CALL FOR EXRESSION OF INTEREST (EOI) - HYBRID PROCESS.

EOI #: PIH/IMB /3036/M 01/ FY 23

Title of the EOI: PIH-IMB – SUPPLIER PREQUALIFICATION PROCESS FOR PHARMACEUTICAL PRODUCTS, LABORATORY AND MEDICAL CONSUMMABLES.

Sector: PROCUREMENT

Client: PARTNERS IN HEALTH / INSHUTI MU BUZIMA

Source of funds: PARTNERS IN HEALTH

Category: DRUGS AND OTHER MEDICAL COMMODITIES

Deadline for receipt of EOI: FEBRUARY 15, 2023

INTRODUCTION

Partners In Health (PIH) is a nonprofit organization with its headquarters in Boston, Massachusetts, whose mission is to provide quality health care for poor and most in need populations around the world. Since 2005, the Ministry of Health in Rwanda has worked with PIH Rwanda, also known as Inshuti Mu Buzima, to improve the quality of care in the country and increase health care access for Rwanda most in need populations. Partners In Health/ Inshuti Mu Buzima (PIH/IMB) have since helped to bring high-quality health care to three rural districts in Rwanda namely Kayonza, Burera and Kirehe.

PIH/IMB is in the process of establishing a robust supplier database and conduct due diligence of the suppliers. Thus, PIH/IMB invites qualified and eligible domestic, regional business corporations, suppliers, vendors, manufacturers to submit EOIs to register them as PIH-IMB pre-qualified suppliers.

Terms of References (ToRs) will be available in Partners In Health/Inshuti Mu Buzima e-Procurement System (https://pih-imb.org.rw/eprocurement/index.php) starting from January 10^th 2023 to February 15 , 2023.

To be eligible interested, qualified and authorized supplier must submit their EOIs providing duly filled mandatory documents as required.

The bidders must comply with all the instructions, terms and conditions and ensure that all the forms and documents required are properly completed and ELECTRONICALLY SUBMITTED through Partners In Health/Inshuti Mu Buzima Procurement System

(https://pih-imb.org.rw/eprocurement/index.php) before 15^th February 2023 to 11: 59 pm (closing time) Kigali time prompt – Failing to follow this instruction proposals will be not be considered.

GENERAL INSTRUCTIONS

• This prequalification does not amount to any contractual obligation on the part of PIH/IMB and it is not obliged to invite any quotations from any or all applicants who have expressed their interest by responding to this invitation.
• The documents should be duly signed by authorized representative of the organization and stamped.
• The applicant shall bear all costs associated with the preparation and submission of the EOI; PIH/IMB will not in any case be responsible and liable for the costs incurred in the preparation of EOI.

INSTRUCTIONS FOR FILLING IN THE EOI REQUIRED DOCUMENTS & FORMS

1. Duly filled and signed EOI supporting documents outlined in annexes on page 10 – 29 of the TORs
2. Annex-2 (Supplier’s General Information),...
3. Annex-5 (Supplier’s Self Declaration Form)
4. Annex-1 (Technical product summary Form) in both pdf and editable excel formats
5. Please ensure to submit the following documents, if available, as these will be the basis for evaluation of EOI.
6. Administrative and legal documents
7. Certificate of Registration/Incorporation
8. Certificate of authorized dealership / distributorship
9. Tax and financial documents
10. Certificate of Tax Clearance
11. Non-bankrupt certificate for regional and international companies.
12. Audited recent financial statements within three (3) years.
13. Others documents
14. Experience certificates; eg proof of service completion with other clients and values of executed contracts.
15. Any other relevant certificates such as Quality Assurance Certificate and other certificates as applicable on the nature of commodity that may help to operate your business entity.
16. Note: PIH/IMB may decide to conduct due diligence process (visit and physical verification of suppliers’ office premises and contact their clients to crosscheck essential information provided in the EOI) prior to final decision for prequalification.

Special Notes:

(1) There is no fee paid to obtain the EOI requirements – all information will be available at PIH e-procurement system.

(2) All EOIs documents must be submitted in one zipped folder.

(3) EOIs will be evaluated on the greatest overall fulfilment of requirements; the eligibility criteria and EOIs establishment of company pre selection list shall be done as per PIH Procurement policy and minimum requirements availed as per each area of business (pharmaceuticals; laboratory consumables and reagents or other medical commodities).

For any clarification and support please do reach out to us using following PIH Procurement e mail: imbprocurement@gmail.com

Done at Kigali on January 10, 2023

Senior Director of Procurement & Logistics

Partners In Health / Inshuti Mu Buzima