Expression of Interest (EOI)
Supporting the roll-out of the Gender Equality Seal (GES) to SMEs.
Reference Number:83468667
Publication date: 03.07.2024
Introduction
The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development, the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development; Good Governance; Climate, Energy and Sustainable Urban Development; Digitalization and Digital Economy; and regional projects in the Great Lakes Region.
0 List of abbreviations
BMZ EBM GES GIZ GMO MSME PSF SD4T SI SME WEE |
German Federal Ministry for Economic Cooperation and Development Electronic Billing Machine Gender Equality Seal Deutsche Gesellschaft für Internationale Zusammenarbeit Gender Monitoring Office Micro, Small and Medium-sized Enterprises Private Sector Federation Skills Development for Economic Transformation project Special Initiative Small- and medium-sized enterprise Women’s Economic Empowerment |
1. Context
The “Promoting Women’s Economic Empowerment” (WEE) project is part of the Special Initiative (SI) “Decent Work for a Just Transition” of the German Federal Ministry for Economic Cooperation and Development (BMZ), which is implemented by the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH among others. Under the brand Invest for Jobs, the SI collaborates with the private sector to create jobs, improve working conditions and social protection in Rwanda. The WEE project was launched in January 2024 and is being implemented by GIZ Rwanda in cooperation with the Rwandan Ministry of Trade and Industry. The WEE project aims to enhance the economic participation of women in Rwanda. It focuses on two main areas of activity: (1) improving working conditions for female employees and (2) improving economic and societal conditions for women-led companies. The project’s key success indicators are the creation of good jobs for women, the improvement of working conditions for women, and improved performance of women-led businesses.
The Skills Development for Economic Transformation (SD4T) project aims to create jobs and strengthen the competitiveness of micro, small and medium-sized enterprises (MSMEs) and cooperatives in the light manufacturing industry (e.g. furniture production, metal processing etc.) according to the principles of inclusivity, productivity and environmental sustainability. This will be achieved by following an integrated approach to employment promotion, consisting of 1) the promotion of technical and vocational education and training to enhance the quality of labour supply, 2) private sector development to raise labour demand, and 3) economic policy advice to improve the matching of labour supply and demand. A specific focus is placed on the economic empowerment of women. In this area, the project aims at the improvement of working conditions for women in the light manufacturing sector. SD4T was launched in January 2023 and is being implemented by GIZ Rwanda in cooperation with the Rwandan Ministry of Trade and Industry and the Rwandan Ministry of Education.
The Gender Equality Seal (GES) program was launched by the Gender Monitoring Office (GMO) in 2017 in partnership with the Private Sector Federation (PSF), UNDP and UN Women, to encourage both public and private organizations to create equitable working conditions for men and women. The Program helps organizations to do a self-assessment on how they stand on gender equality aspects, and it empowers organizations to address gender gaps. Organizations/companies that demonstrate progress in promoting a gender responsive work environment are certified with one of the 3 gender seal types: Gold, Silver, Bronze. The following areas are addressed: eliminating gender-based pay gaps, increasing women’s roles in decision-making, enhancing work-life balance, enhancing women’s/men’s access to non-traditional jobs, eradicating sexual harassment at work, and using inclusive, non-sexist communication. So far 54 companies, including several small- and medium-sized enterprises (SME), have participated in the GES program. GMO is urging more companies to participate and efforts to scale-up the initiative of enrolling SMEs in GES program have begun.
To support GMO’s efforts of scaling up the GES program in the private sector, GIZ aims to increase the number of coaches, who are qualified to support SMEs acquire the gender equality seal. This should contribute to improved working conditions for women in the private sector as well as support SMEs professionalize their internal policies and distinguish themselves on (international) markets.
GIZ is seeking the support of a contractor to build the capacity of a new pool of GES coaches.
2. Tasks to be performed by the contractor
The contractor is responsible for providing the following services:
Details regarding Deliverable 1: Training a pool of 10 new SME GES coaches
The contractor is responsible for:
Notes:
Details regarding Deliverable 2: Accompaniment of 5 new coaches during SME GES process
The contractor is responsible for:
Notes:
Required travel
Timeline of main deliverables
The following main deliverables, as described in detail in the work packages above, are to be achieved by the contractor during the contract term:
Main deliverables |
Deadline |
Kick-off meeting with GIZ. |
12.08.2024 |
Inception report (maximum 5 pages). |
30.08.02024 |
Training curricula and materials developed. |
13.09.2024 |
Training completed. |
15.11.2024 |
Interim report (maximum 5 pages). |
29.11.2024 |
SME coaching completed. |
30.06.2025 |
SME evaluations completed. |
30.09.2025 |
Final report to GIZ (maximum 10 pages excluding annexes). |
31.10.2025 |
Period of assignment: from 12.08.2024 until 09.12.2025.
3. Concept
In the tender, the tenderer is required to show how the objectives defined in Chapter 2 (Tasks to be performed) are to be achieved, if applicable under consideration of further method-related requirements (technical-methodological concept).
Note: The numbers in parentheses correspond to the lines of the technical assessment grid.
