TERMS OF REFERENCE FOR REVISING WfW- RWANDA‘S CHART OF ACCOUNTS AND CLASSIFICATIONS OF ITS EXPENSES  

1. Background and Justification

Women for Women Rwanda (WfW-Rwanda) is a national organization created and legally registered in 2020. The organization recently transitioned from Women for Women International which has been operating in Rwanda since 1997. WfW-Rwanda builds alliances with communities and institutions to help design and deliver on innovative programs that address inevitable challenges faced by women within our communities. 

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WfW- Rwanda would like to revise its chart of accounts and classification of its expenses in order to support the organization meet the need of the management reporting to allow compliance with reporting by expenses categories as it is the requirement of its stakeholders.  As a result, WfW- Rwanda is looking for strong individuals or firms with significant experience in Accounting and Auditing of non-for-profit organization, as well as the usage of the QuickBooks software.

2. Objective of the assignment

The main objective is to revise the accounting records of 2022 to 30^th August 2023 to ensure all the expenses are classified under the right class/ category.  

3. The scope of the assignment

The period that requires revision is from 1 January 2022 to 30^th August 2023.  

4. Deliverables

• Review and revise the existing Chart of Account where needed. 
• Propose and create classification of expenses to meet stakeholders’ requirements. 
• Repost Data in QuickBooks online to align with the changes.
• Create Customized Report template.
• Provide the financial reports that reflect the New Chart of Account 
• Support with any other requirements that might arise from this assessment.

5. Consultant/ firm qualification

1. At least (5) years of professional experience in accounting and audit with registration certificate as proof.
2. The interested consultant firm/ individual should have experience in similar assignments with at least 4 good completion certificates as proof of similar accounting assignment completed. Please include the following for each reference: organization, contact name, title, phone number, email address, years as a client, and scope of services provided. Also include the names of the assigned partner and manager. 

Note: Certificate of completion must those executed in accounting engagement not audit  

1. The consulting firm/ individual must be a member of the Institute of Certified Public Accountants of Rwanda (ICPAR) with supporting certificates.  
2. The consulting firm/ consultant should be an approved employer by Professional Accounting Organization.

6. Administrative Criteria

• RRA valid certificate
• RSSB valid certificate 
• Certificate of incorporation (RDB)
• ICPAR valid certificate  
• Valid Certificate of good standing issued by RDB is a must. 
• Certificate of approved employer by any PAO (Professional Accounting Organization)

7. Duration of the consultancy

The Duration of the assignment is 30 calendar days. 

The selected consultant shall have the responsibility of breaking down the calendar days among the required personnel for this assignment, specified in terms of number of persons, days, for a Lead consultant and the team of consultants. 

8. Team qualification

A Lead Consultant should be a highly qualified expert with professional qualifications.  

He/she should be a member of ICPAR. He/she should have master’s degree in accounting and finance and professional Accountant (CA, ACCA, CPA, etc.) with a minimum of 8 years post qualification experience of which at least 5 years of professional experience as a Practicing Auditor or accountant in the consultancy firm and experience in accounting for non-governmental organizations which they use using QuickBooks online.

A Lead Consultant is responsible for the assignment and its performance, and for the final report that is issued on behalf of the firm. 

9.  Reporting

The Consultant will report to women for Women Rwanda Finance and administration & HR Manager. 

10. How to apply

Interested and qualified bidders are advised to send both technical and financial proposals and all the administrative documents cited on No 6 electronically to Women for Women Rwanda, wfwr.procurement@womenforwomenrwanda.org no later than 25th September 2023, at 5:00 pm Kigali time. Late proposals will be rejected. For Further information, please   contact us on +252 505099 or 0788525753. 

Done at Kigali, 

Berna RUSAGARA

Executive Director