Terms of Reference for Production of a Documentary Film of the Achievements of SDEPAY Project
AKA is a registered National Non-Government Organization (NGO) operating under the Rwanda Governance Board (RGB) certificate No 66/RGB/NGO/2016. AKA’s mission is providing Rwandan youth with employability skills, capital and support to take advantage of economic opportunities.

About Plan International
We strive to advance children’s rights and equality for girls all over the world. As an independent development and humanitarian organization, we work alongside children, young people, our supporters, and partners to tackle the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood, and enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national, and global levels using our reach, experience, and knowledge. For over 80 years, we have been building powerful partnerships for children, and we are active in over 75 countries.
In Rwanda, Plan International opened in January 2007 and is currently working in the Eastern and Southern Provinces of Rwanda in the districts of Gatsibo, Bugesera, and Nyaruguru with a sponsorship program, 10 districts with grant projects, and across all 6 districts hosting refugee camps in the country. Its program interventions are focused on child poverty alleviation in the domains of child protection, sexual reproductive health and rights, early childhood development and economic security, and community resilience.

About Akazi Kanoze Access (Aka)
Akazi Kanoze Access (AKA), registered in Rwanda under the Rwanda Governance Board (RGB), is a Rwandan charitable, social, non-profit, non-governmental, non-political organization that seeks to provide youth with market-relevant livelihood skills, work readiness training and support, hands-on training opportunities, and linkages to the employment, self-employment job market, access to capital and other support services to take advantage of economic opportunities. AKA’s mission is to provide youth with employability skills, access to capital, and other support services to take advantage of economic opportunities. AKA’s core values include integrity, excellence, professionalism, and innovation with a global vision to be a leading organization contributing to youth well-being through employability skills and support services. AKA has a strong system guided by the policy and procedures in place.
AKA has strong experience in working in Rwandan rural and urban zones supporting youth economic activities countrywide. Past and current interventions make the organization strong at managing donor and government relations as well as creating a strong link with beneficiaries and stakeholders. Geographically, AKA has extensive familiarity and experience working with youth across the country.

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Project Background
The Skills Development and Employment Promotion among Youth in Rwanda “SDEPAY” project are financed by the German government (BMZ) for 3 years from December 2020 to November 2023. The project’s overarching goal is to contribute to the increase of formal youth employment opportunities with decent work across three districts of Rwanda (Gatsibo, Nyaruguru, and Bugesera) by 2023 (SDG 8.5) through the boosting of youth self-employment capabilities and employability readiness skills. The project targets semi-urban and rural settings of the three (3) districts where unemployment is at remarkable points, with PIR and AKA partnering together for its implementation. Plan International Rwanda acts in an assisting and coordinating role, and supports the capacity-building process of AKA, on-site, while AKA holds the responsibility for directly implementing the Project. The project directly targets 1,200 vulnerable youth aged between 16 - 30 years whom 55% are young women.

Purpose of the Assignment
The purpose of the assignment is to produce a short documentary film (5 to 7 minutes). This documentary will show the project’s impacts, and how the youth transited into employment. From the in-room soft skills provision, on-job training while coached by the trainers, development of Personal Development Plan (or PDP), graduation of the soft skills, youths accessing funds from the government guarantee funds or RIM, youths starting businesses, exhibition shows, youths winning awards, youths at work, youths at the market, and youths’ livelihood, to change at the household level, etc. This video will consider gender and social inclusiveness showing the trajectories of young single mothers and youths with different types of disabilities transitioning into successful employment.
After gathering all available videos and pictures of different phases of the project and shooting other videos for remaining specific events, the videographer will develop a film/ a short documentary film for 5-7 minutes. The video will be shared during the project closure workshop with all the stakeholders involved, including financial institutions, and displayed on the website of AKA, PIR, and on other websites of the stakeholders that will get interested in displaying it. These are anticipated to be Rwanda Polytechnique (or RP), MYCULTURE, RIM, BDF, RCA, and RYAF[EH1]. Copyright will be guaranteed to all stakeholders interested in using the video. The video is expected to have a wider outreach than just project reports.

Objectives
The overall objective of this assignment is to produce a film including short videos of great steps of the project implementation process that will be used during the project closeout event. The video is expected to have a wider outreach than just project reports. The mass media (Television channels) upon agreement with AKA and Plan International Rwanda may broadcast the video for the promotion of skills development and decent employment to youths in Rwanda. The video will as well serve the purpose of advocacy to financial institutions, education providers, employers and actors in youth employment, women and People with Disability empowerment

Scope of Work
The videographer will be hired to gather the available materials (photos and videos shot previously since the beginning of the project), especially of the following events:
• Community awareness raising on gender and social inclusion;
• Refresher trainer of trainers;
• Youth training in WRN/BYOB;
• Child care day activities during WRN/BYOB training;
• Graduation event of WRN/BYOB youth completers;
• Meetings with employers and other district stakeholders;

In addition, the videographer must also film/photograph the following activities:
• Certification of youth completers in technical training;
• Youth in VSL groups’ activities;
• Peer to peer/ Field Agents supporting VSLG members;
• Youth running profitable businesses;
• Youth in the exhibition process;
• Annual review meetings
• Quarterly meeting of field agents (2)
• Coaching sessions for youth entrepreneurs (2)
• Sharing and learning visits workshops (1)
• Project closure workshop (1)
• Other unforeseen workshops or meetings (5)
• Technical training session (2)
• Youth in exhibition event (1)
• Training of YEGO center staff (1)
• Internship or work-based learning session in TVET (2)
• Youth on the job (4)
• VSLG group meetings (3)
• Startup kit distribution event (3)
• Bi-annual meeting with stakeholders (2)

Timing and location
The consultant will have to travel to different project implementation zones and other locations where the project’s events will be taking place.
The consultant selected for this assignment will perform the following indicative tasks from October 2022 to November 2023.

Deliverables
• One video of 5 to 7min, both in English and Kinyarwanda with respective subtitles
• 300 high-resolution images with tags
• All the raw materials (photos and videos), assets, and project files.

Minimum requirements to perform this assignment
• Outstanding videography skills;
• Excellent photo and video editing skills;
• Experience: previous experience in developing Instructional videos/Topic Development Team (Instructional Designers, Animators, Videographers, Video Editor)
• Previous experience of working in Rwanda;
• Strong organizational and time management skills and ability to adhere to deadlines and flexibility;
• Availability to start and travel immediately to the different sites of filming, upon signature of the contract.

Submission Procedure
Interested companies/ Individuals should submit the following documents:
• Application letter introducing the suppliers/service provider and a brief business profile
• Certificate of incorporation or registration
• Valid Trading License
• VAT Registration where applicable
• Valid income tax clearance
• 3 reference letters from 3 reputable organizations.

Deadline For Submission
The Proposal must be in English and submitted electronically with mention of “Production of Event Recap Videos for SDEPAY Project” in the subject line addressed to:
Executive Director, AKAZI KANOZE ACCESS (AKA)
Use the following email address for submission: info@akazikanoze.org and cc: jnyirahabimana@akazikanoze.org
The closing date is October 10th, 2022 by 5:00 pm (Kigali Time). The interested applicants for the consultancy should ensure that the applications are delivered timely and to the correct address as indicated above. In case of late submission, that application will not be considered for evaluation.
Note: Only successful applicants will be notified.
Anthony Businge
Executive Director
Akazi Kanoze Access