Nyarugenge, KN 16 AV 30
B.P.124 Kigali, Tel. (250) 574295
Fax: (250)574254
E-mail : info@caritasrwanda.org
Web site: www.caritasrwanda.org
TERMS OF REFERENCE FOR HIRING A CONSULTING FIRM TO DEVELOP A WEB-BASED DATA MANAGEMENT AND REPORTING SYSTEM (INTEGRATION & TRACKING SYSTEM) FOR FAMILY PLANNING SERVICES IN CATHOLIC-BASED HEALTH FACILITIES AND THEIR CATCHMENT AREAS
I. INTRODUCTION
Caritas Rwanda is a non-profit organization officially registered, with the mission to assist people in need and foster for the whole human being. Caritas Rwanda has more than 60 years of working experience in building poor families’ resiliency through development, social welfare, and health interventions. Caritas Rwanda is an equal opportunity organization, looking for competencies without any discrimination
Caritas Rwanda signed a framework agreement with the Rwanda Biomedical Centre for the implementation of a Belgium-funded project through its development agency (ENABEL). The project aims at ensuring that all women, new-born, children, adolescents, and men have universal access to quality integrated Reproductive, Maternal, Neonatal, Child and Adolescent Health (RMNCAH) and/or Family Planning & Adolescent Sexual Reproductive Health (FP/ASRH) services. Specifically, Caritas Rwanda agreed with RBC to implement FP interventions through three different components:
All these project components were proposed to tackle the FP issues linked with low uptake of family planning among Catholic co-managed health facilities including the catchment communities.
It is from this background that Caritas Rwanda would like to hire a consulting firm to develop a web-based data management and reporting system for FP services carried out in all Catholic-based health facilities and their catchment areas to enhance data-driven decision-making capabilities for health managers and policymakers through comprehensive dashboards and reports.
II. ASSIGNMENT OBJECTIVES
III. ASSIGNMENT METHODOLOGY, OUTCOMES AND DELIVERABLES
A. Methodology
1. Project Initiation
2. System Design and Development
3. Testing and Quality Assurance
4. Training and Capacity Building
5. Deployment
6. Monitoring, Evaluation, and Maintenance
B. Expected Outcomes
C. Deliverables
D. Roles and qualifications:
# |
Expert |
Overarching role |
Qualification |
Verification |
1 |
Project Manager/Team Lead |
Oversees the project implementation, ensuring milestones are met within budget and timelines. |
A minimum of a bachelor’s degree in health informatics, Public Health, Medicine, or a related field. At least 5+ of management of health or tech project in the health sector with proven implementation success. Understanding of the Rwandan health system, particularly in the context of family planning service delivery. |
Degree and a reference letter or agreement to show the expert was involved in the stipulated role. 10+ years’ experience involvement or running public health programs at a managerial level. |
2 |
System Analyst and Monitoring and Evaluation Lead |
Conducts needs assessment and system requirements gathering. |
A bachelor’s degree in information technology, Computer Science, Health Informatics, or a related field, with experience in health systems analysis. Experience in designing and conducting evaluations of digital health projects. |
Degree and a reference letter or agreement to show the expert was involved in the stipulated role; 8+ years of experience involvement or running public health programs at a managerial level |
3 |
Software Engineers (Frontend, Backend, Full Stack) |
Developing the digital platform, including user interface design and system architecture. |
The Frontend and backend engineers shall have at least a bachelor’s degree in computer science, Software Engineering, or related fields. The Full Stack Engineer shall have a minimum of master’s level and a minimum of 5+ professional development in a related field of expertise. Demonstrable experience with the programming languages and frameworks used in the project is required. Knowledge in developing secure web and mobile applications, preferably with experience in health information systems. |
Degree and a reference letter or agreement to show the expert was involved in the stipulated role; at least 5+ years experience involvement or developing digital systems. Experience developing systems for the Rwanda health sector an added advantage. |
5 |
System Support Specialist & Training Coordinator |
Develops and delivers training materials and sessions to system users |
A bachelor’s degree in public health or medicine, with experience in adult learning and training program development. Experience in developing and conducting training programs for health professionals. |
Degree and a reference letter or agreement to show the expert was involved in the stipulated role; 5+ years’ experience in Rwanda health sector, training programs. |
IV. APPLICATION REQUIREMENTS
N.B: Submission of all administrative documents listed above is mandatory and non-submission of one of said documents will cause the rejection of the offer.
The bidders should mention the proposed hosting service cost/year and maintenance fee anytime is required by the organization.
The system should give to the administrator the flexibility to add a module if it is required.
V. SELECTION CRITERIA
Applications will be assessed on cost reasonableness (30%) and technical competence (70%). Financial proposals should be precise if all taxes are inclusive or exclusive. Only those who successfully passed the technical evaluation (70% of the 70%) will be assessed for the financial step.
TIMELINE:
The project is expected to be completed within 3 months from the commencement date.
VI. HOW TO APPLY
Interested consulting firms are requested to submit their technical and financial proposals in sealed envelopes (1 original and 2 copies) to the Caritas Rwanda secretariat no later than Tuesday, 19th March 2024 (by 2:30 pm). The public opening will be the same day at 3:00 Pm in the conference room of Caritas Rwanda located at KN 16 Av 30.
Done at Kigali on 12th March 2024
Prepared by:
Dr. KANANI Jean Bosco
Director, Health Department
Approved by:
Father Oscar KAGIMBURA
Secretary General
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