ENERGY DEVELOPMENT CORPORATION LIMITED

Ref RFP No: 02/S/2023-2024/ICB/EDCL/RUEAP/EIB

Request for Expressions of Interest (REOI)

CONSULTING FIRM TO CARRY OUT SUPERVISION OF WORKS RELATED TO POWER DISTRIBUTION LINES CONSTRUCTION

Background:

The Government of Rwanda / European Investment Bank (Part 3EIB) For Financing the Rwanda Universal Energy Access Project (RUEAP) Intends to Apply Part of the Proceeds toward Payments Under the Contract for Supervision of Tender for Design, Supply, and Installation of Low Voltage and Medium Voltage Lines and Service Connections in Bugesera, Rwamagana, Kirehe, Ngoma, Nyagatare, Gatsibo and Kayonza Districts, in Eastern Province.

The consulting services ("the Services") includes to assist the contracting authority with

contract.

award, review and approve the contractor's design, monitor the RAP implementation, supervise the construction works and liaison with the beneficiaries of the project.

The detailed descriptions are provided in Section (6) below alongside the location map shown in Annex-1 of the TOR.

1.

SPECIFIC ASSIGNMENT

The purpose of the consultancy service is to carry out the role of supervision for energy access construction works. The consultant will carry out the scope outlined below up to commissioning and preparation of final Project Completion Reports.

The contract duration will be 32 months from the commencement date of contract. This period includes the following: 20 months (1 month for construction contract commencement, 18 months for contract duration, 1 month for preparation of Project Completion Reports and 12 Months of liability period

The Consultant tasks shall include but not limited to the following:

In general, the scope of consultancy services shall include, but not limited to:

a) Assessment and approval of the contractor's detailed design documents and drawings for compliance with the specifications in accordance with sound engineering practice.

b) Supervision of all types of site construction activities and ensure that the works are done in compliance with the contract plans and specifications with regards to both quality and timing.

c) Inspecting and witnessing with EDCL representatives the factory acceptance tests (FAT) during the manufacture of major items of equipment and at the manufacturers' premises.

d) Monitor procurement, delivery and management of materials and equipment at field sites.

e) Supervise and approve the testing and commissioning of works.

f) Check and approval of complete set of "As-Built" drawings, and documentation; and hand over formalities to the executing agency including the required quantities as specified in each contract document.

g) Holding regular planning and progress meetings to monitor progress and prepare minutes of meetings that shall be shared between the project executing agency representatives, contractors for review and approval.

The shortlisting criteria are as follows:

i) ELIGIBILITY

The Firms from all countries are eligible except for those debarred by the Bank (EIB) and the EU and UN sanctioned firms will be ineligible.

ii) EXPERIENCE IN SIMILAR ASSIGNMENTS (70 points)

The EOIS will be checked to assess whether the firms have demonstrated experience in management and supervision of works of similar nature (electricity distribution works and service connection) over the last 10 years start from 2013.

The consultant firm should have at least 3 similar assignments executed in the above- mentioned period, among which at least one in sub-Saharan Africa and at least one relevant to projects financed by Multilateral Development Banks.

The similarity should be in terms of nature and value of at least 2,500,000 USD.

iii) Financial Capacity (30 Points)

The interested consultant firms should demonstrate their financial capacity (Financial position) to implement this assignment.

The financial position will be verified in the Audited financial statement of the last three years:

✓ Average annual turnover should be at least 6.6million USD; (15 points) ✓ Availability of financial resource such as liquid assets (The current ratio) should be greater than 1) (15points)

The current ratio is calculated as follow: current Asset/ current Liabilities.

In case of joint venture, each partner should submit their Audited financial statements of the last three years.

The turnover will be calculated for each partner; the combined average annual turnover of the last three years of the joint venture company should meet the requirement. The minimum average annual turnover of one of the partners should not be less than 40% of the requested value.

Each partner should have a current ration greater than one.

The firms will be ranked according to their experience and financial capacity.

Firms "6 to 8 will be shortlisted.

The Terms of Reference (TOR) for the assignment will be published on REG Website

Expressions of interest must be delivered through the e-mail addresses mentioned below; by 24/01/ 2024 before 5.00 PM Local Time and mention:

Consulting Firm to Carry out Design and Supervision of works related to Power Distribution Lines Construction.

Energy Development Corporation Limited (EDCL)

KN 2 ST, P.O. Box 3855 Kigali, Rwanda; Procurement Unit, 11th Floor KCT, RUEAP Senior Procurement Specialist, Tel: +250 788466130

Email: procurement@edcl.reg.rw

copy to cuwajeneza@edcl.reg.rw and jmujawase@edcl.reg.rw

Submission requirements:

a) brief overview of the firm including company profile, organization and list of staffing meeting the Key staff requirements set out in the TOR.

b) details of firm's similar experience and related assignments covering the last 10 years and strictly related to the envisaged services, including information on contract value, contracting entity/client, project location/country and source of financing, duration (mm/yy to mm/yy), expert months provided (if different from duration), main activities, objectives, completion certificates (maximum 10 references).

c) Audited Financial statements for the last 3 years (2020,2021,2022).

d) EIB Covenant of Integrity duly completed and signed. It is mandatory to complete and sign the EIB Covenant of Integrity, Form is available under https://www.eib.org/attachments/strategies/guide to procurement en.pdf.

The consultant firms will be selected in accordance with EIB guidelines and the detailed information are in terms of references will be published on REG website (www.reg.rw).

IMPORTANT: It should be noted that, in the Covenant of Integrity, the tenderer is requested to self-declare all sanctions and / or exclusions (including any similar decisions having the effect of imposing conditions on the tenderer or its subsidiaries or to exclude the said tenderer or its subsidiaries, such as temporary suspension, conditional non-exclusion, etc.) imposed by the European institutions or any multilateral development banks (including the World Bank Group, the African Development Bank, the Asian Development Bank, European Bank for Reconstruction and Development, European Investment Bank or Inter-American Development Bank), regardless of the date of issue and the expiration or not of such decisions and of the current status of any sanction and / or exclusion. In this regard, any omission or misrepresentation, made knowingly or recklessly, may be considered as fraud under the EIB Anti-Fraud Policy. Therefore, the Client reserves the right to reject any offer presenting an inaccurate or incomplete Covenant of Integrity and may cause the rejection of the offer for prohibited conduct.

Sincerely,

Umushashi Gentille1

2023.11.22

16:58:02+02'00'

UMUSHASHI Gentille

Head of Procurement Management Services

OPMENT

ENERGY DEV

DEVEL

CORPORAT

EDCH

ED Felix GAKUBA Managing Director