REQUEST FOR QUOTATION (RFQ)

Land O’Lakes Venture37

Rwanda Orora Wihaze Project

Funded by USAID

RFQ Number:                      23-ROW-PROC-0020

RFQ Title:                            Project Vehicle

Date Issued:                       June 1, 2023                         

Issuing Office:                     Kigali, Rwanda  

Closing Date:                     5:00 PM on June 10, 2022 

Quotations received after the closing date/time mentioned, may be rejected 

Land O’Lakes Venture37 seeks quotes for one refrigerated truck vehicle for use in implementation of Li_Impano  activities in Rwanda. The details of the requirements and the terms and conditions for the procurement are given below: 

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1) Item and Quantity:      

One regrigerated truck vehicle as specified in Annex 1.  

2) Delivery and installation point:

Bidder should quote delivery costs to Kigali, Rwanda

3) Technical specifications:

Equipment should be in factory new condition as per specifications seen in Annex 1. The bid that do not meet the minimum requirement will not be evaluated.

4) Conformity with Technical Specifications/Terms

• Your quote should be for one option only, conforming to the attached specifications, and suited to Rwandan conditions.
• A fully illustrated set of technical literature for the vehicle and equipment should be forwarded along with the offer (please reference our item number on your technical documents)
• Country of manufacture, year of manufacture, and make and model vehicle must be specified.
• Source country, which means the country in which the item is available for sale. If the vehicle is not available in Rwanda, then the source country is the the country from which the item is shipped to its destination in Rwanda.  This must be clearly identified.
• Supplier’s facilities in Rwanda and the availability and location of in-country service and maintenance support facilities, as well as the availability of spare parts should be clearly stated.

5) Cost breakdown:

• Unit price of each vehicle delivered in Kigali.
• Total price to point of delivery in Kigali (including transportation) and any relevant customs fees
• Prices should be VAT, Excise and Import TAX exclusive (relevant documents to be obtained)

6) Price:

Price quoted (at midrate on delivery date) must be net, less any discount offered, and should include costs of transportation to specified delivery point (Clause 2).

7) Validity

Prices offered in the quotation must be firm and valid for 90 days from the closing date of the RFQ. No increase in price will be considered after closing of the RFQ.

8) Delivery Date:               

The refrigerated truck vehicle is required to be delivered in 60 days. If the equipment is not available in-stock, state expected availability.

9) Inspection

Rwanda Orora Wihaze program staff will inspect the vehicle prior to delivery and acceptance.

10) VAT/Taxes

Rwanda Orora Wihaze can provide reference to VAT exemption. All other applicable taxes, duties, levies, export clearances/licenses in the country of origin/loading etc. shall be borne by the supplier.

11) Payment

Payment will be made within 30 days from date of receipt of item, subject to inspection and receipt of all supporting documents delivered in good order by the seller.

12) Guarantee/ Warranty

The supplier shall provide the schedule of warrantly/guarantee against any/all defects in workmanship and materials.

13) Bid Evaluation Criteria:

Award will be made to the supplier with the highest scoring responsive and responsible bid that meets all the terms and conditions of this solicitation. Supplier’s bids will be evaluated based on the following criteria:    

• Price: 50%
• Delivery: 20%
• Warranty: 20%
• Serviceability : 10% 

Note: The offeror should demonstrate the ability to facilitate customs and tax exoneration per USG agreement in Rwanda and the Orora Wihaze project’s tax exoneration documentation (which will be provided by Venture37 when appropriate). 

14) Right to Cancel Solicitation and Reject Offers.

We reserve the right to accept or reject any offer or cancel or reissue this RFQ without assigning any reason.

15) Submission of   Quotation:                                                                                                                        

Email quotations should indicate the RFQ number and title in the subject line.

• Supplier’s name and address, and
• RFQ No: 23-ROW-PROC-0020  – Refrigerated truck
• Offers should be addressed to: (Via email or hard copy)

To:  Land O’Lakes Venture37, Rwanda Orora Wihaze

       Golden Plaza, Kacyiru – Gasabo, KG 546, Street 1, Kigali, Rwanda.

Attn:   Procurement Team

Email:  ProcurementROW@LandOLakes.org

Quotation should consist of:

• Your offer;
• Copy of this RFQ and the specifications (Annex 1) duly signed; and
• Complete technical literature for the vehicle quoted, including specifications and any other important details about the product.

16) Expenses relating to submission of quotation

Issuance of this RFQ in no way obligates Land O’Lakes Venture37 Rwanda Orora Wihaze to award a contract or purchase order and bidders will not be reimbursed for any costs associated with the preparation of this bid. All preparation and submission costs are at the bidder’s expense.

17) Confirmation:

Please acknowledge receipt of this RFQ and indicate your intention to bid.