TERMS OF REFERENCE TO HIRE A CONSULTANCY FIRM TO CARRY OUT AN END-LINE SURVEY OF THE GRADUATION PROJECT FOR THE 2023 COHORT
Caritas Rwanda is a non-governmental organization legally registered, with the mission to assist people in need and foster their integral human development. Caritas Rwanda has more than 60 years of working experience in building poor families’ resilience through development, social welfare, and health departments.
In collaboration with UNHCR and MINEMA, Caritas Rwanda has been implementing the Graduation Pilot project: “Pathways to Economic Inclusion and Self-reliance of the refugees along with their host communities in Rwanda’’. The program intends to promote the self-reliance and livelihoods of refugees and host community members in Kiziba, and Mahama refugee camps by providing them with integrated and multi-sectorial services including financial literacy, income-oriented agricultural and livestock promotion, market linkages, and seed capital provision to finance their income-generating activities.
In 2019, a Rapid Assessment of the Livelihood Situation of Refugees in Rwandan Camps and Cities was conducted to inform the revision and update of the Joint UNHCR-GoR livelihoods strategy 2016-2020, as well as the current (revised) strategy (2021-24). The government's refugee inclusion livelihood strategy is based on the vision that refugees and host communities will be able to "fulfill their productive potential" because they will be self-sufficient members of Rwandan society by 2030.
The graduation approach contributes to the achievement of that vision by building household capacity and empowering families to interact productively and positively with the local economy and community. Children begin to lead safe, secure, and stable lives and have hope for a better future as refugee households begin to rise out of poverty and rely less on humanitarian assistance rather become self-reliant.
The Graduation program follows a four-pillared approach:
Graduation must adopt rigorous targeting involving multiple steps and verification, that is transparent, gender-disaggregated, and gender-sensitive, to reach the most vulnerable households with vulnerable children.
Within this context, Caritas Rwanda is hiring a consultancy firm to conduct an end-line survey on 1,143 project beneficiary households located in Mahama (721) and Kiziba (422) refugee camps who have been receiving program support since January 2023.
3.1 General objective
The overall objective of this survey is to establish the project beneficiaries’ socio-economic levels in comparison to the targets that were intended to be reached at the end of the project, because of graduation project implementation.
3.2 Specific objectives
Description of the assignment:
The survey will be carried out by the contractor with support from Caritas Rwanda at both headquarters and camp levels.
The contractor will perform the following key activities:
Caritas Rwanda will provide the contractor with a list of 1,143 households to be included in the survey and a questionnaire (already developed) to be used by the consultant. The assignment should be completed in 30 calendar days.
Coverage of the assignment:
The survey will be carried out to 1,143 beneficiary households served since 2023 from Kiziba and Mahama camps as per the table below.
District |
Site |
Refugee HHs |
HHs in host communities |
Total HHs |
Karongi |
Kiziba refugee camp |
295 |
127 |
422 |
Kirehe |
Mahama refugee camp |
505 |
216 |
721 |
Total |
800 |
343 |
1,143 |
General qualifications
Specific team qualifications
The applicant should prepare a technical proposal for carrying out the described survey, which should include both the general approach to carrying out the survey and specific ways of dealing with anticipated challenges for the proposed survey. The proposal will outline the methodology, as well as data collection methods and analysis tools. The proposal should also describe how the approach to ensuring the high quality of the collected data, which is critical to the survey's success, will be described. The proposal should include a detailed description of the firm's staffing and organizational structure, as well as proposed activity timelines. Plans for piloting data generation tools and training enumerators will also be included in the proposal. A summary of relevant qualifications and experience, as well as at least three good completion certificates of a similar nature.
The financial proposal should include a breakdown of the proposed budget by major activities, as well as a narrative describing the rationale for the proposed activities, as well as the corresponding timeline and budget breakdown. It is critical that the financial proposal includes a detailed description of the proposed fieldwork model, including team size and composition, modes of transportation, and any assumptions upon which the budget is based. The budget should clearly identify unit costs and quantities for each activity.
N.B: The financial proposal should be precise if all taxes are included or excluded.
Applications will be assessed based on cost reasonableness (30%) and technical competence (70%).
The Application file must be comprised of:
N.B: Submission of all administrative documents listed above is mandatory and non-submission of one of the said documents may cause a rejection of the offer.
The submitted technical proposals will be evaluated according to the following criteria:
OVERALL RESPONSE 10 pts
METHODOLOGY AND APPROACH 30 pts
RISK MANAGEMENT 20 pts
Risk assessment and risk management plan - recognition of the risks/peripheral problems and methods to prevent and manage risks/peripheral problems and troubleshoot issues in the field.
ORGANISATIONAL CAPACITY and PROPOSED TEAM 40 pts
The Technical Proposal has a total score of 100 points. Applicants must score a minimum of 60 points to be considered technically compliant and in order, for the Financial Proposals to be opened.
A financial proposal has a total score of 30 points. The financial proposal will be judged against the overall proposed budget, but also on the basis of the proposed unit costs and feasibility of underlying similar surveys conducted before. The final selection of the applicant will be based on a quality and cost basis.
How to apply
Interested applicants with the required skills and competencies are required to submit their technical and financial proposals in separate sealed envelopes (1 original and 2 copies) at the reception of Caritas Rwanda office located at KN 16 Av 30 (Nyarugenge-Kiyovu) no later than Thursday 20th June, 2024 (by 14:00). The public opening will be the same day at 15:00 in the conference room of Caritas Rwanda located at KN 16 Av 30. Late applications will be rejected.
Done at Kigali on June 12, 2024
Prepared by Approved by
Aimable Wilson MBARIMOMBAZI Father Emmanuel BAMPORINEZA
Graduation Project Manager Deputy Secretary General
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