RESPONSIBILITIES
1. Inventory Management
• Maintain meticulous records of inventory levels, transactions, and stock movements within the hospital's storage facilities.
• Regularly conduct audits and reconciliations to ensure accuracy between physical stock and recorded inventory.
• Implement efficient inventory control measures to minimize waste, losses, or discrepancies.
2. Supply Chain Coordination
• Collaborate with vendors, suppliers, and internal departments to ensure timely delivery and receipt of supplies.
• Monitor stock levels proactively and initiate requisition orders to maintain optimal inventory levels.
• Facilitate the smooth flow of supplies by overseeing the receiving, inspection, and storage processes.
3. Documentation and Reporting
• Maintain comprehensive and up-to-date documentation of inventory transactions, including issuance, receipt, and disposal.
• Generate regular reports detailing stock levels, consumption patterns, and potential areas for cost-saving measures.
• Provide detailed analytical reports as required by management to aid in decision-making.
• Maintain detailed records of all transactions, including receipts, issues, returns, and adjustments.
• Generate regular reports on inventory levels, usage, and any pertinent trends.
• Provide data-driven insights to management regarding inventory performance and recommendations for improvement.
4. Quality Control
• Ensure the quality and integrity of received supplies through meticulous inspection procedures.
• Implement and enforce quality control measures to safeguard the hospital from substandard or expired inventory.
• Monitor storage conditions to preserve the quality and shelf life of medical supplies and equipment.
5. Procurement and Ordering:
• Collaborate with units to understand their supply needs.
• Place orders for supplies, equipment, and materials in a timely manner.
• Source reliable vendors and negotiate favorable terms for pricing and delivery.
• Monitor delivery schedules and ensure timely receipt of ordered items.
6. Storage and Organization:
• Ensure proper storage conditions for various types of supplies (e.g., medical equipment, pharmaceuticals, general supplies) following safety and health regulations.
• Organize inventory in a way that facilitates easy retrieval and prevents damage.
7. Performance Analysis and Recommendations:
• Analyze inventory performance metrics to identify trends and areas for improvement.
• Provide recommendations for optimizing inventory processes, reducing costs, and improving overall efficiency.
• Present findings and suggestions to the inventory manager and relevant stakeholders for decision-making.
8. Operational Efficiency
• Streamline inventory management processes to enhance operational efficiency within the hospital stores.
• Optimize storage space utilization by implementing effective organization and labeling strategies.
• Facilitate the retrieval and issuance of supplies to various hospital departments, ensuring accuracy and timeliness.
9. Regulatory Compliance
• Stay updated and ensure compliance with health and safety regulations related to inventory handling, storage, and disposal.
• Implement best practices to maintain a safe and hazard-free environment within the storage facilities.
• Adhere to relevant legal and ethical standards governing medical supplies and equipment.
10. Team Collaboration
• Collaborate with the inventory management team to develop and execute inventory control strategies aligned with organizational goals.
• Provide training and guidance to store assistants or other staff involved in inventory management processes.
• Foster a collaborative and cohesive work environment conducive to achieving departmental objectives.
11. Continuous Improvement
• Identify areas for process improvement within the inventory management system and propose innovative solutions.
• Participate in regular meetings and contribute ideas to enhance inventory management practices.
• Engage in professional development activities to stay abreast of industry best practices and advancements.
12. Compliance and Auditing:
• Ensure compliance with relevant financial regulations and internal policies.
• Support internal and external audit processes related to accounts receivable.
• Prioritization of tasks based on urgency and importance.
13. Other responsibilities:
• Perform other work assigned by the supervisor.

Work Hours: 8

Experience in Months: 36

Level of Education: Associate Degree

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