Request for Quotation No. WEE project -08-024

Description of the service: training materials for beneficiaries in tea growing, harvesting, processing

Dear Sir or Madam

Health Poverty Action (HPA) with funding from GIZ hereby request the submission of quotations for startup kits as per the attached Bidding Form titled ‘RFQ No. WEE project – 08-024

Bidders should submit the attached HPA Bid Form (Annex P8 attached at the end of this letter). Please indicate your present stock level, availability, and delivery period on the same form. Your quotation should be submitted to the above HPA procurement email address,

The deadline for receipt of your quotation is 14^{th /}1/2025 at 04:00 PMat the address above. procurement@healthpovertyaction.org

Your quotation should be submitted as per the following instructions.

• Prices:The prices should be quoted for service delivery to HPA staff as given in the attached Bidding Form.
• Evaluations of Quotations:Offers determined to be substantially responsive to the technical specifications will be evaluated, in part, by comparison of their prices.
• The service delivery period may also be a consideration in the contract award.
• Award of Purchase Order:The contract award will be made to the bidder offering the best value for money (not necessarily the lowest price). The successful bidder will sign a Contract (Purchase Order) as per the attached HPA General Conditions of Contract for Procurement of Goods and must also sign and uphold the HPA Code of Ethics.
• Validity of the Offer:Your quotation should be valid for a period of 30 days from the deadline for receipt of the quotation.

All enquiries and questions should be addressed to: procurement@healthpovertyaction.org

Please note that the items required do not have to be considered as a whole and HPA may decide to award to each supplier one or more items (seen as lots) depending on the most valuable bid received for each item.

Under HPA’s Code of Ethics, Policy Bidders shall observe the highest standard of ethics during the procurement and execution of such contracts. HPA will reject a Bid if it determines that the Bidder recommended for award, has engaged in corrupt, fraudulent, collusive, or coercive practices in competing for, or in executing, the Contract. Only the successful bidders will be contacted.

Please note that the successful bidder will be requested to submit the following documents before signing the contract:

• Signed and completed Annex P8 HPA Bid Form (included in this letter)
• Signed and stamped HPA General Terms & Conditions (Annex P18);
• Signed and stamped HPA Code of Ethics (Annex P19);
• Trading License,
• Copy of VAT certificate;
• Copy of Rwanda Revenue Clearance Certificate;
• Proof of the company EBM (copies of some printed bills);
• Two references of the similar supply of items undertaken.

Bids received will be evaluated on the following criteria:

• Compliance to the request for quotation and documents requested (5%);
• Compliance with technical specifications of the items requested (35%);
• Price (35%);
• Delivery times (10%);
• Similar supplies of items undertaken in the past (15%).

Yours sincerely

HPA Kigali Country Office