Summary
Date Posted: Monday, May 22 2023, Base Salary: Not Disclosed

JOB DETAILS:

A. Responsibilities
The Administrative Specialist Contracting & Procurement will perform the following responsibilities:
• purchasing materials and equipment for in accordance with GIZ rules and conditions
• responsible for the financial administration of financial agreements of GIZ with Rwandan partners
• provides solicited and unsolicited advice to the Team Leader Administration & Finance of the cluster on questions relating to financial agreements
• provides solicited and unsolicited advice to projects during the preparation and implementation of financial agreements with partners
• effectively coordinates with colleagues in Rwanda and at GIZ Head Office

The Administrative Specialist Contracting & Procurement will perform the following tasks:
B. Tasks
1. Service delivery for projects
The Administrative Specialist Contracting & Procurement
• handles procurement requests from projects
• contributes to the effective and efficient operation and delivery of different financial agreements, in compliance with GIZ’s Processes and Rules (P+R)
• contributes to the achievement of the annual targets of the unit
• monitors closely financial administration and provides regular updates to colleagues
• handles requests for local subsidies, financing agreements & development partnerships
• coordinates the internal financial administration of financial agreements with colleagues in projects, the country office, and GIZ Head Office in Germany

2. Controlling
The Administrative Specialist Contracting & Procurement
• checks the vouchers and receipts submitted by the projects’ partners for completeness and allocation to cost units and categories, and corrects these where necessary
• follows up pro-actively with project partners in case of incomplete documentation
• builds capacity within partner organizations for correct handling of financial agreements
• supports audits of financial agreements
• coordinates audit requests related to financing agreements

3. Other duties/additional tasks
The Administrative Specialist Contracting & Procurement
• reports all problems with financial administration and compliance without delay
• is responsible for filing in accordance with GIZ rules
• performs other duties and tasks at the request of management

C. Required qualifications
Qualifications
• Bachelor’s Degree in accounting, auditing, financial law, or a similar field

Professional experience
• At least 3 years’ professional experience in a comparable position

Other knowledge, additional competences
• outstanding knowledge of auditing and financial management
• very good working knowledge of ITC technologies (related software, email, the internet) and computer applications (e.g., MS Office, SAP)
• very good knowledge of English and Kinyarwanda. French and German are considered as assets
• comfortable in following-up pro-actively with project partners and colleagues
• clear and direct communication skills
• willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
Interested candidates should submit their application (motivation letter, updated CV, certificates and references), until 1st June 2023, by e-mail to recruitment-rw@giz.de . The email attachment (max. size 2 MB) should be a PDF file. Please quote the job title in the subject.

Women and persons with disabilities are particularly encouraged to apply.
Only shortlisted candidates will be contacted for test and interview.

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