Summary
Date Posted: Tuesday, October 01 2024, Base Salary: Not Disclosed

JOB DETAILS:
•Works with the Clinical Staff to ensure that the data collected is complete, accurate and up-todate
•Conduct regular data collection checks to ensure data collection standards are followed
(Completeness of source of data, Updated tools, availability of source of data: Registers, client
files, patient dossier, referral forms etc.)
•Conduct data accuracy and verification in the process as necessary to complete all required
reports
•Ensures the timely, accurate and complete data entry of records in the computerized systems,
as required
•Ensure that all data collection tools being used are up-to-date
•Assists with the mentorship, coaching and training of clinical staff in data collection
procedures
•Ensure that all health center Data Managers in catchment area are fully aware of their
responsibilities regarding all reporting system.
•Provide Support to Data Managers of Private and Public Health Facilities in catchment area on
Data collection and reporting.
•Immediate Notification to the MOH/HMIS unit when there is a change of a Health Center Data
Manager (leaving their institution or changed their position) in the catchment area in order to
change their HMIS account.
•Conduct data analysis and respond to request of data for presentation and inform decision
•Ensure that all source documents like patient dossiers, registers/e-registers, referral forms and
any other reports are available during DQA activities
•Actively participate in internal and external data quality assessments
•Ensure timeliness, accuracy and completeness of data collected at the health facility
•Conducting of all internal self-assessments and external district hospital and supported health
centers’ with regard to data quality assessment activities.
•Ensure data integrity and respond to questions about the accuracy of data
•Check and correct data inconsistencies
•Document corrections made to data at any stage of data management
•Ensure that personnel are trained in data quality assurance and data management skills
•Regularly check on the storage of health related records in the records center and at clinical
service delivery areas to ensure adherence to this SOP
•Ensure that active, inactive, perpetual and/or electronic records are accessible to only
authorized personnel as per this SOP manual
•Ensure that staff at the district hospital and supported health centers and posts have been
trained on the health related records filing and storage system
•Ensure that referral feedback forms are send back to referring facilities
•Ensure that staff are using up-to-date reporting tools and respect the reporting schedules
•Ensure the accuracy, consistency, completeness, integrity, precision, and timeliness of the
reports generated by service units before compilation and submission to the District Hospital
Director
•Compile the hospital report from all service units in collaboration with all the clinical team
leaders.
•Remind each service unit within the hospital and supported health centers on the reporting
deadlines
•Conduct monthly data analysis for key indicators and respond to data requests
•Perform approved HMIS data correction
•Maintain archives of all reports submitted and feedbacks provided
•Ensure that staff at the district hospital and supported health centers and posts have been
trained on the data reporting tools and other reporting requirements
•Prepare health related data for easy accessibility and sharing
•Ensure that data accessed is complete, accurate, timely and of high integrity
•Respond to requests for health related data access, sharing and release
•Ensure the confidentiality and security of health related data
•Ensure that the health facility notice board is kept up-to-date with complete, accurate and
timely data outputs

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

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