Terms of Reference for External Audit Services for FY 2024
EOI No.: |
EOI / 003/2024 |
OPENING DATE: |
November 27, 2024 |
CLOSING DATE: |
December 13, 2024 |
CLOSING TIME: |
17:00 Kigali time |
DESCRIPTION: |
External Audit Services for Fiscal Year 2024 |
FUNDED BY: |
SNV Rwanda |
SNV Background |
SNV Netherlands Development Organisation is one of the largest Dutch, development organisations with operations in more than 25 countries in Asia, Africa and Latin America. SNV aims to lift up incomes and access to basic services. We make a lasting difference in the lives of people living in poverty, helping them raise incomes and access basic services. Driven by the Sustainable Development Goals, we are dedicated to a society in which all people are free to pursue their own sustainable development, and no one is left behind. This commitment to equity directs us to focus on gender and youth.
We apply our know-how to realise effective solutions and deliver results at scale worldwide. We do this through our local presence and our specialised expertise in agrifood, energy, and water. Our projects directly benefit millions of people. At the same time, our projects drive systems change, which helps many more people work their way out of poverty, well beyond the scope of the projects themselves. We are proud to be a not-for-profit organisation, implementing our mission exclusively through project financing. This requires us to work efficiently and to invest in operational excellence every day.
ETHICAL AND BUSINESS CONDUCT REQUIREMENTS
SNV is committed to integrity in procurement and only selects suppliers based on objective business criteria such as price and technical merit.
SNV does not tolerate fraud, collusion among offerors, falsified proposals/bids, bribery, or kickbacks. Any firm or individual violating these standards will be disqualified from this procurement, barred from future procurement opportunities, and may be reported to both the Office of the Inspector General.
Employees and agents of SNV are strictly prohibited from asking for or accepting any money, fee, commission, credit, gift, gratuity, object of value or compensation from current or potential vendors or suppliers in exchange for or as a reward for business. Employees and agents engaging in this conduct are subject to termination and will be reported to the Office of the Inspector General. In addition, SNV will inform the Office of the Inspector General of any supplier offers of money, fee, commission, credit, gift, gratuity, object of value, or compensation to obtain business.
Offerors responding to this ToR must include the following as part of the proposal submission:
Objective:
The objective of the audit is to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes an opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted by International Standards on Auditing (ISAs) will always detect a material misstatement when it exists. Misstatements arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. The primary focus is to examine SNV Rwanda’s financial records by the applicable financial reporting standards, Rwandan Taxation, and whether the organization maintains proper books of accounts, and whether the accompanying financial statements give a true and fair view of the financial position of the organization
Scope of the audit:
This is full scope audit covering the period from January 2024 to December 2024; auditors will be required to carry out sufficient audit steps and procedures to ensure that the objectives are met. The location of audit will be at SNV Rwanda Country office in Kigali. This audit needs to be completed by 15 March 2025.
SECTION 1: TERMS OF REFERENCE (TOR)
The auditor’s responsibilities shall include the following:
SECTION 2: DELIVERABLES
The expected deliverables are as follows.
SECTION 3: REQUIRED PROFILE OF THE AUDIT FIRM
Firms will be required to meet the following criteria:
SECTION 4: TENDER SUBMISSION
Firms meeting the above criteria are requested to submit their proposals at rwandaprocurement@snv.org no later than December 13, 2025, 17:00 Kigali time.
a) Technical Proposal containing:
b) Financial Proposal indicating the proposed fees and expenses
Firms should submit the following documents with their Technical Proposals:
SECTION 5: Selection Criteria and Weightage
The Selection Committee will assess applicants based on the following criteria:
Motivation letter and company profile (5%)
Design response and Qualifications (40%)
Administrative documents (25%):
Financial Proposal (30%)
Conclusion
These terms of reference are not an offer to enter into an agreement with any party, but rather a request to receive responses from persons or firms interested in providing the required services. Such responses shall be considered and treated by SNV Rwanda as offers to enter into an agreement.
SNV Rwanda and any of its representatives shall not be obligated for the payment of any sum(s) whatsoever to any recipient of these terms of reference until and unless a written contract between the parties is executed and due delivery/performance has been made.
Data Protection assurance
SNV will not retain your Personal Data for longer than is allowed by law or is necessary for the Purposes.
If you are selected and offered employment, the Personal Data you have provided will be used by SNV for the purpose of this bidding administration. If you are unsuccessful on this occasion to secure tender with SNV, SNV will retain your Personal Data for required period for the purpose of any future internal or external audit.
Consultation time spent in preparing a response/contract negotiation to this solicitation will not be compensated by SNV Rwanda.
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