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USAID MSSFPO Project
Bodifa Marcy House, 6th Floor.
23WX+H7H, KN 5 Rd, Kigali
P.O. Box 6639-Kigali
Tel.: + (250) 738795924
Kimihurura. Kigali
REQUEST FOR QUOTATION (RFQ)
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Project: |
MSSFPO Project |
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RFQ Number: |
002 |
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For the procurement of: |
Hotel services: accommodation and conference packages for a period of one (1) Year |
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Issuance date: |
October 10, 2023 |
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Due date and time for receipt of offers |
November 10,2023 |
Dear Sir/Madam:
You are kindly requested to submit quotations for the following item(s) in accordance with the specifications listed below. Firms invited by IntraHealth to submit offers for the goods described below are under no obligation to do so. Offerors shall not be reimbursed for any costs incurred in connection with the preparation and submissions of quotes.
THIS IS NOT AN ORDER
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ITEM NO. |
GENERIC DESCRIPTION (TECHNICAL SPECIFICATIONS, QUALITY AND SPECIAL FEATURES REQUIRED) |
Unit |
Quantity |
Unit price (VAT INCLUSIVE) |
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Provision of hotel services: accommodation, conference packages and catering services |
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A |
Accommodation |
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1 |
Standard single room with break fast |
Night/person |
1 |
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2 |
Standard double room with break fast |
Night/person |
1 |
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3 |
Deluxe Room |
Night/person |
1 |
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4 |
Suite/ executive room with break fast |
Night/person |
1 |
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B |
Conference package |
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1 |
Full day conference package (conference room equipped with sound system, projector, block notes, flip chart, and markers; coffee break with assorted snacks (twice per day), lunch and drinking water (twice per day). |
Person |
1 |
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2 |
Full day conference package (Conference room equipped, projector, block notes, flip chart, and markers; coffee break with assorted snacks (twice per day), Lunch and drinking water (twice per day). |
Person |
1 |
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3 |
Full day conference package (conference room, block notes, flip chart, and markers; coffee break with assorted snacks (twice per day), lunch and drinking water (twice per day)-without projector and sound system. |
Person |
1 |
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4 |
Half day conference package (conference room equipped with sound system, projector, block notes, flip chart and markers; coffee break with assorted snacks (once day), Lunch and drinking water (once day). |
Person |
1 |
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ITEM NO. |
GENERIC DESCRIPTION (TECHNICAL SPECIFICATIONS, QUALITY AND SPECIAL FEATURES REQUIRED) |
Unit |
Quantity |
Unit price (VAT INCLUSIVE) |
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5 |
Half day conference package (conference room equipped with projector, block notes, flip chart and markers; coffee break with assorted snacks (once day), lunch and drinking water (once day) |
Person |
1 |
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6 |
Half day conference package (conference room, block notes, flip chart and markers; coffee break with assorted snacks (once day), lunch and drinking water (once per day)-without projector and sound system. |
Person |
1 |
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C |
Catering services |
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Coffee break with assorted snacks |
Person |
1 |
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Lunch with soft drink |
Person |
1 |
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Dinner with soft drink |
Person |
1 |
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Juice (fresh) |
Bottle of 500 ml |
1 |
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Juice (Inyange) |
Bottle of 500 ml |
1 |
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Drinking water |
Bottle of 500 ml |
1 |
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Catering services (transport cost) within 5kms |
Transport |
1 |
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Catering services (transport cost) from 5 to 10kms. |
Transport |
1 |
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D |
Hiring sound system and projector |
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Hiring sound system full day |
Set |
1 |
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Hiring sound system half day |
Set |
1 |
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Hiring LCD Project half day |
Piece |
1 |
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Hiring LCD Projector for full day |
Piece |
1 |
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E |
Hiring conference rooms |
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Hiring a conference hall with the capacity of hosting up to 30 people |
Hall |
1 |
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Hiring a conference hall with the capacity of hosting between 31 and 50 people |
Hall |
1 |
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Hiring a conference hall with the capacity of hosting between 51 and 100 people |
Hall |
1 |
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Hiring a conference hall with the capacity of hosting above 100 people |
Hall |
1 |
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Hiring a conference hall with the capacity between 101 to 200 people |
Hall |
1 |
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Hiring a conference hall with the capacity above 200 people |
Hall |
1 |
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Additional Information: 1. List the number of conference halls/rooms with associated capacity in terms of number of people they can hold. |
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CONDITIONS REQUIREMENTS |
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DELIVERY OF QUOTATION |
By email through: rw-logistics@intrahealth.org Quotation should be accompanied by the following:
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VALIDITY OF QUOTATION |
1 year |
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REQUEST FOR CLARIFICATION ON THE RFQ |
Request for more clarification/information on the RFQ should be addressed in writing before submission deadline via email: rw-logistics@intrahealth.org |
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DELIVERY AND INSTALLATION |
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DELIVERY PLACE |
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DETAILS ON AFTER SALE AND POST-WARRANTY SERVICE |
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DETAILS ON WARRANTY |
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GENERAL TERMS AND CONDITIONS |
Unless otherwise requested, quote on each item separately. Quotations should clearly state unit price and total price. Quotations must be typewritten or in ink and submitted on company letterhead. IntraHealth reserves the right to a) reject any and all offers, in whole or in part, for any reason whatsoever, b) waive immaterial requirements, and c) pursue purchasing in a manner that is in the best interest of IntraHealth. United States law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. The supplier must ensure compliance with these laws in any resultant contract from this RFQ. |
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LIST ANY DISCOUNT THAT APPLIES |
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PAYMENT TERMS: 100% UPON DELIVERY AND VERIFICATION OF ITEMS |
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OTHER: LIST ANY ACCESSORIES, PARTS OR ADDITIONAL OFFERS, ETC. |
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NAME, FUNCTIONAL TITLE: |
Dr. NDIZEYE NTWALI, Country representative |
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SIGNATURE AND DATE: |
_____________________________________________ |
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CONTACT ADDRESS TO SUBMIT QUOTATION: By EMAIL: rw-logistics@intrahealth.org END OF SUBMISSION DATE AND TIME: Friday , November 10,2023 |
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IntraHealth will respond to any question received prior to the due date for the quotes, and may, at its sole discretion, respond to requests received later than the due date. The question(s) and response(s) will be sent to all vendors who have requested the RFQ documents. IntraHealth may extend the closing date to ensure offerors have adequate time to consider answers and reply accordingly. Late quotes will not be accepted or considered.
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