Request for Quotation (RFQ) for Procurement of Vehicle Insurance
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Request For Quotation (Rfq)
Project: Ingobyi Activity
RFQ Number: 302
For the Procurement Of: Motor vehicle Insurance Cover for a period of one year

Issuance Date: 11/21/2022
Due Date and Time for Receipt of Offers 11/25/2022
Dear Sir/Madam:
You are kindly requested to submit quotations for the following item(s) in accordance with the specifications listed below. Firms invited by IntraHealth to submit offers for the goods described below are under no obligation to do so. Offerors shall not be reimbursed for any costs incurred in connection with the preparation and submissions of quotes.

THIS IS NOT AN ORDER
S/N Designation/specifications Quantity
1 Provision of comprehensive motor vehicles insurance to 14 vehicles for a period of one year (December 7,2022-December 6,2023). 14

Note: Full list of the vehicles with full specification is attached to this RFQ

Conditions Requirements
Delivery Of Quotation By Email Through Ingobyiprocurement@Intrahealth.Org

The quotation should be duly signed, dated and stamped and accompanied by the following documents:
1. A copy of certificate of Company Registration
2. Certificate of Operating License issued by National Bank of Rwanda.
3. Indicate Clearly the premium price to be paid for each Vehicle
4. Indicate the Insurance cover limits
5. Provide at least three(3)clients references preferably NGOs or any other reputable Institutions that are working or worked with you in the recent five years with their contact information
6. Drafted contract
7. Dully signed, dated, and stamped quotation/proposal.

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Evaluation criteria:
1. Technical evaluation/50 Marks
2. Insurance covers and limit: 20 Marks
3. Claims settlement(compensation rules/requirements and period taken for processing claims):15 marks
4. Additional benefits/advantages provided by insurance company: 15 Marks
5. Finance evaluation/50 Marks
Your application should have the following subject title: RFQ-302: Motor vehicle insurance
VALIDITY OF QUOTATION 90 DAYS

Delivery And Installation5
Delivery Place Intrahealth Office
Details On After Sale And Post-Warranty Service
Details On Warranty
General Terms And Conditions Unless Otherwise Requested, Quote On Each Item Separately. Quotations should clearly state unit price and total price. Quotations must be typewritten or in ink and submitted on company letterhead.
IntraHealth reserves the right to a) reject any and all offers, in whole or in part, for any reason whatsoever, b) waive immaterial requirements, and c) pursue purchasing in a manner that is in the best interest of IntraHealth.
United States law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. The supplier must ensure compliance with these laws in any resultant contract from this RFQ.

List Any Discount That Applies
Payment Terms: 100% Upon Delivery And Verification Of Items
Other: List Any Accessories, Parts Or Additional Offers, Etc.
Name, Functional Title: Dr. Samson Radeny, Cop
Signature And Date:
Contact Address To Submit Quotation: By Email: Ingobyiprocurement@Intrahealth.Org/

Submission Date And Time: Friday November 25,2022 Before 5:00pm
Intrahealth Will Respond To Any Question Received Prior To The Due Date For The Quotes, And May, At Its sole discretion, respond to requests received later than the due date. The question(s) and response(s) will be sent to all vendors who have requested the RFQ documents. IntraHealth may extend the closing date to ensure offerors have adequate time to consider answers and reply accordingly. Late quotes will not be accepted or considered.

Attachment#1: LIST OF MOTOR VEHICLES TO BE INSURED

# Plate # Description Manufacturer Model Chassis Value RWF Acquisition date
1 IT 297 RF Truck: pickup, double cabin, 4x4, 5 Seater Toyota Hilux AHTKS8CD301870161 18,885,300 2016
2 IT 298 RF Truck: pickup, double cabin, 4x4, 5 Seater Toyota Hilux AHTKS8CD301870189 18,885,300 2016
3 IT 299 RF Truck: SUV, 4x4, 10 seater Toyota Land Cruiser 76 Hardtop JTEEB71J307034209 26,473,062 2016
4 IT 300 RF Truck: SUV, 4x4, 10 seater Toyota Land Cruiser 76 Hardtop JTEEB71J307034243 26,473,062 2016
5 IT 301 RF Truck: SUV, 4x4, 10 seater Toyota Land Cruiser 76 Hardtop JTEEB71J307034324 26,473,062 2016
6 IT 390 RE Truck: pickup, double cabin, 4x4, 5 Seater Toyota Hilux MROFR22G1E0717201 23,640,960 2014
7 IT 392 RE Truck: pickup, double cabin, 4x4, 5 Seater Toyota Hilux MROFR22G6E0717212 23,640,960 2014
8 IT 391 RE Truck: pickup, double cabin, 4x4, 5 Seater Toyota Hilux MROFR22G6E0717162 23,640,960 2014
9 IT 963 RD Truck: pickup, double cabin, 4x4, 5 Seater Toyota Hilux AHTFR22G306058562 25,386,480 2012
10 IT 204 RF Truck: SUV, 4x4, 7 seater Toyota Toyota Prado TX JTEBD9FJ2FK017327 36,227,300 2015
11 IT199 RF Truck: SUV, 4x4, 7 seater Toyota Toyota Prado TX JTEBD9FJ8FK017199 36,227,300 2015
12 IT815 RC Truck: SUV, 4x4, 10 seater Toyota Land Cruiser 76 Hardtop JTEEB71J407005852 36,102,000 2009
13 IT817 RC Truck: SUV, 4x4, 10 seater Toyota Land Cruiser 76 Hardtop JTEEB71JX07005855 36,102,000 2009
14 IT 495RG Truck: SUV, 4x4, 10 seater Toyota Land Cruiser 76 Hardtop JTEEB71J90F004850 37,747,050 2019
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