Terms of Reference for Photographer/Videographer

Short-Term Agreement - STA (January 2023 – March 2023)

Application Deadline: January 03, 2023

Project Summary

The U.S. Agency for International Development (“USAID” or the “Agency”) requires Palladium International, LLC (Palladium) to provide technical services to implement the Rwanda Integrated Health Systems Activity (“RIHSA”).

This is a three-year activity that started in July 2020 and closing by June 2023 to strengthen the health system in Rwanda, provide quality healthcare services for Rwandans and, financially, allow the Government of Rwanda (“GOR”) to move away from a largely donor-supported health system.

Specifically, the activity intends to develop sustainable health financing strategies and to ensure that the Rwandan population has access to quality health services that meet the established minimum standards of the National Health facility accreditation assessment system.

The GOR will have strengthened its potential to domestically finance a bigger amount of the health system and there will be clearly defined, high-quality services available at all levels of the health system.

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To accomplish this, RIHSA has two objectives:

                Objective 1: Increased financial protection1: RIHSA needs to reduce financial barriers to health care through a mix of public      and private interventions and provides tools for improved domestic resource mobilization and health care financing for the     GOR.

                Objective 2: Increased quality of essential health services: RIHSA was requested to improve the quality of essential health                 services at national, facility, and community levels utilizing a health systems approach.

As the activity is almost at its end, RIHSA has the objective to document/capture its activities across the country through photos and videos to be presented at the closing of the activity through the website, social media, publications, and other communications materials.

Purpose of this assignment

RIHSA would like to recruit an experienced professional photographer/videographer

1.            who can take high-resolution photos, videos, and video interviews adhering to USAID photo guidelines: https://www.usaid.gov/sites/default/files/documents/USAIDPhotoGuide2020.pdf.

2.              who can manage efficient post-production processes and produce high-quality photos and video products.

DUTIES AND RESPONSIBILITIES

Scope of Work

• Travel to RIHSA’s activity sites and attend high-level events and meetings as per guidance from the MEL/Communications team.
• Capture high-quality videos, collect video footage, and conduct video interviews as per guidance.
• Produce photo and video products that convey the work and impact of the USAID /RIHSA project for use on the website, social media, and publications.
• Deliver captioned photos indicating the subject’s name, location, and date.
• Secure photo/video consent using Palladium’s photo consent form.

Expected Outputs and Deliverables

The successful photographer/videographer will be responsible for delivering the following outputs:

• Well-lit, high-resolution still photos from the field visits and events for use in the RIHSA closing ceremony that can be used through social media and publications. Event photos may include close-up photos of presenters and panels, group photos of VIPs and key presenters, images that capture the event (ex. through signage and logo placement), and the location of the event.'
• Videos/short videos (<30 seconds) for website and social media using the footage collected from the field visits and events. Ensure the video is appropriately captioned and incorporates USAID’s intro and outro clips branding the video as from USAID.
• Short video interviews (<30 seconds) for USAID/RIHSA’s social media and Palladium website.
• Photo essays, photos stories, and photo books
• B-roll to capture and convey the location of the work, which can include video of relevant buildings (ex. health clinics and hospitals), community gathering places, healthcare workers, and healthy families engaging with one another.

The photographer/videographer is expected to have a meeting/briefing with the Strategic Management team of RIHSA and the respective Program Directors team before the trip to discuss the work plan. The outputs and deliverables will be varied based on the assignment. Raw photos and video footage should be handed over to the MEL Manager.

Institutional Arrangement

The Photographer/Videographer will report to the Monitoring, Evaluation, and Learning Manager

Duty Station

 The Photographer/Videographer is expected to travel to RIHSA’s interventions sites and events (trip plan and work plan to be discussed)

Contract Type

This consultancy will be a fixed-price deliverable-based contract and the copyright of all photos and video deliverables will rest with USAID/RIHSA. Acceptance of the deliverables will be determined by Palladium/RIHSA Monitoring and Evaluation Manager. Final approval will be required by the Chief of the Party.

REQUIRED SKILLS AND EXPERIENCE

Fluent in English, French, and Kinyarwanda;

• Excellent photography and videography skills;
• Proven experience in working with Adobe Photoshop, Adobe Premier Pro, Final Cut Pro (have valid Adobe Cloud license), etc.;
• Experience working for international organizations.
• Ability to deliver high-quality work even when under pressure;
• Knowledge of the USAID is an advantage; and
• Outstanding communication skills.

Price Proposal and Schedule of Payments

The consultant must submit a financial proposal based on their professional rate on daily basis. The total amount quoted shall include all applicable taxes and all cost components required to perform the deliverables identified in the TOR.

Evaluation Method and Criteria

Individual consultants will be evaluated based on value for money and technically compliant offer

The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as both: a) responsive/compliant/acceptable, and b) offering the best value for money.

Technical Criteria for Evaluation (Maximum 70 points)

• Relevance of education/training – Max 20 points
• Experience in photography/videography - Max 30 Points
• Technical competency such as Adobe Photoshop, Adobe Premiere Pro – Max 20 points

Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.

Documentation required

Interested individual consultants must submit the following documents/information to demonstrate their qualifications: Links to websites/portals containing samples of work or professional references to be contacted by Palladium/RIHSA.

Letter of Confirmation of Interest and Availability

Personal CV, indicating all past relevant experience from similar projects, as well as the candidate's contact details (email and telephone number) and at least three (3) professional references. Links to previous work

Incomplete proposals shall not be considered.

Company Overview:

About Palladium - Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value.  We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people's lives.

Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com   and we will be in touch to discuss.

Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse.  All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.

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