Technical-methodological concept
Strategy (1.1): The tenderer is required to consider the tasks to be performed with reference to the objectives of the services put out to tender (see Chapter 1 Context) (1.1.1). Following this, the tenderer presents and justifies the explicit strategy with which it intends to provide the services for which it is responsible (see Chapter 2 Tasks to be performed) (1.1.2).
The tenderer is required to present the actors relevant for the services for which it is responsible and describe the cooperation (1.2) with them.
The tenderer is required to describe the key processes for the services for which it is responsible and create an operational plan or schedule (1.4.1) that describes how the services according to Chapter 2 (Tasks to be performed by the contractor) are to be provided.
Project management of the contractor (1.6)
The tenderer is required to draw up a personnel assignment plan with explanatory notes that lists all the experts proposed in the tender; the plan includes information on assignment dates (duration and expert months) and locations of the individual members of the team complete with the allocation of work steps as set out in the schedule (1.6.2).
4. Personnel concept
The tenderer is required to provide personnel who are suited to filling the positions described, on the basis of their CVs (see Chapter 6), the range of tasks involved and the required qualifications.
The below specified qualifications represent the requirements to reach the maximum number of points in the technical assessment.
Expert pool (min. 2, max. 3 experts)
Note on the assessment of the expert pool: an average score will be computed per criteria based on the CVs of all submitted experts.
Tasks of expert pool
Qualifications of expert pool
Soft skills of team members
In addition to their specialist qualifications, the following qualifications are required of team members:
Female representation in the expert pool is strongly encouraged.
The tenderer must provide a clear overview of all proposed short-term experts and their individual qualifications.
5. Costing requirements
The bidder is required to include in the expert fee the costs for the provision of adequate working space, workstations, all required IT and telecommunication equipment. None of these costs shall be reimbursed under this contract.
All business travel must be approved in advance by GIZ staff in writing. The amounts below for travel expenses and other costs are compulsory and non-negotiable.
Specification of inputs
Fee days |
Number of experts |
Number of days per expert |
Total |
Comments |
Expert pool (min. 2, max. 3 experts) |
2-3 |
N/A |
120 |
Service package 1: 30 days for all tasks Service package 2: For each support to coaches (max. 5 coaches): - 3 days for kick-off support - 4 days for analysis support - 3 days for reporting support - 5 days of implementation support - 2 days of evaluation support and 5 days for other tasks. |
Travel expenses |
Quantity |
Price (RWF) |
Total (RWF) |
Comments |
Per-diem allowance in Rwanda for travels outside of Kigali |
25 days |
25,000 (per day) |
625.000 |
Lump sum / day / expert |
Overnight allowance in Rwanda for travels outside of Kigali |
15 nights |
34,000 (per night) |
510.000 |
Lump sum / night / expert |
Transport costs to other districts |
10 trips |
30,000 (per roundtrip) |
300.000 |
Lump sum / roundtrip / expert Transportation expenses within Kigali will not be reimbursed and are factored into the expert fee. The budget for transport costs is fixed and will not be amended upwards by GIZ. It is therefore essential that economic modes of transportation are preferred. |
Other costs |
Number |
Price (RWF) |
Total (RWF) |
Comments |
Training days |
5 |
750,000 |
3,750,000 |
Against provision of evidence (i.e. commercial and EBM invoice from hotel stating all services, signed attendance list by participants) The budget for each training day contains the following costs: venue rental for 1-day, coffee/tea as well as lunch for up to 12 participants. |
Flexible remuneration The contractually agreed individual rates and type of settlement (against evidence or lumpsum) may not be changed. |
1 |
5.197.500 |
A budget of RWF 5.197.500 is foreseen for flexible remuneration. Please incorporate this budget into the price schedule. Use of the flexible remuneration item requires prior written approval from GIZ. |
6. Requirements on the format of the tender
The structure of the tender must correspond to the structure of the ToRs. In particular, the detailed structure of the concept (Chapter 3) should be organised in accordance with the positively weighted criteria in the assessment grid (not with zero). The tender must be legible (font size 11 or larger) and clearly formulated. It must be drawn up in English.
The complete tender must not exceed 8 pages (excluding CVs). If one of the maximum page lengths is exceeded, the content appearing after the cut-off point will not be included in the assessment. External content (e.g. links to websites) will also not be considered.
The CVs of the personnel proposed in accordance with Chapter 4 of the ToRs must be submitted using the format specified in the terms and conditions for application. The CVs shall not exceed 4 pages each. They must clearly show the position and job the proposed person held in the reference project and for how long.
Please calculate your financial tender based exactly on the parameters specified in Chapter 5 Quantitative requirements. The contractor is not contractually entitled to use up the days, trips, workshops or budgets in full. The number of days, trips and workshops and the budgets will be contractually agreed as maximum limits. The specifications for pricing are defined in the price schedule.
Annex / Attachments
Submission of offer: The Expression of Interest should contain the following:
A. Technical Proposal:
B. Financial Proposal: The price per service category must contain all relevant costs supported by a breakdown of each cost. The costs must be in RWF and VAT
Please submit electronically your EoI (technical & Financial offer) in 2 separated emails and should be in PDF files to this email ONLY: RW_Quotation@giz.de until latest 16 July 2024
Please you must write on each email subject this sentence:
83468667 Technical/financial offer, without this sentence, your offer may not be considered
Hard copies are not allowed this time
GIZ reserves all rights
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